Administrative Assistant

Administrative Assistant – Transaction Support

Join Our Fast-Growing Real Estate & Media Powerhouse!

We’re not just a real estate company; we’re a media company that happens to sell a lot of homes. With hundreds of listings and transactions moving through our systems, accuracy, organization, and attention to detail are everything.

We’re looking for an Administrative Assistant – Transaction Support candidate to support our Transaction Coordination team with the day-to-day administrative tasks that help our operations run smoothly.

This role is a great fit for someone who is organized, dependable, detail-oriented, and loves being the person who helps keep everything together. You do not need a real estate background for this role - we’re happy to train the right person.

Why You’ll Love This Role:

As part of our team, you’ll help support the Transaction Coordinators with a variety of administrative and operational tasks, including:

• Providing day-to-day administrative support to the Transaction Coordinator team
• Scheduling appointments and helping manage calendars
• Responding to emails and client inquiries professionally and promptly
• Maintaining and updating CRM, compliance, and internal systems
• Assisting with listing preparation, MLS input, and listing updates
• Organizing documents, files, and transaction-related information
• Handling data entry with a high degree of accuracy
• Helping ensure timelines, follow-up, and communication stay on track
• Supporting other administrative tasks as needed based on team priorities

What We’re Looking For

• Highly organized and detail-oriented
• Reliable and proactive
• Strong with follow-up and communication
• Able to multitask and stay focused in a fast-paced environment
• Positive, team-oriented, and willing to jump in where needed
• Comfortable learning new systems and processes
• Professional in both written and verbal communication

Preferred Experience & Skills

• Previous administrative assistant, office support, or similar experience preferred
• Real estate experience is not required
• Comfortable using spreadsheets, email, and digital systems
• Strong computer and data entry skills
• Experience with Google Workspace preferred
• Familiarity with CRM systems, ClickUp (Asana), or MLS platforms is a plus not required

Why Join The Pozek Group

We care deeply about creating a great experience not just for our clients, but for our team. We’re fast-paced, collaborative, and always working to improve. This role is a great opportunity for someone who enjoys structure, variety, and being an important part of a high-performing team.

What you can expect here:

• Training provided
• Opportunity for growth within real estate operations
• Supportive and team-oriented environment

A role where your work truly helps keep the business moving

Job Type: Full-time

Pay: $38,000.00 - $42,000.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person