Receptionist

Company Overview:
With more than 100 years of steady growth, UMC is proud to offer an environment where continuous learning, collaboration, and innovation are part of everyday work. We empower team members through hands-on experience, supportive training, advanced technology, and creative problem-solving. Our people are knowledgeable, trusted, and committed to doing what’s right—for our clients, our teams, and our communities.

We recognize that our people are the foundation of our success. At UMC, we are intentional about fostering a culture where everyone feels welcomed, respected, and supported. We bring together talented individuals from across the region to form high-performing teams in design, engineering, project management, and business services.

Let UMC be the next step in your career—where your well-being, work-life balance, and growth matter.

Starting Hourly Wage: $25-$30; depending on experience

Location: Lynnwood, WA

Classification: Non-Exempt

Must be eligible to work in the U.S. - Sponsorship not available

Position Overview:

The Receptionist provides essential support to ensure the smooth operation of the office. This role involves a variety of tasks related to organization, communication, and coordination, contributing to the overall efficiency and culture of the workplace.

Key Responsibilities:

• Execute or facilitate general office tasks, including managing office communication, maintaining facilities, managing key fobs and parking permits. Provide additional support as needed to ensure smooth office operations.
• Keep the reception area, breakrooms, and common areas organized and presentable at all times.
• Greet and assist visitors, ensuring a positive experience.
• Reserve training spaces and schedule training with outside organizations, coordinating all necessary arrangements for effective training delivery at the office.
• Coordinate internal meetings, training sessions, and company events, including room setup, catering, and cleanup.
• Distribute mail and sign for deliveries.
• Order and maintain office supplies inventory.
• Answer and route phone calls as needed.
• Serve as a point of contact for internal and external clients, providing universal support and directing inquiries appropriately.
• Respond to employee inquiries regarding HR policies and procedures
• Assist with implementing organizational engagement plans, focusing on employee recognition, DEI, and fostering workplace belonging.
• Handle confidential, sensitive employee information with appropriate discretion.
• Provide direction and referrals to employees regarding administrative and operating policies and procedures.
• Support the preparation of onboarding new employees as needed.
• Provide administrative support to various departments as needed.
• Support with the planning of social events and holiday gatherings. Collaborate with team members to enhance company culture by leading engagement and recognition projects, organizing team communications, food and beverage ordering/setup/cleanup, and planning both internal and offsite events.
• Holiday Party
• Holiday Events
• Summer BBQ
• Golf Tournament
• Additional small events as needed

Secondary Responsibilities:

• Support committees as needed
• Support Executive Assistant, in addition to Operations Coordinators.

Required Skills and Abilities:

• Proven experience as an Administrative Assistant or in a similar role.
• Proven ability to manage confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client/customer service and response.
• Proficiency in MS Office (MS Excel, Word, and PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Diligence and critical thinking skills.
• Strong organizational skills with the ability to multitask.
• Ability to work independently and proactively.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.

Preferred Education and Experience:

• Two or three years of experience in an administrative role.

Required Licensing and Other Certifications:

• Maintain a valid driver’s license and satisfactory driving record.

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person