Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role serves as the first point of contact for visitors and callers, ensuring a welcoming environment while efficiently managing administrative tasks. The ideal candidate will possess excellent communication skills, a proactive attitude, and a passion for providing exceptional customer service. This position offers an exciting opportunity to contribute to a well-organized office environment, support daily operations, and help maintain smooth workflows across departments.

Responsibilities

• Greet visitors warmly, assist with check-in procedures, and direct them to appropriate staff or departments
• Manage multi-line phone systems, screen calls, take messages, and transfer calls accurately using professional phone etiquette
• Handle front desk duties including scheduling appointments, maintaining visitor logs, and managing incoming and outgoing mail
• Perform data entry tasks using Microsoft Office and Google Workspace applications with high accuracy and attention to detail
• Maintain organized filing systems, manage calendars, and support office management activities such as supply inventory and equipment maintenance
• Assist with bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking
• Provide customer support by responding promptly to inquiries via phone or email, ensuring excellent service at all times

Qualifications

• Proven office experience with strong clerical skills in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with multi-line phone systems and excellent phone etiquette skills
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Familiarity with QuickBooks or other bookkeeping software is a plus
• Prior experience as a receptionist, administrative assistant, or personal assistant is preferred
• Excellent proofreading skills and attention to detail in all written communications
• Ability to handle confidential information discreetly while maintaining professionalism

Join us in creating a vibrant workplace where your organizational talents shine! This paid position offers an engaging environment where your administrative expertise will make a meaningful impact every day. We value proactive individuals who thrive on delivering outstanding support and fostering positive interactions.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person