Recruitment Administration Specialist - Arabic speaker

About Us

Join our World of Talent.

Global, culturally diverse, inclusive, and innovative - welcome to AMS, where talent is our world. Over the last two decades, AMS has redefined the landscape of talent outsourcing and consulting. From pioneering the concept of RPO to continually revolutionising how organisations approach talent acquisition, AMS stands as a world leader in the industry.

Committed, engaged, and inspired, we feel a real sense of belonging, and all have one thing in common: a real passion for talent. Become part of this world and make a difference with us.

The Role

Our role will give you a chance to build and maintain strong working relationships between all parties including Recruiters, Hiring Managers, and other stakeholders. Ready for a challenge? We would like to talk with you!

We are thrilled to announce that we are recruiting for new roles as part of our extended partnership with one of our flagship pharmaceutical clients—now expanding into exciting new geographies including Saudi Arabia.
This is a unique opportunity to join a brand-new team that we are building and play a key role in the implementation of our services into Saudi Arabia. If you're passionate about the healthcare industry and eager to be part of our team, we would love to hear from you!

As a Specialist - Recruitment Administration you will join the team of one of AMS renowned Clients to support the interview scheduling process, job posting and any other administrative tasks related.

Your role will also involve active participation in process improvement activities, process governance and control, workload distribution, as well as acting as a point of expertise for complex queries and escalations, and completing daily, weekly, monthly and quarterly reports.

For this role you will ideally be based in our client office premises in Jeddah or Riyadh, Saudi Arabia.

Key Accountabilities

What you’ll be doing:

• Managing interview scheduling process including simple interview scheduling, panels, assessment centers, room booking, different time zones and any other business requirements
• Ensure all interview documents are collated and provided to candidates
  and Hiring Managers in a timely manner.
• Day to day contact with senior stakeholders, Hiring Managers, candidates - by phone and email.
• Working with recruitment systems and technologies and ensuring they are being used effectively.
• Job posting: internal, external and on the different jobboards by location
• Quality checks conduction within the team to ensure high level delivery.
• Building and maintaining strong working relationships between all parties, making sure they are constantly up to date with the process.
• Preparing weekly, monthly, and quarterly reports when required.
• Supporting recruitment team in terms of other administrative tasks as requested.

Skills & Experience

You’ll need to demonstrate:

• Fluency in English and Arabic language – both spoken and written.
• Excellent communication skills, including telephone and e-mail communication
• Strong stakeholders’ management skills, ideally in working in a client-facing position and customer focus, pro-active and positive approach.
• Passion for the candidate experience along with building strong, positive relationships with the client
• Strong computer literacy, ability to work with various technologies and systems
• Excellent organizational skills, attention to detail and proactive approach are a must
• Attention to detail, excellent communication, organizational, problem solving and multitasking skills.
• Ability to effectively work in a team, as well as individually.
• Previous experience in recruitment administration area or customer service.
• Experience in interview scheduling would be a great asset.

Other

Why AMS?

At AMS, we recognise the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems.

We come from every walk of life, and our culture is open and inclusive. Our people enjoy flexibility, autonomy, and being trusted to work their way. We offer you career opportunities in every direction you want to explore. It’s our world but you can do it your way.

We offer:

• Full training and support
• High value and challenging work
• A vibrant, diverse, and collaborative culture
• Flexible working
• A competitive reward and benefits package*
• The opportunity to embark on a recruitment career with one of the world’s leading recruitment companies

• Details may vary slightly depending on your location, local labour law, etc.

Our culture of inclusion and belonging.

We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email Talent@weareams.com or make a member of our Talent Acquisition team aware at any time.

Hit the Apply now button to get your journey started!