Receptionist/Assistant

ABOUT US:

We are a boutique family law firm representing clients in high net worth divorce litigation and premarital and postnuptial agreements. We work in a fast-paced and electronic environment. We have a passion for working together to efficiently handle our clients’ matters with the dedication and attention they deserve. We strive to have fun working together to support our mission and dedicate time to team building, community involvement/volunteering, and personal and professional growth workshops.

We are seeking a detail-oriented experienced Family Law Receptionist / Assistant to join our legal team. The ideal candidate will provide essential support in family law cases, ensuring smooth operations within the firm.

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Greet clients, answer phone calls, complete client intake from start to finish in a professional manner.
• Data entry into firm’s data base(s) and customer relationship management software.
• Manage and maintain attorney calendars including setting appointments, assisting in preparing for appointments/appearances and confirming appointments.
• Meet with Partner on daily basis to discuss calendar for next day.
• Meet with Partner on weekly basis to go over next week’s calendar.
• Assist with retrieval and drop off for attorneys and staff, as needed
• Support attorneys and senior paralegal as needed.
• Assist Partner with maintaining contact with network and referral sources through use of CRM.
• Assist with posting approved social media content.
• Work with firm’s marketing consultant as need.
• Organize and prepare legal documents for hearing binders, including creating tables of contents, printing, and binding.
• Work with team to ensure timely completion of binders, typically within 7 days for Partner and longer for other attorneys; adjust deadlines if needed based on attorney priority.
• Manage file closing procedures, ensuring proper organization and timely completion, which may take up to half a day depending on file size.
• Check vendor statuses and input invoices to support efficient file closing and maintain organization.
• Manage e-cards for firm.
• Set up and take down of Conference Rooms for depositions and meetings.
• Monitor and address expense discrepancies in Stamps.com.
• Input data to ensure accuracy.

POSITION REQUIREMENTS:

• Minimum of 3 years Receptionist/Assistant experience.
• Preferred Family Law office experience.
• Experience in operating standard office equipment such as a computer, photocopier, postage machine, and scanner.
• Proficient in Microsoft 365 (specifically, MS Word, MS Excel & Outlook).
• Proficient Adobe Pro and Smokeball is preferred.
• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.
• Must be a team player with a positive attitude.
• Must be reliable, responsible, and detail oriented.
• Must be flexible and open-minded.
• Excellent communication skills, both verbal and written with the ability to write professional correspondence(s) and emails.
• Ability to work in fast paced environment while paying close attention to detail.
• Professional appearance and demeanor.
• Must be able to lift 50 lbs.
• Onsite: Full time in person position

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Ability to Commute:

• Irvine, CA 92612 (Required)

Ability to Relocate:

• Irvine, CA 92612: Relocate before starting work (Required)

Work Location: In person