Real Estate Admin

ROLE OVERVIEW:

The Real Estate Admin plays a pivotal role in supporting the brokerage’s operational and sales activities. This position requires an individual with strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The Admin ensures that property listings, client interactions, and documentation are handled accurately and efficiently while supporting the sales team and management with their operational requirements.

KEY RESPONSIBILITIES:

Property & Listings Management -

• Upload, update, and maintain property listings across all major real estate portals (Property Finder, etc.).
• Ensure property details, Trakheesi permit, descriptions, and images are accurate and compliant with company standards.
• Coordinate with agents and photographers for updated content and property media.
• Supporting agents to achieve their Super Agent status and help in maintaining the Super Agent status.
• Duplicating listings every month.
• Upgrading the listing to be above the par standards.

Documentation & Compliance -

• Draft, review, and manage Contract A, B, F and I (Agent to agent), tenancy contracts, addendums, NOCs, and other related legal documents.
• Ensure all documentation complies with RERA/Trakheesi and Dubai Land Department regulations.
• Maintain accurate filing systems (both digital for listings and hard copy for developers) for contracts, agreements, and property records.
• In charge of RERA registration and renewals for both exams and cards.
• Assisting for RERA examination.

Client & Agent Support -

• First contact person for developers.
• Handle inbound calls for shareholders, emails, and client inquiries in a professional manner.
• Assist agents with administrative tasks.
• Provide property breakdown fees.

CRM & Data Management -

• Update and maintain the company’s CRM system with leads, listings, deals.
• Generate weekly reports for management on leads, performance, and inventory.
• Ensure data accuracy and confidentiality across all platforms.

Office Administration & Shareholders Support -

• Provide administrative support and proper documentation including personal property listings of CEO.
• Handle queries of personal property listings of CEO.
• Support Conveyancer in administrative tasks.

Real Estate Market Research -

• Monitor trends in the Dubai real estate market for price changes and community popularity shifts.

QUALIFICATIONS & REQUIREMENTS:

• Minimum 2 years’ experience in a Real Estate Admin or similar role (UAE experience preferred).
• Strong knowledge of RERA/Trakheesi systems, Dubai real estate portals, and industry practices.
• Proficiency in MS Office/Google Workspace and CRM software.
• Excellent written and verbal communication skills in English.
• Strong organizational skills with attention to detail and the ability to multitask.
• Professional, proactive, and a team player with strong problem-solving skills.

Job Type: Full-time

Application Question(s):

• Are you available to join immediately?
• What is your salary expectations?