Receptionist cum Admin

Job Summary:

We at Kids Spot Nursery are currently seeking a proactive Receptionist/Administrator to join our team. In this role, you will be responsible for providing crucial administrative support across the organization, coordinating front-desk activities, and assisting with HR and accounting functions.

Key Roles:

• Maintain quality control and aesthetics according to management requirements in and around the nursery.
• Handle registration procedures and keep children's information and profiles up to date.
• Answer phones and respond to email inquiries promptly.
• Address parent queries and act as a parent relations advisor.
• Conduct tours for prospective parents when management is not available.
• Stay updated on the yearly calendar, including upcoming topics and events.
• Assist in staff recruitment and renewal processes.
• Maintain and update staff information and profiles as needed.
• Assist with daily accounting tasks as required.
• Ensure effective cleaning schedules for all nursery areas and adjust them, as necessary.
• Take meeting minutes during meetings when needed.
• Keep track of all licenses and maintain organized policy folders.
• Monitor external contracts and notify relevant parties of upcoming expiry dates.
• Provide support for special events at the nursery.
• Compile and maintain a resource list for each class to assist the purchasing department.
• Regularly capture photos and videos of activities and games for potential social media posts, subject to approval.

Qualifications:

• Proven work experience as an Administrator and Receptionist
• Proficiency in Microsoft Office and digital platforms.
• Hands-on experience with office equipment, including computers and printers.
• Demonstrates a professional attitude and keeps a well-groomed appearance.
• Exhibits exceptional customer service skills.
• Possesses solid written and verbal communication skills in English.
• Displays resourcefulness and proactiveness when addressing issues.
• Shows strong organizational skills.
• Demonstrates adept multitasking and time-management abilities, with the ability to prioritize tasks effectively.
• Knowledge of the UAE (United Arab Emirates) licensing and regulatory requirements for nurseries.
• Possesses common sense and practical judgment in handling various situations.

Benefits:

• Competitive salary package, corresponding with qualifications and experience.
• Opportunities for professional growth and advancement within the company.
• Health insurance coverage.
• Annual leave and public holiday entitlement.
• Supportive and inclusive work environment.
• Contractual airfare allowance.

Job Type: Full-time

Pay: AED4,000.00 - AED5,000.00 per month