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admin assistant

Blue Ocean Management Training

<div>
 
 The Office Administrator provides administrative support to ensure smooth daily operations within the organization. This role streamlines processes, manages information flow, and supports team members across departments to enhance overall office efficiency.
 
 
 Key Responsibilities
 
 <ul>
 <li>
 
 Greet customers and guests professionally upon arrival.
 
 
 </li>
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 Answer calls, handle course inquiries, and assist walk-in customers.
 
 
 </li>
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 Manage courier requests and certificate collections.
 
 
 </li>
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 Provide administrative support to management.
 
 
 </li>
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 Organize and coordinate meetings and events.
 
 
 </li>
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 Maintain detailed internal databases and customer filing systems.
 
 
 </li>
 <li>
 
 Liaise with internal and external units for administrative tasks.
 
 
 </li>
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 Arrange training sessions and schedule events.
 
 
 </li>
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 Execute all administrative processes in line with company standards and policies.
 
 
 </li>
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 Perform clerical tasks as needed.
 
 
 </li>
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 Monitor and maintain office supplies and equipment inventory.
 
 
 </li>
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 Assist other departments with document preparation, data analysis, and project coordination.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in any relevant field.
 
 
 </li>
 <li>
 
 Minimum
 
 2 years
 
 of experience in an administrative or secretarial role.
 
 
 </li>
 <li>
 
 Strong proficiency in MS Office suite.
 
 
 </li>
 <li>
 
 Ability to thrive in a fast-paced environment.
 
 
 </li>
 </ul>
 Functional Competencies
 
 <ul>
 <li>
 
 
 Organizational Skills
 
 : Prioritize tasks, manage time effectively, and maintain organized records.
 
 
 </li>
 <li>
 
 
 Communication
 
 : Excellent verbal/written skills with active listening to address concerns clearly.
 
 
 </li>
 <li>
 
 
 Customer Service
 
 : Deliver prompt, professional support with a friendly demeanor.
 
 
 </li>
 <li>
 
 
 Resource Management
 
 : Track supplies, procure materials, and ensure equipment maintenance.
 
 
 </li>
 <li>
 
 
 Technology Proficiency
 
 : Use LMS, databases, and office software; troubleshoot basic issues.
 
 
 </li>
 <li>
 
 
 Adaptability
 
 : Handle changing priorities and unexpected challenges flexibly.
 
 
 </li>
 <li>
 
 
 Problem-Solving
 
 : Identify issues, make decisions, and improve processes.
 
 
 </li>
 <li>
 
 
 Compliance
 
 : Adhere to safety, legal, and industry standards.
 
 
 </li>
 <li>
 
 
 Cross-Functional Collaboration
 
 : Work effectively across teams to support organizational goals.
 
 
 </li>
 </ul>
 Behavioral Competencies
 
 <ul>
 <li>
 
 
 Service
 
 : Delight customers consistently.
 
 
 </li>
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 Passion
 
 : Bring energy to every task.
 
 
 </li>
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 Integrity
 
 : Build trust through honesty.
 
 
 </li>
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 Respect
 
 : Treat all equally, regardless of title.
 
 
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 Innovation
 
 : Create value for customers.
 
 
 </li>
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 Teamwork
 
 : Unite for shared success.
 
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <ul>
 <li>
 
 Health Insurance
 
 
 </li>
 <li>
 
 Annual Ticket to home country
 
 
 </li>
 <li>
 
 Employment Visa
 
 
 </li>
 </ul>
</div>

Admin Assistant

ALDAR

<div>
 
 
 JOB PURPOSE
 
 
 
 To provide comprehensive administrative, financial, and operational support to the Legal Department, particularly in relation to Local Law Firm Panel matters, litigations, and case management, ensuring effective coordination, strong document and financial management practices, and the timely execution of departmental and legal processes.
 
 
 
 
 
 
 ROLES AND RESPONSIBILITIES
 
 
 
 
 
 
 LOCAL LAW FIRM PANEL MATTERS/ LITIGATION/CASES
 
 
 
 
 <ol>
 <li>
 
 Financial Administration &amp; Budget Management
 
 </li>
 </ol>
 
 &bull; Process invoices for the Legal Department, including raising Purchase Requisitions, securing Purchase Orders, and submitting invoices to Finance for settlement.
 
 
 &bull; Maintain accurate records and copies of invoices and receipts for all local law-firm panel matters. &bull; Prepare and submit credit card reports/statements to Finance for litigation, arbitration, and dispute-related expenditures.
 
 
 &bull; Track, monitor, and report year-to-date budget expenditures for all legal functions.
 
 
 &bull; Prepare and submit monthly, quarterly, and annual accruals to all relevant Finance units.
 
