Sales / Project Coordinator

Required Skills & Qualifications

· Experience: 2–4 years in sales coordination, project administration, or a similar office-based support role.

· Tech Savvy: Proficiency in CRM software (Salesforce, HubSpot) and Project Management tools. Advanced skills in Microsoft Excel (pivot tables, data analysis) are usually essential.

· Communication: Exceptional verbal and written communication skills (critical for handling "defensive" internal emails or firm client requests).

· Organization: The ability to juggle multiple project timelines without letting administrative details slip through the cracks.

Education: A bachelor’s degree/diploma in Engineering /Business Administration, Marketing, or a related field is preferred

Performance Indicators (KPIs)

· Accuracy Rate: Minimal errors in sales documentation and order processing.

· Response Time: Speed of responding to internal and external project queries.

· Project On-time Rate: Percentage of sales projects that transition to the execution phase without delays.

Key Responsibilities1. Sales & Documentation Support

· Quote Preparation: Assist the sales team in generating accurate quotes, proposals, and tender documents.

· Order Processing: Review and process incoming orders, ensuring they align with the agreed terms and company "jurisdiction."

· Contract Management: Maintain organized records of contracts, insurance certificates, and compliance documents.

2. Project Coordination

· Inter-departmental Liaison: Act as the "glue" between Sales, Finance, and the Project/Technical teams to ensure everyone has the info they need.

· Timeline Tracking: Monitor project milestones to ensure deadlines are met and proactively flag potential delays.

· Resource Management: Coordinate the delivery of materials or services required for specific projects.

3. Client & Office Management

· Client Liaison: Respond to client inquiries regarding order status, shipping dates, and technical documentation.

· Meeting Coordination: Schedule project kick-off meetings, site visits, and sales presentations.

Reporting: Prepare weekly or monthly reports on sales performance and project status for senior management.

Valid QID ( Transferable )

Location: Doha, Qatar

Job Type: Full-time