Receptionist

A growing law firm is seeking a Receptionist for its Austin office. This role serves as the first point of contact for clients, visitors, and staff, ensuring a welcoming and professional environment while managing daily front desk operations. The ideal candidate is organized, service-driven, detail-oriented, and able to handle multiple priorities with professionalism and discretion.

Essential Duties & Responsibilities

• Greet and assist clients and visitors in a courteous and professional manner

• Answer and route incoming calls promptly and accurately

• Maintain a polished and welcoming reception area

• Coordinate conference room scheduling and prepare rooms for meetings

• Assist with client hospitality, including beverage service and meeting support

Administrative Support

• Manage incoming and outgoing mail, courier services, and deliveries

• Provide general administrative support to attorneys and staff as needed

• Assist with document preparation, scanning, copying, and filing

• Assist with office supply inventory and place orders as needed

• Support firm events and internal meetings as requested

Office Operations Support

• Serve as a liaison between vendors and the Office Manager

• Assist with facilities-related needs and communicate maintenance issues

• Maintain confidentiality of firm and client information

Qualifications

• High school diploma or equivalent

• 1–3 years of receptionist or administrative experience

• Strong verbal and written communication skills

• Proficiency in Microsoft Office (Outlook, Word, Excel)

• Excellent organizational and multitasking skills

• Prior law firm or professional office experience

• Experience managing multi-line phone systems

• Familiarity with document management systems

Physical Requirements

• Ability to sit or stand for extended periods

• Ability to lift up to 25 pounds (office supplies, packages)