SAAS Academic Advisor/Academic Coordinator

Job Description

Washington Athletics has an outstanding opportunity for an Academic Advisor to join their team.

Washington Athletics aims to inspire champions in competition and in the classroom. We exist to enrich the lives of students to positively impact our community and world for generations to come. Operating with the four core values of growth mindset, committed service, humility and grit, the Huskies choose to lead by example. All Husky Athletics staff make an IMPACT by committing to creating a purpose driven culture that impacts students and our greater community. We engage in GROWTH through dynamic conversations, embracing creativity, and recognizing that every challenge represents an opportunity to learn. We are a COMMUNITY who strive to create experiences for our stakeholders every single day. At our core is the belief that INCLUSION means creating spaces and places that reflect equity, advocacy and belonging for all.

With over 650 student-athletes participating in UW's 22 sports programs, the department of Intercollegiate Athletics is committed to providing student-athletes with the ability to compete for national and conference championships while working toward a degree from one of the world's leading public research universities.

The Academic Advisor reports to the Director of Advising and Administration. In conjunction with members of the Student-Athlete Academic Services staff, the Academic Advisor will provide academic advising, academic coordination, and learning/skill-building strategies for student-athletes on assigned teams. Specifically, the advisor will assist with all aspects of course registration, major declaration, degree and graduation planning, and career exploration and development. Additionally, the advisor will guide student-athletes in becoming active and independent learners to help them achieve their academic goals at the University of Washington.

The Academic Advisor works with routine and specially admitted freshmen, as well as students requiring more active support within the student-athlete population. They will develop individualized learning plans and track and monitor academic progress. Advisors work closely with departmental advisors to ensure timely degree progress and graduation for each assigned student-athlete. The successful candidate will also be responsible for assisting with NCAA continuing eligibility reporting and documentation on a quarterly basis. Furthermore, the advisor will support events and programs in the student-athlete development area and serve as a liaison with departments and units across campus.

RESPONSIBILITIES

Academic Advising :

• Conduct one-on-one registration appointments with assigned student-athletes, quarterly. Develop, coordinate, and implement individualized academic support plans for assigned student-athletes. After consultation with the student-athlete and coaches, advisors take the lead on program development in collaboration with the assigned learning specialist. Conduct academic team meetings and coaches’ educational meetings. Consult with student-athletes as issues arise during the quarter and devise action plans. Refer to appropriate campus and community resources as needed including academic, compliance, and mental health support.
• Keep abreast of all the University’s undergraduate programs and support services including major requirements. Educate students on grading options, satisfactory/non-satisfactory, dropping courses, and other academic policies/procedures. Help student-athletes track graduation requirements and plan classes for timely graduation. Track graduation plans and statistics by sport and communicate with coaching staffs.
• Work closely with campus departments, Undergraduate Academic Affairs, Office of the Registrar, Admissions Office and other student affairs units to provide resources and information to students and staff. Present academic informational sessions and programs as needed.

Academic Coordination/Learning Resources :

• Assign and monitor content and tutoring for the assigned student-athlete population.
• Develop coping strategies to empower students to succeed academically at the collegiate level. Prepare and present curricula that strengthen note-taking, reading, test-taking, and time-management skills during scheduled weekly student appointments and during office hours with assigned student caseload.
• Facilitate and maintain relationships between UW faculty and the Department of Intercollegiate Athletics to collect information on class preparation, test performance, and student conduct. Prepare regular reports and recommendations to coaches and other Intercollegiate Athletics staff regarding student progress.
• Coordinate exams to be proctored for students during team travel as needed and travel, if necessary, to assist in academic endeavors.
• Coordinate study hall for assigned students/teams.

Eligibility :

• Manage and execute departmental reports to support academic operations and compliance. Key reporting duties include grade reports, registration hold audits, grade satisfaction analyses, course enrollment repeat tracking, and other essential administrative reports as identified by departmental leadership. The role requires strong attention to detail, data accuracy, and timely dissemination of information to relevant stakeholders.

Recruiting :

• Assist coaches with academic information for the recruitment of student-athletes. Meet with recruits, parents, and guests to answer academic related questions and explain academic support services that are provided by SAAS. Attend recruiting events on an as-needed basis.

Student-Athlete Development :

• Assist students with the application process for Graduate/Professional School. Contribute to Student-Athlete Development programs and events within the SAAS unit. Assist with special programs such as the LEAP summer program and Orientation programs.

Other duties as assigned by the Associate Athletic Director for Academic Excellence and the Director of Advising and Administration.

Compliance with the rules and regulations of the University, the NCAA, the Conference, the State of Washington and any other governing body is of paramount importance to the University. The overall responsibility of this position is for the successful operation of the program in full compliance with all such rules and regulations. As a condition of employment, the Employee shall be required to participate in rules education programs offered by the Department of Intercollegiate Athletics.

MINIMUM REQUIREMENTS

• Bachelor’s degree required in Education, Sports Administration/Management, Communication, English, or related field.
• A minimum of two years’ experience working in academic advising, academic coordination, learning resources, tutoring, education, or student development/student services required.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Additional Requirements:

• Experience and working knowledge of NCAA continuing eligibility, rules, policies, procedures, and regulations. Working knowledge of collegiate athletics and student-athlete demands. Demonstrated commitment to the values of excellence, integrity, and student development.
• Ability to multi-task numerous projects and duties simultaneously and with little direct supervision. Strong organizational and time-management skills and the ability to work under pressure. Attention to detail and ability to complete projects and duties efficiently and effectively.
• Demonstrated ability to exercise sound judgment and handle sensitive and confidential information with discretion and according to FERPA guidelines. The ability to effectively counsel and advise students with professional, academic, and/or personal questions and concerns.
• Outstanding communication skills, both oral and written, including skill in writing memos/reports. Ability to interact with individuals of various social, cultural, economic, and educational backgrounds.
• Proven ability to establish working relationships and interact collaboratively and effectively with other staff, student-athletes, faculty, coaches, administrators, and the University of Washington community. Ability to work collaboratively in situations that may be time sensitive or otherwise highly pressured, with a variety of individuals including students, coaches, academic personnel, faculty and staff. Outstanding listening, analytical, and problem-solving skills in work with academic staff and students. Ability to work independently and produce results with minimal supervision.
• Some travel as well as evening and weekend hours required.

DESIRED REQUIREMENTS

• Master’s degree. More than two years’ experience working in Intercollegiate Athletics in either operations, student support services, or an administrative role.
• Conference and/or University of Washington Athletics continuing eligibility rules, policies, and procedures highly desirable. Strong preference given to those candidates who have experience in academic advising, academic coordination, and/or skill-building with student-athletes at the Division I level.

Compensation, Benefits and Position Details

Pay Range Minimum:

$70,800.00 annual

Pay Range Maximum:

$72,000.00 annual

Other Compensation:

- Taxable benefits include tickets to UW Intercollegiate home competitions. - Non-local candidates may be eligible for a moving allowance.

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .