Regulatory Executive

Who We Are

Fuelled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to ‘my imagination' in Arabic, KAYALI provides a modern fragrance experience inspired by Mona's rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love. Mona collaborates with some of the world's most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jewelled bottles.

Our Mission

To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative & luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world.

Summary:

A hands-on regulatory professional who supports global compliance for fragrance products with a strong focus on ingredient screening checks, registrations, labeling, and documentation. Working closely with R&D, Product Development, Marketing, and external partners, this role ensures that data, dossiers, and submissions are accurate, on time, and audit-ready—mitigating risk and enabling Kayali’s growth across international markets.

Responsibilities

Regulatory Execution & Coordination

• Support compliance activities across international markets; help interpret and apply relevant requirements under the guidance of the Regulatory Manager.
• Coordinate ingredient screening, product registrations, and notifications; maintain trackers and prepare submission packages.
• Assist with labeling and claims reviews to ensure alignment with country requirements; escalate exceptions promptly.

Cross-Functional Support

• Partner with R&D, Product Development, Marketing, Packaging, Quality, and Operations to collect documentation and keep product files complete and current throughout the lifecycle.
• Prepare meeting materials, decision logs, and follow-ups to support cross-functional alignment and launch readiness.

Documentation & Systems

• Maintain regulatory databases, Product Lifecycle Management (PLM), and compliance trackers; ensure data accuracy, version control, and audit trail integrity.
• Draft working guides (e.g., checklists, SOPs/work instructions) and keep them up to date.

Monitoring & Insights

• Monitor regulatory updates and pending legislation; summarize changes and potential impacts; flag risks and recommend next steps for Manager review.

Inquiries & Audits

• Coordinate timely responses to internal and external regulatory inquiries; compile evidence packs and track closures.
• Support internal audits/inspections by organizing documentation and addressing findings.

External Interfaces (as assigned)

• Assist in preparing materials for industry associations, regulatory bodies, and external partners; participate in meetings with manager oversight.

Enablement & Knowledge Sharing

• Build quick-reference sheets and training snippets; share best practices with peers and new joiners.

• Education: Bachelor’s degree in a scientific discipline (e.g., Chemistry, Biology, Cosmetic Science) or equivalent experience.
• Experience: 2–3 years in regulatory affairs within fragrance, cosmetics, flavors, or related consumer goods; relevant internships/placements count.
• Knowledge: Working knowledge of global fragrance/cosmetic regulatory requirements (e.g., ingredient restrictions, safety assessments, labeling, registrations).
• Technical: Familiarity with regulatory databases/PLM, document control, and MS Office/Google Workspace (Excel/Sheets, PowerPoint/Slides).
• Communication: Excellent written and verbal English; Arabic or French is a plus.
• Detail-obsessed execution, structured organization, analytical problem-solving, stakeholder coordination, clear communication, and a learning mindset.

• Premium Medical/Dental/Vision coverage
• Find your Magic Days
• Volunteer Day
• Birthday Leave
• Egg Freezing Benefits
• Employee discounts on all Kayali products
• Quarterly product gifting

Kayali is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.