 
 
 2. Procurement &amp; Tender Process Support
 
 
 
 &bull; Maintain an updated registry of all Requests for Proposals (RFPs), Tenders, Single Source Forms, Legal Award Recommendation Report / Legal Appointment Form, and Appointment Recommendation Reports issued by the Legal Department, including supporting documents such as proposals, evaluations, award documentation, TCRFs, and budgets.
 
 
 &bull; Assist Legal Counsel in preparing and submitting the complete Tender Suite (TCRF, RFP, evaluation reports, award recommendations, etc.) to the Procurement Department.
 
 
 
 3. Legal Operations &amp; Document Control.
 
 
 
 &bull; Assign reference numbers and coordinate workflows for letters, agreements, NDAs, POAs, contracts, and other legal instruments.
 
 
 &bull; Manage and maintain departmental tracking tools including the Invoice Tracker, Litigation Tracker, RFP Tracker, Trademark Tracker and other registries.
 
 
 &bull; Facilitate the receipt and delivery of cheques to relevant internal teams or external parties.
 
 
 &bull; Monitor and manage inquiries received through the Legal Helpdesk mailbox
 
 
 
 
 
 
 YoE / QUALIFICATIONS / SKILLS
 
 
 
 
 
 
 
 RELATED YEAR OF EXPERIENCE
 
 
 
 Min of: 5+ years of experience, with at least 5 years in Administration/ management, or similar experience in a medium sized company
 
 
 
 
 
 
 FIELD OF EXPERIENCE
 
 
 
 &bull; Real Estate / Private sector
 
 
 
 TECHNICAL AND INTERPERSONAL SKILLS
 
 
 
 &bull; Demonstrated skills in building and maintaining strong relationships with internal and external stakeholders
 
 
 &bull; Fluent in English, written and spoken, and good communication and interpersonal skills
 
 
 &bull; High attention to detail, accuracy, and confidentiality
 
 
 &bull; Great understanding of policies, procedures &amp; work methods
 
 
 &bull; Proficiency in MS Office applications and enterprise systems
 
 
 &bull; Excellent organizational and multitasking skills
 
 
 &bull; Ability to coordinate with cross-functional teams and work under pressure.
 
 
 
 QUALIFICATION
 
 
 
 &bull; 2-year college diploma or equivalent is required
 
 
 &bull; Prior experience supporting legal, compliance, or finance teams is an advantage
 
</div>

Admin Assistant- Temporary Position

Kids Academy

Admin Coordinator Preferable1. Admin coordinator experience in any educational sector2. Cold calls making &amp; Taking admissions in any educational sector3. Marketing activities follow-ups4. Parents and teachers Coordinator5. Students Counseling Experience in any schools or InstituteFemale onlyPreferable dependent visaJob Types: Full-time, Permanent, Contract Contract length: 6 monthsPay: From AED2,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Admin Coordinator

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, United Arab Emirates 
Industry: Hospital / Healthcare 
Salary: AED 5,500 &ndash; AED 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and detail-oriented Administrative Assistant in Abu Dhabi to support our hospital and healthcare operations. The ideal candidate will have experience in medical administration, office coordination, healthcare documentation, and front desk support.
This role is suitable for candidates searching for Administrative Assistant jobs in Abu Dhabi, Hospital Admin jobs UAE, Healthcare Office Assistant roles, or Medical Administrative positions.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide administrative support to hospital management and healthcare teams</li><li>
Manage daily office operations and coordinate departmental activities</li><li>
Handle medical records, documentation, filing, and data entry</li><li>
Assist with appointment scheduling and patient coordination</li><li>
Prepare reports, letters, and internal communications</li><li>
Maintain confidential healthcare information securely</li><li>
Support HR and finance departments when required</li><li>
Manage phone calls, emails, and front desk inquiries</li><li>
Ensure smooth workflow in hospital administrative processes</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>
Strong knowledge of Microsoft Office (Word, Excel, Outlook)</li><li>
Excellent organizational and communication skills</li><li>
Experience in medical documentation preferred</li><li>
Ability to work in a fast-paced hospital environment</li><li>
Immediate joiners preferred</li></ul></div>

Administrative Assistant

Transguard Workforce Solutions

<div>
 
 
 Transguard Workforce Solutions
 
 is the UAE&rsquo;s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.
 
