Purchasing & Operations Coordinator

VoltAire Systems, an HVAC manufacturer in Orlando FL, is seeking a self-motivated and outgoing individual who is looking for a challenging opportunity to join our team as a Purchasing & Operations Coordinator. The position will provide daily support for operations including coordination with the shop floor for production, as well as other operations tasks including:

Key Responsibilities

Procurement & Materials Management

• Receive and process purchase orders and confirmations
• Submit POs and manage the PO report (including overdue orders)
• Track incoming materials and confirm receipts in Misys
• Create manufacturing orders, print travelers, and labels

Shipping & Logistics

• Generate shipping documents and arrange transportation
• Coordinate with vendors and freight partners
• Create RMAs and MMRs
• Print manuals and documentation as needed

Customer Order Entry and Billing

• Create Sales Orders
• Invoice customers

Administrative & Vendor Support

• Source vendors for materials and services
• Maintain accurate documentation and records

Excellent communication, time management, interpersonal skills, strong organizational are required.

If you are looking for a career with growth potential and are committed to personal and professional development, we have a great opportunity for you!

Qualifications

• 2+ years experience in purchasing, order coordination, or logistics
• Strong attention to detail and organizational skills
• Familiarity with ERP systems
• Proficiency in Microsoft Office, especially Excel and Outlook
• Ability to multitask and manage competing deadlines

VoltAire is an equal opportunity employer and drug free facility. All candidate resumes and contact will remain strictly confidential.

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Language:

• English (Required)

Ability to Commute:

• Orlando, FL 32808 (Required)

Ability to Relocate:

• Orlando, FL 32808: Relocate before starting work (Required)

Work Location: In person