Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to be the welcoming face and efficient support system of our office. In this vital role, you will manage front desk operations, handle multi-line phone systems, coordinate administrative tasks, and provide exceptional customer service. Your proactive approach and strong organizational skills will ensure smooth daily operations, creating a positive experience for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while supporting a collaborative and energetic work environment.

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems with professionalism, directing calls accurately and courteously
• Maintain a clean, organized front desk area and manage incoming/outgoing mail and packages
• Perform data entry, filing, and document proofreading to ensure accuracy and confidentiality
• Utilize computer skills including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for daily tasks
• Schedule appointments, manage calendars, and coordinate meetings efficiently using calendar management tools
• Support office management activities such as inventory control, supply ordering
• Provide customer support via phone or email, addressing inquiries with excellent phone etiquette and professionalism
• Assist with clerical duties such as photocopying, scanning, and maintaining organized filing systems
• Contribute to a positive office environment through effective time management and organizational skills

Experience

• Prior office experience in administrative or clerical roles preferred but not required; enthusiasm to learn is valued
• Proven experience in handling multi-line phone systems and front desk operation
• Familiarity with Microsoft Office (Word, Excel Outlook), Google Workspace, data entry, proofreading is highly desirable
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Excellent customer service skills with a professional demeanor and strong phone etiquette
• Experience in medical or dental receptionist roles is advantageous but not mandatory; training will be provided for specific industry needs
• Personal assistant or office management experience can enhance your ability to support various administrative functions effectively

Join our team as a Receptionist/Administrative Assistant where your energy, organization, and dedication will make a meaningful impact every day. We value proactive individuals who thrive on providing exceptional support while fostering a welcoming atmosphere for all visitors and team members.

Pay: $36,000.00 - $54,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan

Work Location: In person