Sales Administrative Assistant

Location: Hialeah Gardens, FL

Department: Sales Administration

About All Florida Paper

All Florida Paper is a leading privately held distributor in the United States, which supplies over 8,000 products throughout 25 countries and across 10 key market sectors, including education, healthcare, and foodservice, lodging, supermarkets, janitorial/sanitation, export, and redistribution. By far, our most valuable asset is our employees, which is why for over 30 years they have been the primary focus of our resources.

Position Summary

All Florida Paper is seeking a Sales Administrative Assistant to support our Sales Department with day-to-day administrative tasks and coordination. This role focuses on assisting the sales team with order entry, basic customer support, and internal communication between departments.

This is an entry-level support role ideal for someone who is organized, detail-oriented, and comfortable working in a fast-paced office environment.

Key Responsibilities

• Assist the Sales Team with order entry and order updates
• Provide administrative support to sales representatives
• Help track customer orders and update internal records
• Communicate with the warehouse and logistics teams regarding order status
• Maintain organized files and documentation
• Assist with preparing reports and sales documentation
• Support general office tasks as needed

Qualifications

• Bilingual (English & Spanish) required
• 1-2 years of experience in administrative support, customer service, sales support, or order coordination preferred
• Strong organizational and communication skills
• Proficient in Microsoft Office (Excel, Outlook)
• Positive attitude and willingness to learn

We have excellent benefits, which include:

• Medical, Dental, and Vision insurance partially sponsored by the company.
• Company-sponsored Life Insurance and Short-term disability coverage.
• Company-sponsored employee events.
• 401K plan with company matching.
• Paid Holidays.
• PTO and Vacation.