Receptionist/Administrative Assistant

Administrative Assistant

Woolsey Design + Build
New Braunfels, Texas
Full-Time | 7:30 AM – 4:30 PM (Monday–Friday)

Position Overview

Woolsey Design + Build is seeking a disciplined, detail-oriented Administrative Assistant to support our Vice President and Back-Office Team.

This role is critical to the stability and performance of our back-office operations. The ideal candidate is highly organized, professional in communication, and capable of maintaining structure in a fast-moving commercial construction environment.

You will primarily support our senior administrative lead while interacting regularly with leadership, subcontractors, vendors, and clients. This is not a passive role. It requires initiative, ownership, and the ability to train quickly and execute independently.

Who We Are

Woolsey Design + Build is a Central Texas commercial construction firm specializing in strategic design-build delivery, owner representation, and disciplined general contracting.

We lead early.
We plan thoroughly.
We execute decisively.

Our internal culture values integrity, accountability, preparation, and momentum.

Key Responsibilities

Administrative & Office Operations

• Maintain organized digital and physical project files
• Manage scheduling, calendars, and coordination for leadership
• Support document management through Procore and internal systems
• Prepare meeting materials, reports, and correspondence
• Track project documentation and compliance items
• Assist with invoicing, contracts, and vendor paperwork

Client & Vendor Communication

• Serve as a professional first point of contact via phone and email
• Communicate clearly with subcontractors and suppliers
• Coordinate appointments, deliveries, and service calls
• Maintain a calm, organized presence during high-volume activity

Operational Support

• Assist in tracking deadlines and follow-up items
• Anticipate administrative needs before they become urgent
• Support project managers and superintendents with documentation requests
• Maintain consistency and accuracy across office systems

What Success Looks Like

• Tasks are completed without repeated reminders
• Documentation is clean, accurate, and timely
• Communication is professional and steady
• Deadlines are anticipated—not chased
• Leadership trusts you to own your lane

The Right Fit

You are likely a strong fit if you:

• Learn quickly and retain systems
• Take initiative once trained
• Remain calm under direct communication
• Appreciate clarity and structure
• Communicate professionally and directly
• Handle phone interactions with confidence and courtesy
• Are comfortable working in a fast-paced construction setting

You do not need prior construction experience, but experience supporting operational or project-based environments is strongly preferred.

Required Qualifications

• 2+ years of administrative or office support experience
• Strong written and verbal communication skills
• High attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to manage multiple priorities without losing accuracy
• Professional phone presence

Preferred:

• Experience with Procore or construction-related software
• Experience supporting operations, project managers, or executives

Work Environment

• Full-time, in-office position
• Monday–Friday, 7:30 AM – 4:30 PM
• Based in New Braunfels, TX
• Professional, team-oriented environment

What We Value

At Woolsey, we value:

• Integrity
• Discipline
• Ownership
• Clear communication
• Accountability
• Team collaboration

We are not looking for someone who needs constant direction. We are looking for someone who becomes dependable, steady, and proactive once trained.

To Apply

Please submit:

• Resume
• Brief cover letter explaining why this role fits your strengths

Pay: $16.00 - $20.00 per hour

Benefits:

• Health insurance

Work Location: In person