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admin assistant

Blue Ocean Corporation

<div>
 
 About Us
 
 
 
 Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors. Our commitment to quality, innovation, and client satisfaction has propelled us to the forefront of the Consulting, Training and Conferences landscapes.
 
 
 From our humble beginnings to our present status as a global market leader, we take pride in our global footprint, and the transformative impact we have had on industries.
 
 
 With over 25+ years of excellence in accelerating careers and transforming organizations, we are a trusted partner for our B2B and B2C clients.
 
 
 
 Job Description
 
 
 
 The Office Administrator provides administrative support to ensure smooth daily operations within the organization. This role streamlines processes, manages information flow, and supports team members across departments to enhance overall office efficiency.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Greet customers and guests professionally upon arrival.
 </li>
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 Answer calls, handle course inquiries, and assist walk-in customers.
 </li>
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 Manage courier requests and certificate collections.
 </li>
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 Provide administrative support to management.
 </li>
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 Organize and coordinate meetings and events.
 </li>
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 Maintain detailed internal databases and customer filing systems.
 </li>
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 Liaise with internal and external units for administrative tasks.
 </li>
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 Arrange training sessions and schedule events.
 </li>
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 Execute all administrative processes in line with company standards and policies.
 </li>
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 Perform clerical tasks as needed.
 </li>
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 Monitor and maintain office supplies and equipment inventory.
 </li>
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 Assist other departments with document preparation, data analysis, and project coordination.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any relevant field.
 </li>
 <li>
 Minimum 2 years of experience in an administrative or secretarial role.
 </li>
 <li>
 Strong proficiency in MS Office suite.
 </li>
 <li>
 Ability to thrive in a fast-paced environment.
 
 
 </li>
 </ul>
 Functional Competencies
 
 
 <ul>
 <li>
 Organizational Skills: Prioritize tasks, manage time effectively, and maintain organized records.
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 Communication: Excellent verbal/written skills with active listening to address concerns clearly.
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 Customer Service: Deliver prompt, professional support with a friendly demeanor.
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 Resource Management: Track supplies, procure materials, and ensure equipment maintenance.
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 Technology Proficiency: Use LMS, databases, and office software; troubleshoot basic issues.
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 Adaptability: Handle changing priorities and unexpected challenges flexibly.
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 Problem-Solving: Identify issues, make decisions, and improve processes.
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 Compliance: Adhere to safety, legal, and industry standards.
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 Cross-Functional Collaboration: Work effectively across teams to support organizational goals.
 
 
 </li>
 </ul>
 Behavioral Competencies
 
 
 <ul>
 <li>
 Service: Delight customers consistently.
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 Passion: Bring energy to every task.
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 Integrity: Build trust through honesty.
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 Respect: Treat all equally, regardless of title.
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 Innovation: Create value for customers.
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 Teamwork: Unite for shared success.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Health Insurance
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 Annual Ticket to home country
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 <li>
 Employment Visa
 
 
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 </ul>
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</div>

Admin Assistant

ALDAR

<div>
 
 
 JOB PURPOSE
 
 
 
 To provide comprehensive administrative, financial, and operational support to the Legal Department, particularly in relation to Local Law Firm Panel matters, litigations, and case management, ensuring effective coordination, strong document and financial management practices, and the timely execution of departmental and legal processes.
 
 
 
 
 
 
 ROLES AND RESPONSIBILITIES
 
 
 
 
 
 
 LOCAL LAW FIRM PANEL MATTERS/ LITIGATION/CASES
 
 
 
 
 <ol>
 <li>
 
 Financial Administration &amp; Budget Management
 
 </li>
 </ol>
 
 &bull; Process invoices for the Legal Department, including raising Purchase Requisitions, securing Purchase Orders, and submitting invoices to Finance for settlement.
 
 
 &bull; Maintain accurate records and copies of invoices and receipts for all local law-firm panel matters. &bull; Prepare and submit credit card reports/statements to Finance for litigation, arbitration, and dispute-related expenditures.
 
 
 &bull; Track, monitor, and report year-to-date budget expenditures for all legal functions.
 
 
 &bull; Prepare and submit monthly, quarterly, and annual accruals to all relevant Finance units.
 
 
 
 2. Procurement &amp; Tender Process Support
 
 
 
 &bull; Maintain an updated registry of all Requests for Proposals (RFPs), Tenders, Single Source Forms, Legal Award Recommendation Report / Legal Appointment Form, and Appointment Recommendation Reports issued by the Legal Department, including supporting documents such as proposals, evaluations, award documentation, TCRFs, and budgets.
 
 
 &bull; Assist Legal Counsel in preparing and submitting the complete Tender Suite (TCRF, RFP, evaluation reports, award recommendations, etc.) to the Procurement Department.
 
 
 
 3. Legal Operations &amp; Document Control.
 
 
 
 &bull; Assign reference numbers and coordinate workflows for letters, agreements, NDAs, POAs, contracts, and other legal instruments.
 
 
 &bull; Manage and maintain departmental tracking tools including the Invoice Tracker, Litigation Tracker, RFP Tracker, Trademark Tracker and other registries.
 
 
 &bull; Facilitate the receipt and delivery of cheques to relevant internal teams or external parties.
 
