Sales Administrative Assistant

Job Title: Sales Administrative Assistant

Job Summary:
We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support, managing office tasks, and ensuring the smooth operation of our office.

Duties:
Close Tickets

· Ensure invoices are closed within 48 hours. If not closed within that timeframe, follow up with salesmen to gather additional required information to close tickets.

· Gain an understanding of billing requirements for top customers.

o Put together a fleet profile book with each customer’s requirements.

· Learn the requirements for processing national account delivery receipts (Goodyear, Michelin, etc.). Get an understanding of what is needed to close a national account delivery receipt and ensure that proper codes are being used.

· Use online portals to gather POs for fleet management companies: Auto Integrate website for processing Element, Enterprise, Donlen, Lease plan, MK and other vendors on that website, ARI/Holman (Automotive rentals), Arriba etc.

· Close Michelin and Goodyear calls using the Fleet HQ and Michelin Oncall systems.

· Rejects/Chargebacks: If a DR is returned to us for any reason, investigate immediately and resubmit payment.

· Process Government support tickets (GS Forms), using Michelinb2b and Goodyear tire HQ.3

Daily Register

· Fill out end of day reports for accounting, balance tender accounts, verify cash on hand is accurate.

· Schedule bank deposit.

· Review Invoice register to ensure all invoices from prior day are filed with support documents for that day. File for future access.

Misc. Duties

· Assist Dispatch with building tickets for road calls.

· Assist Accounts payable with Docuware uploads when necessary.

· Assist Accounts receivable with collections when necessary.

· Assistant manager with receiving inventory to stock.

This position offers the opportunity to work in a dynamic environment where your skills will be valued. If you are a proactive individual with a passion for administrative work, we encourage you to apply.

Job Type: Part-time

Pay: $18.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person