Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This energetic role is vital in creating a welcoming environment for visitors and providing seamless administrative support to ensure the smooth operation of our office. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact, managing front desk responsibilities, handling multi-line phone systems, and supporting various office management tasks. Your enthusiasm and professionalism will help foster a positive atmosphere and enhance overall office efficiency.

Responsibilities

• Greet visitors warmly and professionally, ensuring a positive first impression for all who enter the office
• Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette
• Maintain a clean, organized front desk area and manage incoming correspondence, including emails and mail
• Schedule appointments, coordinate calendar management, and assist with meeting arrangements
• Perform data entry, filing, and document proofreading to support administrative operations
• Support office management activities such as supply inventory, filing systems, and record keeping
• Provide exceptional customer service by responding promptly to inquiries and supporting client needs
• Assist with bookkeeping tasks including basic bookkeeping and invoice processing as needed
• Handle confidential information with discretion and professionalism

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Experience with multi-line phone systems and excellent phone etiquette skills
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong typing skills with attention to detail for proofreading and data entry tasks
• Previous experience in customer service or front desk roles preferred
• Ability to manage time efficiently and prioritize tasks effectively in a fast-paced environment
• Office management experience including calendar management or personal assistant responsibilities is advantageous

Join us in creating a vibrant workplace where your organizational talents shine! We value energetic professionals who are eager to make a positive impact every day!

Pay: $23.30 - $28.86 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person