Safety Administrative Assistant

Description

Safety Administrative Assistant

Job Type: Full-Time +, Non-Exempt

Job Description: The Safety Administrative Assistant position is to provide general clerical, scheduling, and organizational support to the ULCS Safety department.

Pay:

• Competitive/Hourly – Discussed During Interview Process

Benefits:

• Health/Dental/Vision Insurance
• Short/Long Term Disability
• Matching 401(k) Plan
• Paid Holidays and Vacation
• Employee Payroll Deduction Program

Essential Functions & Responsibilities:

• Support the Safety department with data entry, file system maintenance, meeting coordination, calendar management, and other administrative tasks.
• Understand and assist with the implementation of the Safety department’s systems and policies.
• Work collaboratively and effectively with Safety department team members, all levels of management and staff, as well as outside clients.
• Maintain and organize safety logs, near-miss reports, incident reports, and OSHA records.
• Track employee training requirements, schedule safety audits, and update safety manuals.
• Process worker compensation claims, manage third-party compliance websites and schedule meetings.
• Assist Safety Supervisor with incident investigations and documentation entry.
• Act as a point of contact for health and safety queries via phone/email and assist in distributing safety materials.
• Assist with planning safety department events.
• Coordinate travel arrangements for safety department.
• Performs other duties as assigned.

Minimum Qualifications:

• Must be 18 years of age or older.
• Proficiency in Microsoft Word, Outlook, PowerPoint and Excel.
• Familiarity with OSHA standards and safety regulations is highly desirable.
• Able to communicate effectively with others.
• Can write, read and comprehend written and verbal job instructions/information.
• Able to multi-task and produce in a high paced team-oriented environment.
• Must have strong interpersonal and customer service skills.
• Organized, detail oriented and follows-through.

Education & Experience

• 1 – 3 years of experience in an administrative or safety-related role.
• High School Diploma or GED equivalent required.

Pre-Screen

• Upon offer, employees may be required to complete and pass a pre-employment drug screen, background and/or MVR check.

License & Certifications:

• Driver's License Required.

Individuals with a disability who desire reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to E-Verify all newly hired employees.

Benefits
We offer a competitive range of benefits to support our employees’ health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

An Equal Opportunity Employer.

Please note:

• All job offers are subject to pre-employment drug screening and a background check.
• Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position.

Notice to Agencies: We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.