 
 We are currently recruiting an
 
 Senior Officer - Admin Operations (HR)
 
 for our client based in
 
 Abu Dhabi, UAE.
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 Responsible for providing comprehensive administrative and travel management support across the organization, ensuring efficient operations, accurate documentation, vendor coordination, and compliance with policies and service standards.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 1. Travel Management
 
 
 <ul>
 <li>
 Manage domestic and international travel bookings within approved budgets.
 </li>
 <li>
 Monitor and record travel expenditures and process requests within defined SLAs.
 </li>
 </ul>
 
 
 2. Administrative Operations
 
 
 <ul>
 <li>
 Oversee daily administrative activities and coordinate with outsourced service providers.
 </li>
 <li>
 Serve as the key contact for internal teams and external stakeholders requiring admin support.
 </li>
 <li>
 Manage office supplies, vendor services, and facility-related needs.
 </li>
 <li>
 Support annual budget preparation, forecasting, and monitoring Actual vs. Budget for admin expenses.
 </li>
 </ul>
 
 
 3. Document Management
 
 
 <ul>
 <li>
 Maintain updated and secure records related to admin and outsourced operations.
 </li>
 <li>
 Ensure effective filing systems to enable accurate and timely document retrieval.
 </li>
 </ul>
 
 
 4. Reporting &amp; Compliance
 
 
 <ul>
 <li>
 Prepare and submit periodic operational and administrative reports.
 </li>
 <li>
 Ensure adherence to policies and support audits with accurate documentation.
 </li>
 </ul>
 
 
 5. People Management
 
 
 <ul>
 <li>
 Supervise and guide subordinates to ensure efficient task execution.
 </li>
 <li>
 Provide on‑the‑job training and feedback to support employee development.
 </li>
 </ul>
 
 
 6. Other Duties
 
 
 <ul>
 <li>
 Perform any additional tasks assigned by Management as required by business needs.
 </li>
 </ul>
 
 
 
 
 
 Key Working Relationships
 
 
 <ul>
 <li>
 
 Internal:
 
 All employees (admin and travel support).
 </li>
 <li>
 
 External:
 
 Vendors, subcontractors, and travel service providers.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in a relevant field.
 </li>
 <li>
 4-6 years in administration, HR operations, or office support.
 </li>
 <li>
 
 UAE Experience
 
 with in the same function is
 
 Mandatory
 
 </li>
 <li>
 Full professional proficiency in English &amp; Hindi
 </li>
 </ul>
 
 
</div>

Senior Officer - Admin Operations (HR)

ADAMZ IT SOLUTIONS

Hiring Admin cum Digital Media Coordinator for IT(ELV) company.<ul><li>Min 3 years experience in UAE as Admin.</li><li>Knowledge in basic accounting and tally prime software.</li><li>Prior experience in IT field is a plus</li><li>Basic knowledge in Autocad.</li><li>Excellent organizational and multitasking abilities to work independently and managing office alone.</li><li>Must be familiar with handling Government and legal documents.</li><li>Ability to handle office administrative tasks such as scheduling meetings, managing office supplies, and coordinating with vendors.</li><li>Must handle stock and schedule daily work routine.</li><li>Flawless computer skills including MS Office and AI softwares like chatgpt</li><li>Ability to design ads and document templates, run ad campaigns, and handle social media marketing.</li><li>Excellent​ communication and interpersonal skills.</li><li>A valid UAE driving license is a plus.</li><li>Male candidates preferred.</li></ul>Job Location : Musaffah, Abu DhabiJob Type : Full-time, PermanentSalary : AED 2500-3000 per monthInterested candidates can whatsapp their CV to +971 52 652 1362.Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>What are the AI softwares that you are familiar with? </li></ul>Experience:<ul><li>IT field : 2 years (Preferred)</li><li>Admin: 3 years (Preferred)</li></ul>

Admin cum Digital Media Coordinator

Hiring Admin cum Accountant for IT(ELV) company.<ul><li>Min 5 years experience in UAE as Accountant and Admin.</li><li>Expertise in accounting and tally prime software.</li><li>Knowledge of VAT and other UAE accounting standards and regulations.</li><li>Must know payrole calculation.</li><li>Prior experience in IT field is a plus</li><li>Basic knowledge in Autocad.</li><li>Excellent organizational and multitasking abilities to work independently and managing office alone.</li><li>Must be familiar with handling Government and legal documents.</li><li>Ability to handle office administrative tasks such as scheduling meetings, managing office supplies, and coordinating with vendors.</li><li>Must handle stock and schedule daily work routine.</li><li>Excellent​ communication and interpersonal skills.</li><li>A valid UAE driving license is a plus.</li><li>Male candidates preferred.</li></ul>Job Location : Musaffah, Abu DhabiJob Type : Full-time, PermanentSalary : AED 2500-3000 per monthInterested candidates can whatsapp their CV to +971 52 652 1362.Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>IT field : 2 years (Preferred)</li><li>Accounting: 3 years (Preferred)</li></ul>

Accountant & Admin

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