Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, organized, and possess excellent communication skills, ready to handle multiple tasks efficiently. Your positive attitude and proactive approach will help create a welcoming environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace.

Duties

• Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression
• Manage multi-line phone systems, screen calls, and direct inquiries to appropriate staff members
• Handle front desk operations including scheduling appointments, maintaining visitor logs, and managing mail distribution
• Perform data entry, filing, and document proofreading to maintain accurate records and organized files
• Utilize office management software such as Microsoft Office, Google Workspace, and QuickBooks for daily administrative tasks
• Assist with calendar management and scheduling for team members or executives
• Support bookkeeping activities including basic invoicing and expense tracking
• Provide general clerical support such as photocopying, faxing, and organizing office supplies
• Maintain a professional appearance of the reception area and ensure office equipment is functional

Requirements

• Proven experience in office administration or clerical roles within a professional environment
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to prioritize tasks effectively
• Exceptional phone etiquette and customer service skills; experience with multi-line phone systems preferred
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Experience with QuickBooks or bookkeeping is a plus
• Knowledge of medical or dental receptionist duties is advantageous but not required
• Strong attention to detail with proofreading capabilities and accuracy in data entry
• Ability to manage time efficiently in a fast-paced setting while maintaining professionalism

Join us as a Receptionist/Administrative Assistant where your enthusiasm meets your expertise! Help us create an inviting atmosphere while supporting our team’s success through stellar organization and communication. Your contribution will be essential in keeping our office running smoothly—every day is an opportunity to make a positive impact!

Pay: From $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Paid time off

Work Location: In person