Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess a proactive attitude to manage multiple tasks efficiently. Your positive energy and organizational skills will help create a welcoming environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while supporting various administrative functions.

Duties

• Greet visitors and clients warmly, providing excellent customer service and maintaining a professional front desk presence
• Manage multi-line phone systems, answer inquiries promptly, and direct calls accurately using proper phone etiquette
• Schedule appointments, coordinate calendars, and assist with meeting arrangements to ensure efficient time management
• Perform data entry, maintain filing systems, and update records using Microsoft Office and Google Workspace tools
• Handle clerical tasks such as proofreading documents, managing correspondence, and preparing reports with attention to detail
• Support bookkeeping activities including invoicing, expense tracking
• Assist with office management duties such as ordering supplies, maintaining office equipment, and organizing files for easy access

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and basic computer literacy
• Excellent phone etiquette and customer support skills for engaging with clients and visitors professionally
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Experience with multi-line phone systems, data entry, filing, proofreading, and calendar management is preferred
• Knowledge of QuickBooks or bookkeeping experience is a plus but not required
• Previous experience in medical or dental receptionist roles is advantageous but not mandatory
• Strong time management skills with the ability to prioritize tasks efficiently

Join us in creating a vibrant workplace where your organizational talents shine! We value energetic individuals who thrive in fast-paced environments and are eager to support our team’s success. This role is perfect for someone looking to grow their administrative expertise while making a positive impact every day.

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person