Remote Project Coordinator

Remote Project Coordinator

Location: Remote (Full-Time)
Company: INNOVEX AGENCY — Dubai, UAE

About INNOVEX AGENCY

INNOVEX Agency is a Dubai-based creative and marketing agency specializing in commercial videography, photography, 3D & CGI production, branding, website development, and social media management.
We produce high-end creative campaigns for luxury, lifestyle, real estate, automotive, fashion, and government clients across the GCC.

Position Overview

We are seeking a highly organized and proactive Remote Project Coordinator to support the Creative Operations Manager in managing day-to-day activities across multiple departments.

The ideal candidate will be responsible for coordinating tasks, following up with teams, maintaining clear documentation, and ensuring seamless communication across all departments.
You will create and manage daily, weekly, and monthly reports, summarize activities, and make sure Notion and Google Drive are always fully updated and structured.

Most importantly, you will take initiative in improving internal workflows and optimizing Notion workspaces — ensuring efficiency, visibility, and accountability across all teams.

Key Responsibilities

• Coordinate and manage daily communication between the Creative Operations Manager and all departments (creative, content, production, post-production, web, and admin).
• Track project timelines, deliverables, and progress using Notion and internal task management systems.
• Follow up with department heads and team members to ensure timely completion of tasks.
• Prepare and deliver daily, weekly, and monthly summaries highlighting team performance, project updates, and challenges.
• Ensure all project folders, assets, and deliverables are organized and updated on Google Drive.
• Improve and maintain workflow efficiency across all teams by identifying process bottlenecks and implementing solutions.
• Develop and enhance Notion workspaces — creating optimized databases, dashboards, and collaborative templates for team usage.
• Support the Creative Operations Manager with documentation, task assignment, and coordination of inter-departmental activities.
• Ensure clear and consistent communication between departments and leadership.
• Maintain high standards of organization, accuracy, and confidentiality across all company documentation.

Requirements

• Fluent in English (Arabic is a plus).
• Minimum 2–3 years of experience in project coordination, creative operations, or administrative management.
• Proven experience using Notion for task tracking, workflow management, and workspace creation.
• Strong command of Google Workspace (Docs, Sheets, Drive, Calendar).
• Excellent organizational and multitasking abilities.
• Strong written communication skills for professional summaries and reports.
• High attention to detail, accountability, and follow-through.
• Comfortable working remotely under Dubai office hours.
• Ability to manage multiple teams and timelines simultaneously.

Working Hours & Schedule

• Full-Time Remote Position
• Working Hours: 9:00 AM – 5:30 PM (UAE Time)
• Working Days (alternating cycle):
• Week 1 → 5 working days
• Week 2 → 6 working days
• Then repeats (5 / 6 / 5 / 6 pattern)

Software & Access Provided by INNOVEX

• Official access to Notion and Google Workspace.
• Predefined dashboards, templates, and folder systems provided by the agency.
• Collaboration with the Creative Operations Manager to build and improve workflow structures.
• Shared team access for real-time project tracking, reporting, and documentation.

Why Join INNOVEX?

• Be part of a dynamic, multicultural creative agency operating across the world..
• Play a key role in shaping the agency’s operational efficiency and workflow systems.
• Gain experience working with creative, production, and post-production teams.
• Develop hands-on expertise in Notion optimization, creative project management, and reporting systems.

Job Type: Full-time

Pay: E£15,000.00 - E£20,000.00 per month

Application Question(s):

• Are you available to work full-time remotely following Dubai office hours (9:00 AM – 5:30 PM, UAE time)?

Answer type: Yes / No

• Are you comfortable working on an alternating schedule (Week 1 = 5 days, Week 2 = 6 days)?

Answer type: Yes / No

• Have you previously coordinated communication between multiple departments or teams?

Answer type: Yes / No

• How would you describe your proficiency with Notion?

Answer type: Multiple Choice
Options:

Beginner – only basic note-taking

Intermediate – manage tasks and boards

Advanced – build dashboards and databases

• How comfortable are you with organizing and maintaining Google Drive structures for multiple teams?

Answer type: Multiple Choice
Options: Very Comfortable / Comfortable / Somewhat Comfortable / Not Comfortab

• Do you have experience writing daily, weekly, and monthly progress summaries or reports?

Answer type: Yes / No

• Have you ever been responsible for improving workflows or digital workspace systems (e.g., Notion, Trello, Asana)?

Answer type: Yes / No

• Why do you want to join INNOVEX Agency, and what makes you a strong fit for this role?

Answer type: Short Answer

Experience:

• project coordination: 2 years (Required)
• Notion: 2 years (Required)
• using Google Workspace (Docs, Sheets, Drive, Calendar): 2 years (Required)

Language:

• english (Required)
• arabic (Required)