Resecptionist/ Executive Assistant

Job Overview
We are seeking a dynamic and highly organized Receptionist/Executive Assistant to join our team! This vital role combines front desk responsibilities with executive support tasks, ensuring smooth daily operations and seamless communication within the organization. The ideal candidate will be proactive, detail-oriented, and possess excellent interpersonal skills to create a welcoming environment for visitors and clients while providing top-tier administrative assistance to leadership. This paid position offers an exciting opportunity to develop a diverse skill set in a fast-paced, professional setting.

Responsibilities

• Greet visitors, manage multi-line phone systems, and handle all front desk duties with professionalism and warmth
• Manage calendar schedules using Microsoft Outlook Calendar and Google Workspace, coordinating appointments, meetings, and events efficiently
• Provide executive administrative support including email management, transcription, proofreading, and document preparation using Microsoft Office and other office tools
• Organize and maintain filing systems, data entry records, and office supplies to ensure operational efficiency
• Assist with event planning and project coordination for company functions or special initiatives
• Handle bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks data entry
• Support office management activities including office supply procurement, maintenance requests, and ensuring a tidy work environment

Experience

• Proven experience in administrative roles such as office assistant, personal assistant, or front desk receptionist with a strong background in clerical duties
• Demonstrated ability to manage calendars effectively using Microsoft Outlook Calendar or Google Workspace
• Experience with bookkeeping software like QuickBooks and familiarity with basic bookkeeping practices
• Skilled in event planning, project coordination, and managing multiple priorities simultaneously
• Excellent typing speed combined with strong organizational skills and attention to detail
• Proficient in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and data entry systems
• Exceptional phone etiquette skills with experience handling multi-line phone systems and providing outstanding customer service
• Knowledge of transcription, proofreading, filing systems, and document management processes
• Previous office experience supporting executives or teams in a fast-paced environment is highly desirable

Join us to be part of a vibrant team dedicated to excellence! This role offers the chance to grow your administrative expertise while contributing to the smooth functioning of our organization. We value proactive individuals who thrive on organization, communication, and delivering exceptional support every day.

Pay: $20.00 - $23.00 per hour

Benefits:

• Health insurance

Work Location: In person