Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to handle a variety of clerical tasks while creating a welcoming environment for clients and visitors. This paid position offers an exciting opportunity to develop your office management skills and contribute to a professional, fast-paced setting.

Duties

• Greet visitors and clients warmly, providing outstanding customer service and ensuring a positive first impression
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and deliveries with accuracy and timeliness
• Maintain organized filing systems, perform data entry, and ensure all records are up-to-date using office software such as Microsoft Office and Google Workspace
• Assist with calendar management, scheduling appointments, meetings, and coordinating events for staff or executives
• Support office management tasks such as ordering supplies, managing inventories, and overseeing general administrative functions
• Perform clerical duties including proofreading documents, managing invoices or bookkeeping software, and supporting bookkeeping activities
• Provide administrative support as needed to team members or departments, including personal assistant tasks or special projects

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
• Experience with multi-line phone systems and phone etiquette in a professional setting
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Previous experience in reception roles such as medical or dental receptionist is a plus
• Knowledge of QuickBooks or bookkeeping software is preferred for handling financial transactions accurately
• Excellent time management skills with the ability to prioritize tasks efficiently
• Strong customer service orientation with the ability to handle inquiries politely and professionally
• Clerical experience including filing, proofreading, calendar management, and data entry is essential
• Ability to work independently while supporting team objectives in a fast-paced environment

Join us in creating a welcoming atmosphere while providing essential administrative support! This role offers valuable experience in office management combined with opportunities for professional growth. We are committed to fostering an inclusive environment where your skills can shine!

Pay: $15.00 - $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Employee discount

Work Location: In person