 
 &bull; Monitor and manage inquiries received through the Legal Helpdesk mailbox
 
 
 
 
 
 
 YoE / QUALIFICATIONS / SKILLS
 
 
 
 
 
 
 
 RELATED YEAR OF EXPERIENCE
 
 
 
 Min of: 5+ years of experience, with at least 5 years in Administration/ management, or similar experience in a medium sized company
 
 
 
 
 
 
 FIELD OF EXPERIENCE
 
 
 
 &bull; Real Estate / Private sector
 
 
 
 TECHNICAL AND INTERPERSONAL SKILLS
 
 
 
 &bull; Demonstrated skills in building and maintaining strong relationships with internal and external stakeholders
 
 
 &bull; Fluent in English, written and spoken, and good communication and interpersonal skills
 
 
 &bull; High attention to detail, accuracy, and confidentiality
 
 
 &bull; Great understanding of policies, procedures &amp; work methods
 
 
 &bull; Proficiency in MS Office applications and enterprise systems
 
 
 &bull; Excellent organizational and multitasking skills
 
 
 &bull; Ability to coordinate with cross-functional teams and work under pressure.
 
 
 
 QUALIFICATION
 
 
 
 &bull; 2-year college diploma or equivalent is required
 
 
 &bull; Prior experience supporting legal, compliance, or finance teams is an advantage
 
</div>

Admin Assistant- Temporary Position

Cloud 9 Pet Hotel & Care

Full job descriptionThe HR Assistant supports day-to-day HR operations while managing accurate and timely payroll processing. This role involves maintaining employee records,ensuring statutory compliance, and handling payroll administration with high attention to detail and confidentiality.Key Responsibilities:HR Assistant Responsibilities:<ul><li>Maintain and update employee records and HR databases.</li><li>Manage attendance and leave records.</li><li>Assist in employee engagement activities.</li><li>Handle employee queries related to HR policies and procedures.</li><li>Support performance appraisal and training coordination.</li><li>Ensure compliance with company policies and labor regulations.</li></ul>Payroll Management Responsibilities:<ul><li>Process monthly payroll accurately and within deadlines.</li><li>Calculate salaries, overtime, bonuses, incentives, and deductions.</li><li>Maintain payroll records and generate payroll reports.</li><li>Coordinate with finance for salary disbursement.</li><li>Update payroll data for new hires, exits, salary revisions, and promotions.</li><li>Handle payroll-related queries and audits.</li><li>Maintain confidentiality of payroll and employee information</li></ul>Required Qualifications &amp; Skills:<ul><li>1-2 years of experience in HR operations and payroll management.</li><li>Knowledge of labor laws and statutory compliance.</li><li>Proficiency in MS Office and HRMS/payroll software.</li><li>Strong numerical and analytical skills.</li><li>High attention to detail and accuracy.</li><li>Good communication and interpersonal skills.</li><li>Ability to handle confidential information responsibly.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthExperience:<ul><li>HR Assistant : 1 year (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Admin & HR Assistant

Al Ameera printing press

HelloWe are urgently looking for nursery staff in Abu Dhabi for the following positions:*1-Montessori Teachers**2-Admin / Accounts Assistant**3-Nanny Support*If anyone is interested, please contact: +971 50 427 5334Job Type: Full-timePay: AED1,800.00 - AED2,200.00 per month

Montessori Teacher

Kids Academy

Admin Coordinator Preferable1. Admin coordinator experience in any educational sector2. Cold calls making &amp; Taking admissions in any educational sector3. Marketing activities follow-ups4. Parents and teachers Coordinator5. Students Counseling Experience in any schools or InstituteFemale onlyPreferable dependent visaJob Types: Full-time, Permanent, Contract Contract length: 6 monthsPay: From AED2,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Admin Coordinator

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, United Arab Emirates 
Industry: Hospital / Healthcare 
Salary: AED 5,500 &ndash; AED 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and detail-oriented Administrative Assistant in Abu Dhabi to support our hospital and healthcare operations. The ideal candidate will have experience in medical administration, office coordination, healthcare documentation, and front desk support.
This role is suitable for candidates searching for Administrative Assistant jobs in Abu Dhabi, Hospital Admin jobs UAE, Healthcare Office Assistant roles, or Medical Administrative positions.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide administrative support to hospital management and healthcare teams</li><li>
Manage daily office operations and coordinate departmental activities</li><li>
Handle medical records, documentation, filing, and data entry</li><li>
Assist with appointment scheduling and patient coordination</li><li>
Prepare reports, letters, and internal communications</li><li>
Maintain confidential healthcare information securely</li><li>
Support HR and finance departments when required</li><li>
Manage phone calls, emails, and front desk inquiries</li><li>
Ensure smooth workflow in hospital administrative processes</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>
Strong knowledge of Microsoft Office (Word, Excel, Outlook)</li><li>
Excellent organizational and communication skills</li><li>
Experience in medical documentation preferred</li><li>
Ability to work in a fast-paced hospital environment</li><li>
Immediate joiners preferred</li></ul></div>

Administrative Assistant

Tribe

<div><h3 class="jobSectionHeader">Who we are</h3>
This hotel has a real authentic feel of Arabia, luxurious, iconic and dominates the skyline.
Your role will report to the Director of Sales and be responsible for maintaining and developing business of rooms, outlets and C&amp;B facilities.<h3 class="jobSectionHeader">
Who we're looking for</h3>
3+ years of Hotel Corporate sales experience as a Manager or Assistant within a large HOTEL of 400 rooms + in the GCC - Essential
Degree in Business Admin / Marketing - Essential
Previous experience of attending trade shows and fairs - Essential
Experience with property showaround - Essential
Track record of developing business and adding new accounts ( Active networker) - Essential
Excellent networker / Social media savvy- Essential
Polished presenter with influence &amp; Organised- Essential
Driven, energetic and a completer / finisher - Essential<h3 class="jobSectionHeader"> 
What's being offered</h3>
Basic salary - 9500AED
Housing Allowance 3500AED or 1 bed furnished apartment
Transportation allowance - 1500 AED or Company provided transport
Mobile / Medical Insurance / Visa sponsorship - provided
Annual airine ticket
No educational support</div>

Sales Manager - Hotel - Abu Dhabi

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