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Recruiting Coordinator

For over 30 years, Gersh Autism has empowered students on the autism spectrum to reach their full potential. Serving individuals aged 5-21 across the U.S. and Puerto Rico, our network of K-12 schools provides personalized education tailored to each student’s unique learning style. We offer comprehensive therapeutic services—speech, physical, occupational therapy, and more—along with vocational training for older students. Our dedicated team collaborates with families to ensure academic, social, and emotional growth, preparing students for success beyond the classroom.

At Gersh Autism, we are committed to helping individuals on the autism spectrum lead fulfilling, independent lives.

Gersh Autism is seeking an experienced Recruiting Coordinator to support the Talent Acquisition team by managing the coordination, tracking, and administrative components of the hiring and onboarding process. This role plays a key part in maintaining an organized, efficient hiring process while delivering a positive and consistent candidate experience.

This position requires prior experience as a Recruiting Coordinator in a fast-paced environment. The ideal candidate is highly detail oriented, comfortable working in Excel, proactive in solving issues, and able to shift priorities as hiring needs change.

Key Responsibilities

Recruitment Coordination

Schedule and coordinate interviews across recruiters, hiring managers, and candidates
Send interview confirmations, calendar invites, meeting links, and reminders
Review resumes and assist with prescreening candidates when needed
Maintain consistent communication and follow-up with candidates throughout the interview process
Support recruiters with candidate movement from application through offer stage

Onboarding & Compliance

Support the onboarding process from offer acceptance through start date, with a strong focus on candidate experience
Coordinate pre-employment steps including background checks and required documentation
Manage and track the I-9 process to ensure accuracy and compliance
Serve as a point of contact for candidates regarding onboarding steps and timelines

Tracking, Reporting & Data Management

Maintain detailed Excel tracking spreadsheets for candidates, interviews, offers, and start dates
Create and update recruiting and onboarding reports as needed
Ensure candidate records are accurate and up to date in the applicant tracking system (ATS)
Monitor pipelines and proactively flag delays, missing information, or process issues

Process & Team Support

Assist with job postings, candidate outreach, and scheduling support as needed
Identify opportunities to improve coordination, tracking, and overall hiring workflows
Support ad-hoc Talent Acquisition projects and reporting requests
Adapt quickly to shifting priorities and changing hiring demands

Qualifications

Required

Experience as a Recruiting Coordinator in a fast-paced environment
1–3+ years of experience supporting talent acquisition or recruiting teams
Strong Excel skills, including maintaining spreadsheets, tracking data, and creating reports
Experience using an applicant tracking system (ATS) (experience with Rippling a plus!)
Ability to manage multiple priorities and adjust quickly as needs change
Strong attention to detail and follow-through
Clear, professional written and verbal communication skills

Preferred

Experience supporting onboarding and compliance processes
Experience handling I-9 documentation
Experience supporting high-volume or multi-site hiring

Benefits for Full Time Employees

Gersh Autism offers a competitive compensation package, including comprehensive health and retirement benefits, professional development opportunities, and a supportive work environment committed to your personal and professional growth.