Real Estate Administrative Assistant

About Us:

We are a boutique commercial real estate law firm and property management company specializing in managing and operating a diverse portfolio of investments in New York.

Position Overview:

We are seeking a detail-oriented and proactive Administrative Assistant to work closely with our Property Manager in overseeing the day-to-day operations of our property portfolio. This role is integral to ensuring smooth administrative processes and supporting both property management and legal functions.

Key Responsibilities:

• Provide administrative support of a real estate portfolio consisting of residential apartments and retail stores.
• Assist the Property Manager with day-to-day operations, including tenant communications, scheduling, and vendor coordination.
• Maintain accurate records of leases, service contracts, and compliance documentation.
• Prepare reports, correspondence, and other documentation related to property operations.
• Coordinate with attorneys on closings and legal matters as needed.
• Handle billing, invoice processing, and expense tracking for property-related transactions.
• Respond to inquiries from tenants, vendors, and internal stakeholders promptly and professionally.
• Support special projects and other tasks assigned by the Property Manager.

Qualifications:

• Prior experience in law, real estate, property management, or a related administrative role preferred. Foreign barred attorneys welcome to apply.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with property management software is a plus.
• Ability to work independently, take initiative manage multiple tasks and prioritize effectively in a fast-paced environment.
• Professional demeanor and ability to maintain confidentiality.

Location:

New York, NY

Compensation:

Competitive salary commensurate with experience. Bonus opportunities.

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person