Receptionist/Administrative Assistant

Receptionist/Administrative Assistant

Shaheen & Gordon, P.A., Attorneys at Law, is currently looking for a full-time Receptionist/Administrative Assistant to join our team in our Keene, NH office. The hours for this position are 8:00am-5:00pm Monday – Friday. The ideal candidate is a professional with an upbeat personality, and a willingness to assist our clients in a pleasant manner.

At Shaheen & Gordon, we live our brand: It’s different here. We’re not a typical law firm. We take our work very seriously but also take the time to enjoy it. We care about our clients. We invest in our communities. We know that our employees make all the difference, and we treat them accordingly. We’re excited to welcome the right person to our team to fill this role.

Duties include, but not limited to:

• Answering, screening, and transferring incoming calls on a multiline phone system
• Handling intake calls as back up to our intake specialist team
• Greeting and welcoming clients as they arrive
• Scheduling meetings/appointments in Outlook calendar
• Handling monetary transactions, such as cash, checks, and credit card payments from clients
• Retrieving mail at the Keene Post Office
• Collection of mail at the Post Office, opening/distributing and delivering mail to the Post Office at the end of the day
• Logging supply inventory and creating supply orders
• Opening and closing of files, both electronic and physical, under the direction of others
• Maintain all conference rooms, copy areas, and kitchen to be sure clean and stocked with supplies
• Hand deliveries to courts and various other agencies
• Assisting in other related administrative duties as assigned

Requirements:

• Minimum of 1 2 years’ experience in a law firm or office environment
• Must be able to handle a multiline phone system
• Strong computer skills in Microsoft Office Suite
• Attention to detail and proofreading skills
• Must have excellent administrative skills with the ability to multitask under pressure and prioritize
• Must have excellent interpersonal and organizational skills
• Must be able to lift, carry, and position objects weighing up to 20 pounds
• Must be able to ascend/descend stairs to access different floors of the building on a regular basis
• Must have reliable transportation

Shaheen & Gordon is an Equal Opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy), gender identity or expression, national origin, citizenship, veteran status, age, physical or mental disability, genetic information, marital status, sexual orientation, or any other consideration made unlawful by applicable federal, state or local laws in all aspects of employment, including but not limited to recruitment, hiring, training, evaluation, transfer, promotion, discipline, compensation, termination, and layoff.

Shaheen & Gordon presents a pleasant, supportive, challenging, non-smoking work environment. Salary commensurate with experience, with excellent benefits including health insurance, flexible spending account, and 401(k) plan employer contribution.

No phone calls or agencies please. EOE.

About Shaheen & Gordon, P.A.

It’s different here. Shaheen & Gordon is a full-service law firm with a commitment to excellence and a focus on community. A fixture of the New Hampshire legal community for over 40 years, the firm has expanded across Northern New England and all the way to Hawaii. We’re proud to offer our clients personalized service that’s backed by the combined experience of our large legal team. Since 1981, we’ve grown to become a firm of 60+ experienced attorneys, but we’ve never stopped offering our clients the individual attention that’s allowed us–and them–to succeed. Shaheen & Gordon is welcoming energetic, detail-orientated individuals who want to further their career in the legal field. We offer benefits including but not limited to medical, dental, vision, flexible spending account (FSA), dependent care account (DCA), vacation, sick and bereavement leave, and 401(k) with Employer Contribution.