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admin assistant

FIRE GATE SAFETY & SECURITY SYSETEMS L.L.C

We are seeking a proactive and detail-oriented Admin Assistant &ndash; PRO to support our administrative operations and public relations (PRO) activities. The ideal candidate will assist in managing office administration tasks and coordinating all government-related documentation and processes efficiently.Key Responsibilities:<ul><li>Assist in preparing, processing, and coordinating all documentation related to visa applications, renewals, cancellations, and other PRO-related activities.</li></ul><ul><li>Maintain and update records of employees&rsquo; visa and legal documents in a timely manner.</li></ul><ul><li>Liaise with government authorities (e.g., MOHRE, Immigration, Labour, Municipality, RTA, etc.) for various company requirements.</li></ul><ul><li>Support HR and Admin departments with day-to-day administrative duties such as filing, correspondence, and scheduling.</li></ul><ul><li>Track and renew company trade licenses, and other legal documents.&bull; Handle courier arrangements, office supply management, and other administrative tasks.</li></ul><ul><li>Assist in onboarding processes by ensuring all legal formalities and documentation are completed.&bull; Coordinate with internal departments to ensure smooth execution of administrative and PRO functions.</li></ul>Requirements:&middot; Bachelor&rsquo;s degree is mandatory.&middot; Minimum 1 year of hands-on PRO experience in the UAE.&middot; Strong knowledge of UAE immigration, labor, and visa policies and procedures.&middot; Proven experience in handling visa applications, renewals, cancellations, and related government processes.&middot; Excellent communication and coordination skills, both in English and Hindi.&middot; Ability to manage time effectively and prioritize tasks.&middot; Strong interpersonal skills with a customer-focused approach.&middot; Fluency in English is required; Arabic knowledge is an advantage.Job Types: Full-time, Permanent

Admin Assistant – PRO

Rich Route Home Maintenance Services

We are seeking a highly organized and technically skilled Maintenance Admin/Coordinator to support our day-to-day maintenance operations. This role is essential in ensuring efficient task scheduling, smooth communication between internal teams and clients, and accurate project planning. The ideal candidate will have a strong technical foundation in MEP/Interior designing and fitout work and the ability to manage both operational and administrative duties with precision.Key Responsibilities<ul><li>Coordinate the issuance and return of access keys for technicians to ensure timely and uninterrupted maintenance visits.</li><li>Review, update, and optimize daily maintenance schedules, prioritizing emergency requests and urgent follow-ups.</li><li>Monitor and respond to incoming requests from customer support, landlords, facility managers, and third-party contractors.</li><li>Track escalations and promptly notify the Maintenance Manager when higher-level intervention is required.</li><li>Provide clear shift handovers to ensure continuity of operations.</li><li>Maintain and update internal trackers, project files, preventive maintenance schedules, and quotation logs.</li><li>Update technician rosters daily based on workload and availability.</li><li>Record material usage submitted by technicians and update inventory logs for accurate cost tracking.</li><li>Schedule project teams for approved jobs and coordinate inspection visits with project supervisors.</li><li>Prepare accurate quotations based on inspection reports, material requirements, and labour estimation.</li></ul>Requirements<ul><li>Technical background in MEP (Mechanical, Electrical, Plumbing) or a related field is mandatory.</li><li>Strong technical ability to prepare quotations and understand inspection reports.</li><li>Ability to interpret inspection findings and convert them into workable project plans with timelines.</li><li>Knowledge of MEP systems, maintenance procedures, and field operations.</li><li>Strong communication, coordination, and administrative skills.</li><li>Proficiency in scheduling, planning, and multi-tasking in a fast-paced environment.</li></ul>Job Type: Full-timePay: AED3,000.00 per month

