Sales Administrative Assistant

<Job Summary>
This role is responsible for supporting the sales department through administrative coordination and client follow-up. This is not a sales position. The primary focus is to ensure all administrative processes related to sales run smoothly, including tracking potential clients, supporting introductory services, and managing internal systems and communications

<Duties>

• Provide consistent follow-up with potential clients (leads) to support the sales process
• Track and manage clients who have purchased introductory services, ensuring proper follow-through
• Maintain accurate and up-to-date records in CRM systems and databases
• Coordinate and manage Zoom seminars, including scheduling, tracking attendance, and follow-up communication
• Support the sales team with reports, tracking metrics, and administrative organization
• Ensure all sales-related administrative processes are handled in an organized efficient, and systematic manner
• Maintain clear and professional communication with clients and internal team members
• Maintain organized filing systems and perform data entry tasks using Microsoft Office and Google Workspace tools
• Assist with calendar management and scheduling appointments for sales staff and executives
• Provide exceptional customer service by responding promptly to client inquiries via phone or email
• Proofread and review documents for accuracy before distribution, ensuring high-quality communication
• Coordinate with personal assistants or other administrative staff to ensure seamless workflow across departments
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting
• Attention to detail for proofreading documents and maintaining accurate records
• Strong time management skills to prioritize tasks effectively throughout the workday
• Previous office management or personal assistant experience is advantageous but not required.

Key Skills:

Organization and planning
Systematic thinking
Attention to detail
Follow-up and persistence
Technical/computer proficiency
Effective communication

Pay: $18.00 - $20.00 per hour

Benefits:

• Health insurance
• Life insurance
• Vision insurance

Work Location: In person