Receptionist cum Admin Assistant

The Receptionist / Administrative Assistant will be the first point of contact for visitors and clients, providing a professional and welcoming environment. This role also supports day-to-day administrative and clerical tasks to ensure smooth office operations.

Key Responsibilities:

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls.
• Manage the reception area to ensure it is tidy and presentable at all times.
• Handle incoming and outgoing mail, couriers, and deliveries.
• Maintain and update company databases, records, and filing systems (both electronic and paper).
• Support procurement of office supplies and maintain inventory levels.
• Coordinate meeting schedules, conference rooms, and refreshments.
• Assist in organizing company events, meetings, and travel arrangements.
• Provide general administrative support to management and other departments as needed.
• Assist the HR department with new employee onboarding, including preparing welcome kits, collecting documents, and arranging workstation setups.
• Coordinate with the PRO for all new and renewal visa applications, medicals, and other related documentation.
• Maintain updated records of employee documents, IDs, and visa statuses.
• Support HR with filing and administrative tasks related to employee records.

Qualifications & Requirements:

• Diploma or Bachelor’s degree.
• 1–3 years of experience in a receptionist, administrative, or HR support role.
• Proficient in MS Office (Excel, Word, Outlook, PowerPoint); knowledge of PDF editing/conversion tools is an advantage.
• Strong communication, interpersonal, and organizational skills.
• Attention to detail and ability to handle confidential information.
• Professional demeanor and customer-service-oriented attitude.
• Ability to multitask and prioritize in a fast-paced environment.

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month