Admin Assistant

Compuage Computers LLC

Job description:VR Designers, UAE&rsquo;s one of the leading interior design and build experts specializing in contemporary commercial &amp; residential interior design, office design, office fit-out, office refurbishment, retail and hospitality interiors, and health care interiors creating world-class experiences for our eclectic clients in Dubai and throughout the UAE.We at VR Designers, established in Dubai in 2020, start to lead with our exceptional design and prompt services in a short span of time to reach one of the top spots in the interior design and fit-out segment in the UAE.We are looking for candidates for the position of Receptionist cum Admin Assistant with main tasks as belowReceptionist tasksGreeting, answer and transfer phone call as well as welcome guest in a professional manner;<ul><li>Check meeting rooms as well as the reception area;</li><li>Handle incoming and outgoing correspondence.</li></ul>Admin tasks<ul><li>Be in charge of the reception area: ensure the availability &amp; support of reception area;</li><li>Make admin payment on CMS and follow up the payment with FIN team and suppliers;</li><li>Work with suppliers for drinking water, toilet paper, refreshment, courier service, clean water, power, etc.;</li><li>Control office facilities: printer, photocopy, fax machine, air conditioner, etc; and other duties assigned from time to time by the management</li></ul>The more detail will be discussed at interviewRequirement<ul><li>Diploma/Degree qualification</li><li>Minimum 1 years related experience</li></ul>Job Location:Dubai Investment ParkJob Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Reception cum Admin Assistant

Media Land Group

<div>
 
 HR Admin Assistant (UAE-based)
 
 
 
 
 
 
 Reports to:
 
 Group HR Head (UAE/KSA/Egypt)
 
 
 
 Location:
 
 Dubai, UAE (Onsite)
 
 
 
 Industry Preference:
 
 Events / Construction
 
 
 
 Salary Range:
 
 AED 4,000 &ndash; 5,000
 
 
 
 Start Date:
 
 Immediate Joiner Preferred
 
 
 
 
 
 
 About Media Land Group
 
 
 
 
 
 
 
 MediaLand Group
 
 , established in 2004 and headquartered in
 
 Dubai, UAE
 
 , is a leading
 
 event and exhibition management company
 
 with a strong presence across the
 
 UAE, Saudi Arabia, and Egypt
 
 .
 
 
 
 
 
 We specialize in
 
 concept-to-completion event solutions
 
 , including large-scale exhibitions, corporate events, conferences, activations, and brand experiences. With in-house expertise across
 
 creative design, technical production, logistics, and project management
 
 , MediaLand delivers seamless and impactful experiences for both
 
 government and private sector clients
 
 across the GCC.
 
 
 
 
 
 Our success lies in transforming ideas into immersive real-world experiences that engage, inspire, and leave a lasting impression. We pride ourselves on
 
 precision, creativity, and reliability
 
 , offering our clients a full-service partnership that brings every vision to life &mdash; on time and on budget.
 
 
 
 
 
 
 Role Overview
 
 
 
 The HR Operations Assistant will support day-to-day HR operations across UAE and KSA, ensuring smooth employee lifecycle management, accurate documentation, and full compliance with local labor laws. The role requires an organized, proactive, and detail-oriented individual capable of handling high-volume HR tasks with professionalism and confidentiality.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 1. Employee Lifecycle (UAE &amp; KSA &amp; Egypt)
 
 
 <ul>
 <li>
 Manage end-to-end employee lifecycle: onboarding, transfers, promotions, and exits.
 </li>
 <li>
 Prepare HR documents: offer letters, NOCs, salary certificates, experience letters, etc.
 </li>
 <li>
 Maintain up-to-date employee files (digital &amp; physical).
 </li>
 <li>
 Track probation periods and performance confirmation schedules.
 </li>
 </ul>
 
 
 
 2. Payroll &amp; Benefits Administration
 
 
 
 
 
 <ul>
 <li>
 Compile and verify monthly payroll data: attendance, overtime, deductions, and allowances.
 </li>
 <li>
 Coordinate payroll processing with Finance and ensure WPS compliance (UAE &amp; KSA).
 </li>
 <li>
 Maintain insurance data for additions, deletions, and renewals.
 </li>
 <li>
 Support medical insurance card issuance and replacements.
 </li>
 </ul>
 
