Receptionist/Administrative Position

Overview
We are seeking a dynamic and organized Receptionist/Administrative Professional to join our team! This role is vital in creating a welcoming environment for visitors and clients while efficiently managing administrative tasks that keep our office running smoothly. The ideal candidate will possess excellent communication skills, a positive attitude, and the ability to juggle multiple responsibilities with ease. If you thrive in a fast-paced setting and are passionate about providing exceptional customer service, this opportunity is perfect for you! Our office hours are: 7am to 4pm

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly (Clients rarely come to the office - Telephone greetings)
• Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
• Handle front desk responsibilities such as scheduling appointments, maintaining excel sheet logs, and managing incoming correspondence
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of office records
• Utilize computer skills with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare reports, correspondence, and presentations
• Assist with office management tasks including calendar management, supply inventory, and basic bookkeeping using QuickBooks or similar software
• Support customer service efforts by responding to inquiries via phone or email, providing support or directing requests appropriately

Requirements

• Proven office experience with strong clerical skills and familiarity with front desk operations
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong computer literacy including proficiency in Microsoft Office (Word, Excel), Google Workspace, and data entry tools
• Experience with multi-line phone systems and phone etiquette is essential
• Bilingual abilities are highly valued to assist diverse client needs
• Knowledge of QuickBooks or bookkeeping experience is a plus
• Previous experience in office receptionist roles is advantageous but not required
• Exceptional attention to detail for proofreading documents and maintaining accurate records
• Strong time management skills to handle multiple priorities efficiently
• Personal assistant or administrative support experience is beneficial for this role

Join us in creating a professional yet friendly environment where your organizational talents can shine! We are committed to supporting your growth while offering a vibrant workplace dedicated to excellence in service.

Pay: $22.00 - $25.00 per hour

Work Location: In person