Receptionist/Administrative Assistant

Overview
We are seeking a highly organized and motivated Receptionist/Administrative Assistant to join our team. This role is essential in providing exceptional customer service and administrative support to ensure the smooth operation of our office. The ideal candidate will possess strong communication skills, proficiency in office management, and the ability to handle multiple tasks efficiently.

Responsibilities

• Greet and assist visitors at the front desk with a friendly and professional demeanor.
• Manage multi-line phone systems, directing calls appropriately and taking messages when necessary.
• Perform data entry, filing, and clerical tasks to maintain organized records and documentation.
• Utilize Sage software to manage purchase orders, invoices, and other tasks as needed.
• Provide customer support by addressing inquiries and resolving issues promptly.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Maintain office supplies inventory and place orders as required.
• Proofread documents for accuracy and clarity before distribution.
• Collaborate with team members to support various administrative functions as needed.

Qualifications

• Previous experience in an office environment or administrative role is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, and Outlook)
• Strong typing skills with attention to detail for accurate data entry.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Bilingual candidates are encouraged to apply for enhanced communication with diverse clientele.
• Familiarity with front desk operations, phone etiquette, and customer service best practices is required.
• Demonstrated ability to manage time efficiently while maintaining a high level of professionalism. We look forward to welcoming a dedicated Receptionist/Administrative Assistant who can contribute positively to our team dynamics while ensuring our office runs smoothly and efficiently.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Experience:

• Administrative Assistant : 1 year (Preferred)

Work Location: In person