Receptionist

Receptionist

Job Purpose

The Receptionist is responsible for managing front desk operations, maintaining administrative and coordination records, and supporting basic store and documentation activities to ensure smooth day-to-day office operations.

Key Responsibilities

Front Desk & Communication

• Greet and assist visitors in a professional and courteous manner.
• Answer, screen, and direct incoming calls appropriately.
• Maintain visitor log register and incoming/outgoing call log list.
• Ensure the reception area is neat, organized, and presentable at all times.

Administrative & Coordination Support

• Receive documents, couriers, and official correspondence.
• Hand over documents to the respective departments and maintain proper records and registers.
• Track document movement and ensure acknowledgement where required.
• Maintain staff in/out attendance register as assigned.

Store & Documentation Support

• Check and verify delivery notes against received materials.
• Update and maintain the Store Master List accurately.
• Record and update material issue registers.
• Coordinate with storekeeper / site team regarding discrepancies, shortages, or damages.
• File and maintain delivery notes, material issue slips, and related records systematically.

Reporting & HR Coordination

• Prepare and submit daily / weekly / monthly reports as required.
• Share relevant administrative, attendance, and store-related reports with HR.
• Support HR with basic documentation tracking when required.

Ad-hoc Duties

• Perform any other administrative or operational tasks as instructed by management from time to time.

Requirements & Skills

• Bachelors degree
• Previous experience as a receptionist or administrative assistant is an advantage.
• Basic understanding of store documentation and inventory records preferred.
• Proficient in MS Office (especially Excel and Word).
• Good communication and interpersonal skills.
• Well-organized, detail-oriented, and able to multitask.
• Pleasing personality and presentable
• Professional attitude and presentable appearance.

Salary - AED2500 to AED2800

Job Type: Full-time

Pay: AED2,500.00 - AED2,800.00 per month

Application Question(s):

• Are you available to join immediately?
• Are you willing to start for a salary of AED2500 to AED2800 (all inclusive)?

Education:

• Bachelor's (Required)

Experience:

• Receptionist: 1 year (Required)

Language:

• Fluent English (Required)

Location:

• Dubai (Required)