 
 
 3. Government &amp; Compliance Coordination
 
 
 
 
 
 <ul>
 <li>
 UAE: Coordinate with PRO for MOHRE, GDRFA, and Emirates ID-related tasks.
 </li>
 <li>
 KSA: Support with Qiwa, Mudad, GOSI, CCHI, and Iqama renewals.
 </li>
 <li>
 Track expiry dates for all employee documents (visas, IDs, passports, licenses).
 </li>
 <li>
 Maintain accurate audit-ready records for all compliance activities.
 </li>
 </ul>
 
 
 
 4. Policy &amp; Documentation Control
 
 
 
 
 
 <ul>
 <li>
 Maintain HR policies, handbooks, and checklists in line with UAE &amp; KSA labor law.
 </li>
 <li>
 Circulate updated policies and maintain signed acknowledgments.
 </li>
 <li>
 Support internal HR audits and ensure proper documentation control.
 </li>
 </ul>
 
 
 
 5. Recruitment &amp; Onboarding Support
 
 
 
 
 
 <ul>
 <li>
 Coordinate interview scheduling, documentation verification, and onboarding checklists.
 </li>
 <li>
 Support education and experience verification, especially for KSA classification.
 </li>
 <li>
 Prepare employee welcome kits and ensure smooth onboarding experience.
 </li>
 </ul>
 
 
 
 6. Attendance &amp; Time Management
 
 
 
 
 
 <ul>
 <li>
 Validate attendance and overtime entries for both office and site staff.
 </li>
 <li>
 Ensure shift rosters are properly updated and approved.
 </li>
 </ul>
 
 
 
 7. HR Communication &amp; Employee Relations
 
 
 
 
 
 <ul>
 <li>
 Draft HR communications, reminders, circulars, and notices.
 </li>
 <li>
 Respond professionally to employee inquiries and support positive engagement.
 </li>
 </ul>
 
 
 
 8. Reporting &amp; Analytics
 
 
 
 
 
 <ul>
 <li>
 Maintain HR dashboards (headcount, turnover, leave balances, visa expiry, etc.).
 </li>
 <li>
 Generate periodic HR reports and share updates with the Group HR Head.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor's degree in human resources, Business Administration, or related field.
 </li>
 <li>
 3&ndash;5 years of HR operations/admin experience (preferably in UAE &amp; KSA).
 </li>
 <li>
 Strong understanding of UAE &amp; KSA labor law compliance.
 </li>
 <li>
 Experience using HRMS/HRIS tools (Dynamics 365 preferred).
 </li>
 <li>
 Excellent English communication (Arabic an advantage).
 </li>
 <li>
 Strong ethics, attention to detail, and discretion in handling confidential data.
 </li>
 </ul>
 
 
 
 
 
 Why Join Media Land Group?
 
 
 <ul>
 <li>
 Work on award-winning campaigns, large-scale exhibitions, and high-profile cultural events that shape the creative landscape of the region.
 </li>
 <li>
 Collaborate closely with visionary artists, designers, and production experts in a unique environment that merges precision with creativity.
 </li>
 <li>
 Take on a leadership role with clear pathways for professional development, skill-building, and cross-functional exposure.
 </li>
 <li>
 Join a passionate, multicultural team that values initiative, creativity, and excellence.
 </li>
 <li>
 Be part of a dynamic, fast-paced company where innovation, speed, and quality drive everything we do.
 </li>
 <li>
 Based in Riyadh, KSA, with exposure to major regional projects and the opportunity to expand your professional network across the Gulf.
 </li>
 <li>
 Enjoy the benefits of a full-time role while working on diverse and flexible projects in an evolving industry.
 </li>
 <li>
 Attractive salary packages and performance-based incentives aligned with your skills and contributions.
 </li>
 </ul>
 
