Receptionist

Job Summary:
We are looking for a professional and organized Receptionist who also has experience in preparing quotations and handling purchase orders. The ideal candidate will be the first point of contact for our company while supporting basic administrative and procurement-related tasks.

Key Responsibilities:

• Greet and assist visitors in a professional manner
• Answer, screen, and forward incoming phone calls
• Manage incoming and outgoing correspondence (emails, couriers, etc.)
• Prepare and follow up on customer quotations
• Create and process purchase orders accurately
• Coordinate with suppliers and internal departments
• Maintain records of quotations, orders, and invoices
• Perform general administrative and clerical duties

Requirements:

• Proven experience as a receptionist or in a similar administrative role
• Knowledge of preparing quotations and purchase orders is required
• Proficiency in MS Office (Word, Excel, Outlook)
• Strong communication and organizational skills
• Ability to multitask and prioritize tasks effectively
• Professional appearance and attitude

Preferred Qualifications:

• Experience with ERP or accounting software
• Basic understanding of procurement processes
• Good communication skills

Work Location: In person