Receptionist/Administrative Assistant

Job Summary
We are seeking an energetic and highly organized Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. Your multitasking skills and attention to detail will support office operations, manage schedules, handle correspondence, and provide exceptional customer service. This position offers an exciting opportunity to contribute to a well-organized office while developing your administrative expertise in a fast-paced setting.

Duties

• Greet visitors warmly, assist with check-in procedures, and direct them appropriately
• Answer and manage multiple lines on multi-line phone systems with professionalism and courtesy
• Maintain a clean, organized front desk area and ensure all office supplies are stocked
• Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and proofreading tasks to support administrative functions
• Handle incoming correspondence via email, phone, and mail with excellent phone etiquette and customer support skills
• Support bookkeeping activities using QuickBooks or similar accounting software as needed
• Assist with office management duties including organizing documents, managing office supplies, and supporting clerical tasks such as typing and data entry

Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace for document creation, communication, and scheduling
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Excellent communication skills in both English and bilingual (if applicable), demonstrating clear phone etiquette and customer service excellence
• Experience with office management systems including multi-line phone systems, filing, data entry, and calendar management
• Knowledge of clerical procedures such as proofreading, document formatting, and record keeping
• Familiarity with medical or dental receptionist duties is a plus but not required; experience in customer support or personal assistant roles is highly valued
• Computer literacy with the ability to adapt quickly to new software applications; previous experience with bookkeeping software like QuickBooks is advantageous
• Strong interpersonal skills with the ability to handle sensitive information discreetly while providing exceptional customer support

Join us as a Receptionist/Administrative Assistant where your proactive approach will help create a smooth-running office environment. Your dedication to organization, communication excellence, and positive attitude will make a meaningful impact every day!

Job Type: Part-time

Pay: $17.00 - $28.46 per hour

Benefits:

• Employee discount
• Flexible schedule

Work Location: In person