 
 
 
 Please click on the link below to know more about Medialand Group
 
 
 
 
 
 
 https://www.instagram.com/medialandgroup/?hl=en
 
 
 
 
 https://www.youtube.com/@medialandgroup4884
 
 
 
 
 https://www.linkedin.com/company/medialandgroup/
 
 
</div>

HR Admin Assistant

SIC DUBAI

Admin/HR Assistant handle a wide range of administrative tasks within a company which and must be able to organize and prioritize.Shuaiba Industrial Company is looking for a qualified Admin/HR Assistant that has below:<ul><li>25-32 years old</li><li>MUST BE PAYROLL FAMILIAR</li><li>MUST BE HR SYSTEM FAMILIAR</li><li>Excellent Communication</li><li>Time flexible and can manage priorities and handle pressure</li><li>Fostering a safe work environment for all employees</li><li>Managing employee relations</li><li>Handling disciplinary needs.</li><li>Ensuring compliance with labor laws and regulations.</li><li>Overseeing training programs.</li><li>Supporting employee development</li><li>2 years' experience in Admin &amp; HR</li></ul>*<ul><li>Maintain employee records and databases with precision, ensuring all information is up-to-date and compliant with regulations.</li><li>Aid in the administration of employee benefits programs, helping staff understand their options and resolving any inquiries.</li><li>Coordinate training sessions and workshops, ensuring logistics are managed effectively to enhance employee development.</li><li>Help manage employee relations by addressing inquiries and concerns, acting as a trusted point of contact.</li><li>Contribute to the development of HR policies and procedures, ensuring alignment with best practices and organizational goals.</li><li>Support payroll processing by collecting and verifying timekeeping data, ensuring accuracy in compensation.</li><li>Participate in HR projects and initiatives, providing insights and support to drive organizational effectiveness.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per month

HR & ADMIN ASSISTANT-MALE

Marriott International

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 25167819
 
 
 
 Job Category
 
 Administrative
 
 
 
 Location
 
 Bvlgari Resort Dubai, Jumeirah Bay Island, Dubai, United Arab Emirates, United Arab Emirates, 72223VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Non-Management
 
 
 
 Marriott International olarak, kap&inodot;s&inodot; herkese a&ccedil;&inodot;k ve f&inodot;rsata eri&scedil;im imk&acirc;n&inodot; sunan bir e&scedil;it f&inodot;rsat i&scedil;vereni olmaya kararl&inodot;y&inodot;z. &Ccedil;al&inodot;&scedil;ma arkada&scedil;lar&inodot;m&inodot;z&inodot;n, &ouml;zg&uuml;n arka planlar&inodot;na de&gbreve;er verilen ve ge&ccedil;mi&scedil;leriyle birlikte kabul g&ouml;rd&uuml;kleri bir i&scedil; ortam&inodot;n&inodot; etkin bir &scedil;ekilde te&scedil;vik ediyoruz. En g&uuml;&ccedil;l&uuml; yan&inodot;m&inodot;z, &ccedil;al&inodot;&scedil;ma arkada&scedil;lar&inodot;m&inodot;z&inodot;n beraberlerinde getirdikleri zengin k&uuml;lt&uuml;r, yetenek ve deneyimlerdir. Ki&scedil;inin engellilik durumuna, askerlik durumuna veya y&uuml;r&uuml;rl&uuml;kteki yasalarla korunan di&gbreve;er durumlara dayal&inodot; ayr&inodot;mc&inodot;l&inodot;k da d&acirc;hil olmak &uuml;zere, her t&uuml;rl&uuml; ayr&inodot;mc&inodot;l&inodot;&gbreve;a kar&scedil;&inodot;y&inodot;z.
 
