Reception cum Office Assistant

Job Summary:

We are looking for a responsible and well-organized Reception cum Office Assistant to manage front desk operations and provide administrative support to ensure smooth day-to-day office functioning.

Key Responsibilities:1. Front Desk & Reception Duties

• Welcome and greet visitors, clients, and guests in a polite and professional manner.
• Direct visitors to the appropriate department or staff member.
• Answer, screen, and forward incoming phone calls.
• Maintain visitor records and entry/exit register.

2. Daily Reception Counter Tasks

• Handle inward and outward documentation.
• Maintain records of documents received and dispatched.
• Verify documents before submission or dispatch.
• Release cheques and official documents after proper verification and authorization.
• Maintain proper filing system for easy retrieval of documents.

3. Administrative Support

• Assist in general office administrative tasks.
• Maintain office supplies and stationery inventory.
• Support staff with photocopying, scanning, and printing documents.
• Coordinate courier services and track deliveries.

4. Documentation & Verification

• Maintain cheque issue/receipt records.
• Ensure proper signatory verification before releasing documents.
• Keep accurate records of inward and outward correspondence.
• Maintain confidentiality of company documents.

5. Hospitality & Office Support

• Serve tea, coffee, and refreshments to staff and guests.
• Ensure reception and waiting area is clean and organized.
• Assist in arranging meeting rooms for official meetings.

Job Type: Full-time