Sales/Purchase Assistant

We are seeking a proactive and detail-oriented Sales/Purchase Assistant to support our sales and procurement operations. The ideal candidate will be responsible for tracking all customer inquiries, preparing quotations, coordinating with internal teams, and ensuring smooth order fulfilment from quotation to delivery. This role requires strong communication skills, multitasking ability, and proficiency in Tally and Excel.

Key Responsibilities:

Sales Coordination:

• Track and manage all customer inquiries received via phone, email, and WhatsApp.
• Prepare and send quotations using Tally and Excel as per customer requirements.
• Email quotations, invoices, and related documents to customers promptly.
• Coordinate with the outdoor sales team to resolve queries and share relevant customer information.
• Generate Delivery Orders (DO) and Invoices in Tally.
• Arrange and coordinate deliveries, ensuring timely dispatch.
• Liaise with drivers for any queries regarding delivery addresses, routes, or documentation.

Purchase Coordination:

• Communicate with the local purchase team to procure missing items or components required for orders.
• Ensure accurate and timely follow-up with suppliers or vendors as needed.

Internal Coordination:

• Work closely with the packing team to clarify order specifications and resolve any discrepancies.
• Ensure all teams involved have the necessary information to complete their tasks effectively.

Requirements:

• Proven experience in a similar sales/purchase coordination role.
• Proficiency in Tally and Microsoft Excel.
• Strong verbal and written communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• Attention to detail and a customer-focused approach.
• Good organizational and time management skills.

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Commerce, or a related field.
• Experience in logistics or supply chain coordination is a plus.

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month