 
 
 M&uuml;cevher ve l&uuml;ks &uuml;r&uuml;n tasar&inodot;mc&inodot;s&inodot; Bulgari ile ortakla&scedil;a geli&scedil;tirdi&gbreve;imiz se&ccedil;kin Bulgari Hotels &amp; Resorts tesislerimiz b&uuml;y&uuml;k kozmopolit &scedil;ehirlerde ve l&uuml;ks tatil destinasyonlar&inodot;nda yer al&inodot;yor. Ekibimize kat&inodot;larak Bulgari markas&inodot;n&inodot;n heyecan&inodot;n&inodot;, zamana meydan okuyan ihti&scedil;am&inodot;n&inodot; ve miras&inodot;n&inodot; misafirlerimize sunmam&inodot;za yard&inodot;mc&inodot; olun. Bulgari Hotels &amp; Resorts'a kat&inodot;larak, Marriott International &ccedil;at&inodot;s&inodot; alt&inodot;ndaki bir markalar portf&ouml;y&uuml;n&uuml;n par&ccedil;as&inodot; olursunuz. &Idot;&scedil;inizi en iyi &scedil;ekilde yapabilece&gbreve;iniz yeri
 
 tercih edin
 
 , amac&inodot;n&inodot;z&inodot; ger&ccedil;ekle&scedil;tirmeye
 
 ba&scedil;lay&inodot;n
 
 , m&uuml;kemmel bir k&uuml;resel ekibin &uuml;yesi
 
 olun
 
 ve hayallerinize ula&scedil;may&inodot;
 
 ba&scedil;ar&inodot;n
 
 .
</div>

<div>Additional Information 
Job Number25167819 
Job CategoryAdministrative 
LocationBvlgari Resort Dubai, Jumeirah Bay Island, Dubai, United Arab Emirates, United Arab Emirates, 72223 
ScheduleFull Time 
Located Remotely?N 
Position Type Non-Management<div> 
<div>
</div>Marriott International bietet als Arbeitgeber Chancengleichheit, eine Willkommenskultur und vielf&auml;ltige M&ouml;glichkeiten zur beruflichen Weiterentwicklung. Wir f&ouml;rdern aktiv ein Umfeld, in dem die einzigartigen Hintergr&uuml;nde unserer Mitarbeitenden wertgesch&auml;tzt werden. Unsere gr&ouml;&szlig;te St&auml;rke liegt in der Vielfalt der Kulturen, Talente und Erfahrungen unserer Mitarbeitenden. Wir verpflichten uns zur Nichtdiskriminierung in Bezug auf gesch&uuml;tzte Merkmale, einschlie&szlig;lich Behinderung, Veteranenstatus oder andere durch geltendes Recht gesch&uuml;tzte Merkmale.
Unsere exklusiven Bulgari Hotels &amp; Resorts wurden in Zusammenarbeit mit dem Juwelier und Luxusproduktdesigner Bulgari entwickelt und befinden sich in den wichtigsten kosmopolitischen Metropolen und an luxuri&ouml;sen Resort-Reisezielen. Treten Sie unserem Team bei und leisten Sie einen Beitrag, um G&auml;sten spannende Erlebnisse mit dem zeitlosen Glamour und dem Erbe der Marke Bulgari zu erm&ouml;glichen. Bei Bulgari Hotels &amp; Resorts werden Sie Teil des Markenportfolios von Marriott International. Hier k&ouml;nnen Sie Ihr Bestes geben, Ihre Bestimmung finden, einem fantastischen globalen Team angeh&ouml;ren und das Beste aus sich herausholen.</div></div>

Explore 753+ Admin assistant in House Counsel Jobs In Dubai this December. Find roles across top companies and apply now to boost your career.

753 admin assistant jobs IN House Counsel Jobs In Dubai

Admin Assistant – PRO

Admin Assistant

Reception cum Admin Assistant

HR Admin Assistant

HR & ADMIN ASSISTANT-MALE

Admin Assistant

Admin Assistant