Sales & Admin Coordinator

Key Responsibilities: Sales Support & Coordination

• Coordinate with the sales team to gather and track client requirements.
• Prepare quotations, proposals, and follow-up with clients as needed.
• Ensure timely submission of offers, tender documents, and order confirmations.
• Maintain and update customer databases, price lists, and sales records.
• Negotiating and convincing skills.

Administrative Duties

• Raise sales invoices and delivery notes in coordination with the accounts department.
• Assist in tracking payment status and coordinating collection follow-ups.
• Handle documentation related to contracts, LPOs, and project handovers.
• Organize and maintain files—digital and physical—related to sales and customer accounts.

Team & Client Coordination

• Liaise with internal teams (technical, logistics, accounts) to ensure customer requirements are fulfilled.
• Act as a point of contact between customers and internal departments.
• Schedule and coordinate meetings, demos, and follow-ups with clients.

IT/Industry-Specific Support

• Understand basic technical specifications of biometric and IT products.
• Coordinate with suppliers and partners for product availability and pricing.
• Support sales with product documentation, datasheets, and application details.

Requirements:

• Bachelor’s degree in Business Administration, IT, or related field.
• 2–4 years of experience in sales coordination or admin roles, preferably in the IT or tech industry.
• Familiarity with biometric systems, software licensing, or hardware sales is a plus.
• Proficient in MS Office (Excel, Word, Outlook); ERP or invoicing systems is an advantage.
• Strong organizational, communication, and multitasking skills.
• Detail-oriented, proactive, and team-focused.
• Ability to work under pressure and meet deadlines.

Job Type: Full-time

Pay: AED2,500.00 - AED3,000.00 per month

Application Question(s):

• Nationality (Preferably PH)

Experience:

• IT Industry: 2 years (Required)

Language:

• English (Required)