Research Coordinator, Behavioral Health

Department:

02040 WFBMG University Group Practice: WFBMC Main - Behavioral Health

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

30

Schedule Details/Additional Information:

30 hours a week, fully remote. Please note remote restrictions: Advocate Health may approve those who wish to work out of the following registered states: AL, AK, AR, AZ, DE, FL, GA, IA, ID, IN, LA, KS, KY, ME, MI, MO, MS, MT, NC, ND, NE, NH, NM, NV, OH, OK, PA, SC, SD, TN, TX, UT, VA, WI, WV, WY. Remote work is not permitted in other states, US territories, or outside the US.

Pay Range

$30.70 - $46.05

Job Summary:

Coordinates the conduct of clinical research protocols/projects with an emphasis on the screening, enrolling, and monitoring of patient candidates/participants.

Major Responsibilities:

• Performs remote clinical and administrative coordination of clinical trials, investigator-initiated research protocols/projects, and biospecimen collection studies, as applicable. Provides guidance to investigators, clinical staff, and research team members, primarily through virtual communication platforms.

• Coordinates assigned research studies in collaboration with other team members and key stakeholders, with a strong emphasis on participant recruitment, screening, enrollment, and retention, as well as data coordination and regulatory oversight.

• Responsibilities include study start-up, IRB submissions, recruitment strategy development and implementation, screening and enrollment of research participants, and development of mechanisms to maximize subject adherence to research protocols in a remote environment.

• Leads data coordination activities, including maintenance of source documentation, accurate and timely data collection and entry (e.g., case report forms in EDC systems), data quality assurance, query resolution, and preparation for monitoring, audits, and study close-out. Ensures compliance with regulatory requirements and study protocols in all data-related processes.

• Key research areas include coordination of studies such as:

• Menopause-Related Insomnia Treatments: A comparative effectiveness study evaluating digital cognitive behavioral therapy for insomnia (dCBT-I), trazodone, and dual orexin receptor antagonists for menopause-related insomnia symptoms, with a focus on safety and clinical outcomes.
• Implementation of a Behavioral Sleep Intervention in Perinatal Populations: A Phase 2 implementation study in which direct care workers deliver a behavioral sleep intervention to perinatal women with sleep disturbances. Responsibilities include coordinating recruitment of direct care workers and participants, tracking training completion and enrollment metrics (reach), and supporting evaluation of effectiveness, adoption, implementation, and maintenance outcomes. This includes managing both quantitative and qualitative data such as feasibility, acceptability, sleep knowledge change, insomnia severity (ISI), app engagement metrics, and participant and provider experiences. The study aims to optimize a scalable, accessible intervention for high-risk populations, including individuals with low socioeconomic status, rural families, and military populations.
• Other projects under review include a study of Lactation Interventions in Preterm Birth and a study of Circadian Rhythms and Mental Health that is focused on circadian rhythm dysregulation and repetitive negative thinking (RNT) in depression and anxiety, including the use of a behavioral chronotherapy probe to evaluate causal effects.

• Plans, develops, and implements recruitment and outreach strategies, including digital and community-based approaches, to meet enrollment targets across studies. Maintains regular communication with participants to support engagement, adherence, and retention.

  Plans and delivers virtual educational sessions to disseminate protocol/project information to research staff and collaborators. Reviews protocol amendments, updates workflows, and ensures alignment across remote teams.

  Ensures that laboratory and biospecimen requirements are met when applicable, including coordination of remote or site-based specimen collection, processing, and shipment.

  Coaches and mentors research team members and contributes to training initiatives, including onboarding and ongoing education.

  Maintains competency in research systems and tools, including Electronic Data Capture (EDC) platforms, Electronic Medical Records (EMR), and remote collaboration tools. Participates in meetings, educational programs, and research-related committees as assigned.

Education Required:

• Bachelor's Degree in Biology, or
• Bachelor's Degree in Health Science, or
• Bachelor's Degree (or equivalent knowledge) in Nursing or related field.

Experience Required:

• Typically requires 2 years of experience in Research.

Knowledge, Skills & Abilities Required:

• Knowledge of Good Clinical Practices, International Conference of Harmonization, FDA Guidance documents, Department of Health and Human Services regulations, standard operating procedures.
• Ability to successfully conduct and manage a research study.
• Ability to mentor team members and to prepare training plans.
• Excellent verbal and written communication skills, organizational and time management skills with ability to work under pressure and meet deadlines. Ability to problem solve and work independently with a high degree of accuracy and attention to detail.
• Must be able to establish a good rapport with patients, investigators and sponsors.
• Competency in using Electronic Medical Record (EMR), Microsoft Office Suite, and other computerized programs

Physical Requirements and Working Conditions:

• Must be able to sit, stand, walk, lift, squat, bend, reach above shoulders and twist throughout shift.
• Must have functional sight and hearing.
• Ability to function in a latex environment.
• Exposed to a normal office environment.
• Operates all equipment necessary to perform the job.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.

Coordinates the conduct of clinical research protocols/projects with an emphasis on the screening, enrolling, and monitoring of patient candidates/participants.