Records Administrator

The Records Administrator is on-site daily in downtown Austin, and will be responsible for reviewing, organizing, categorizing, and electronically filing documents in alignment with firm policies, client requirements, and Records Management best practices.

Responsibilities

• Prepare, organize, and digitize client and case documents for electronic archiving and e-filing.
• Accurately code, index, and maintain e-filed records to ensure accessibility and compliance.
• Assist attorneys, legal assistants, and staff with file retrievals and day-to-day records requests.
• Support records operations, including scanning, e-filing, quality checks, and coordination of offsite storage.
• Contribute to audits, process improvements, and initiatives to enhance efficiency and compliance.

Qualifications

• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Adobe Acrobat; experience with document management systems (e.g., NetDocs) preferred.
• Attention to Detail: Ability to manage deadlines while maintaining accuracy in record review and e-filing.
• Experience: Previous experience in records management, legal administration, or law firm support strongly preferred.
• Communication: Strong verbal and written communication skills, with professionalism and accuracy.
• Adaptability: Comfortable managing multiple priorities in a fast-paced, deadline-driven environment.

Requirements

• Self-Starter: Works independently with minimal supervision, taking ownership of responsibilities.
• Reliability: Consistently punctual, dependable, and committed to follow-through.
• Team-Oriented: Positive, collaborative, and able to work well both independently and with colleagues.
• Physical Ability: Capable of lifting up to 50 lbs. and performing tasks requiring standing or walking for extended periods.