Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and callers, providing exceptional customer service while managing a variety of administrative tasks. Your energetic approach and attention to detail will ensure smooth daily operations, support office management functions, and create a welcoming environment for clients and staff alike. This paid position offers an exciting opportunity to develop your administrative skills in a fast-paced, professional setting.

Responsibilities

• Greet visitors warmly, answer multi-line phone systems, and direct calls efficiently using proper phone etiquette
• Manage front desk operations, including scheduling appointments and maintaining visitor logs
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Utilize Microsoft Office Suite and Google Workspace tools for correspondence, reports, and calendar management
• Support office management tasks such as supply inventory, mail handling, and basic bookkeeping using Jobber or similar software
• Assist with customer support by addressing inquiries promptly and professionally
• Maintain cleanliness and organization of the office area to uphold a professional environment

Requirements

• Proven office experience with strong clerical skills and familiarity with front desk procedures
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar)
• Demonstrated organizational skills with the ability to multitask effectively in a busy environment
• Strong typing skills with attention to detail for data entry and proofreading tasks
• Experience handling multi-line phone systems and practicing excellent phone etiquette
• Bilingual abilities are highly preferred to serve diverse client needs
• Prior experience as a receptionist or personal assistant is a plus but not required
• Knowledge of office management practices, customer service principles, and basic bookkeeping is advantageous

Join us in delivering outstanding administrative support that keeps our office running smoothly! We value energetic professionals who thrive on organization, communication, and providing exceptional service. This is an excellent opportunity for those looking to grow their career in office administration within a vibrant team environment.

Pay: $20.00 per hour

Work Location: In person