Real Property Records Administrator

Job Summary:

This position will be responsible for maintaining the District’s Real Estate inventory database known as the Land Resource System (LRS). Good communication skills and attention to detail are essential to work with staff to accurately document all aspects of real estate transactions. Individual must possess critical thinking and analytical skills and ensure the LRS database remains current. Independently performs work that is varied and occasionally difficult and spends majority of time working in real estate disciplines.

Job duties include:

• Responsible for maintaining the District’s real estate inventory database (LRS) including data entry, linking records, and uploading documents associated with all real estate transactions.
• Responsible for compiling documents and creating real estate transaction closing binders for all real estate transactions.
• Coordinating the transfer of records to the District Clerk and Central Files for permanent archival.
• Responsible for entering and maintaining the District’s real estate inventory records into the State Lands Inventory Tracking System (LITS) and the State Facilities Inventory Tracking System (FITS) to meet the annual reporting deadline.
• Receives and manages land acquisition applications including preparing property information packet, routing property information through the Selection Committee, and reporting recommendations to office director.
• Prepares and manages the real estate transaction for Permissive Use Agreements (PUA) and Easements for hydrological monitoring and other uses on private lands.
• Assists with recording District agreements and other real estate documents in the County’s public records.
• General Administrative support services such as gather annual report information, coordinate public records requests, processes incoming mail, coordinate overnight mail services and perform other related duties as assigned.

Ability to:

Ability to understand and apply applicable statutes, rules, regulations, policies and procedures relating to the real estate program and procurement. Ability to communicate effectively verbally and in writing. Ability to plan, organize, develop, implement, prioritize, administer and coordinate projects/activities. Ability to establish and maintain an effective working relationship with employees, officials and the public. Ability to exercise sound independent judgment and tact.

Minimum Qualifications:

A two-year degree in Business Administration, Legal Studies, or other related field, with two (2) years of experience in administrative duties, records keeping, database management, contracts and real estate closings.

Possesses a working knowledge of electronic database concepts and processes and ability to learn the complexities of the LRS database system.

Possess basic real estate knowledge and ability to learn various aspects of the District’s real estate transactions.

Possess basic knowledge of legal documents and GIS related to real estate transactions.

Experience in ROW agreements preferred.

Physical Requirements/Working Environment:

Mostly in the office environment sitting at a desk and operating a personal computer to produce work products with some field visits as required. Field visits would require enduring outdoor environments in uncomfortable temperatures, inclement weather, and remote locations.

License:

Valid State of Florida Driver’s License.

Additional Details:

Starting Salary Range: $46,800 - $58,489

Starting salary is based on qualifications and experience.

Benefits include Florida Retirement System, paid parental leave, health insurance, dental insurance, life insurance, long-term disability, paid leave and holidays, professional development, and wellness program.

Your application will receive careful consideration and, if selected for an interview, you will be contacted to schedule an appointment. St. Johns River Water Management District participates in E-Verify. E-Verify is an internet-based system that allows businesses to determine the eligibility of their employees to work in the Unites States.

Certain service members and veterans, and the spouses and family members of such service members and veterans will receive preference in employment and are encouraged to apply.

Equal Employment Opportunity/Veterans’ Preference/Drug-Free and Tobacco-Free Workplace

Location: Palatka

Closing Date: Open until filled