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accountant – administration Jobs in Muscat

accountant – administration

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business assistant (russian speaking) Jobs in Muscat

business assistant (russian speaking)

admin assistant

Zain Property Development LLC

Responsibilities:<ul><li>Provide administrative support to ensure efficient office operations</li><li>Answer and direct phone calls and emails</li><li>Organize and schedule meetings and appointments</li><li>Maintain filing systems, databases, and records</li><li>Assist with data entry, document preparation, and report generation</li><li>Perform other administrative tasks as needed</li></ul>Requirements:<ul><li>Proven experience as an administrative assistant or in a similar role</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office (Word, Excel, Outlook, etc.)</li><li>Strong organizational and time management skills</li><li>Ability to work independently and in a team</li></ul>Please send your resume and a short cover letter to zain.recruitment@zainoman.com with the subject line &ldquo;Admin Assistant Application &rdquo;.Job Type: Full-time

Admin Assistant

Rikaz Real Estate Development

Reports to: HR Manager / General ManagerJob PurposeTo ensure smooth processing of all government-related documentation (visas, labor permits, licenses, etc.) and provide administrative support to the company. The PRO &amp; Admin is responsible for maintaining compliance with Omani labor and immigration laws while supporting internal administrative operations.Key ResponsibilitiesPublic Relations Officer (PRO) Duties:<ul><li>Liaise with government authorities such as the Ministry of Manpower, Royal Oman Police (ROP), and the Directorate General of Passports &amp; Residence.</li><li>Process new employee visas, labor cards, residence permits, and renewals in a timely manner.</li><li>Handle visa cancellations, medical tests, and ID card procedures.</li><li>Ensure company compliance with labor and immigration laws in Oman.</li><li>Maintain accurate records of employee documents (passports, visas, permits, etc.).</li><li>Facilitate smooth onboarding for expatriate employees, including document attestation, translation, and submission.</li><li>Assist in the renewal of trade licenses, CR (Commercial Registration), Chamber of Commerce registration, and Municipality approvals.</li><li>Monitor and ensure all legal documents are up-to-date.</li><li>Administrative Duties:</li><li>Manage office supplies, stationery, and admin procurement.</li><li>Organize and maintain company filing system &ndash; both physical and digital.</li><li>Support HR functions like onboarding, offboarding, leave management, and documentation.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Prepare letters, reports, and official documents when required.</li><li>Coordinate with external service providers (cleaning, maintenance, etc.).</li><li>Assist in company events, audits, and ISO documentation if applicable.</li></ul>Requirements<ul><li>Nationality: Omani with valid working visa / NOC.</li><li>Valid Omani driver's license</li><li>Education: Diploma or Bachelor's degree in Business Administration or relevant field.</li><li>Experience: Minimum 3 years in a PRO/Admin role in Oman.</li><li>Strong understanding of Omani labor law, immigration procedures, and governmental portals (ROP, Ministry of Labour, etc.).</li><li>Fluent in Arabic and English (spoken and written).</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong communication, negotiation, and interpersonal skills.</li><li>Must hold a valid Omani driving license (preferred or required).</li><li>Working Conditions</li><li>Office-based with frequent visits to government departments.</li><li>May require occasional overtime or off-day duties for urgent matters</li></ul>Job Type: Full-time

Public Relations Officer (PRO) and Admin - Omanization

Wadi Baad Trading and Transportation LL

Job Opening: HR Manager / Secretarial &amp; Admin OfficerLocation: Muscat, Oman Employment Type: Full-Time Experience Level: Minimum 8 years as an HR Manager Company: Rental Business Gender Requirement: Female candidates onlyWe are seeking a highly organized and versatile professional to join our team as an HR Manager / Secretarial &amp; Admin Officer.Candidate Requirements<ul><li>Bachelor&rsquo;s degree in human resources, Business Administration, or related field</li><li>Minimum of 8 years of proven experience as an HR Manager</li><li>Develop, implement, and oversee Standard Operating Procedures (SOPs) specifically designed for the rental business to ensure efficiency, consistency, and compliance.</li><li>Manage recruitment, onboarding, and employee exit processes</li><li>Develop and implement HR policies and ensure compliance</li><li>Coordinate employee performance reviews and training programs</li><li>Ensure compliance with labor laws and company regulations</li><li>Manage executive calendars, schedule meetings, and prepare minutes</li><li>Ability to work independently and handle confidential information</li></ul>Pre-Screening QuestionnairePlease answer the following questions when applying:<ul><li>Are you ready to travel to any GCC country if required?</li><li>Are you willing to take on both secretarial and administrative tasks alongside HR responsibilities?</li><li>Do you have experience in handling performance reviews and employee development programs?</li><li>Send your updated CV and responses to the questionnaire to: hrmwbt@gmail.com</li></ul>Job Type: Full-time

HR Manager / Secretarial & Admin Officer

Job description:We are seeking a proactive and dynamic HR &amp; Admin Lead/ Manager to manage and oversee all aspects of Human Resources and Administration. This role involves handling key HR operations, ensuring smooth employee lifecycle management, and managing administrative tasks to support the company&rsquo;s strategic goals.Key Responsibilities:Human Resources:<ul><li>Payroll &amp; Attendance:</li><li>Ensure accurate payroll processing and compliance with local labor laws.</li><li>Manage attendance systems and ensure timely reporting.</li><li>HR Operations:</li><li>Develop, implement, and maintain HR policies and procedures.</li><li>Manage employee records and HR documentation.</li><li>Recruitment &amp; Onboarding:</li><li>Oversee the end-to-end recruitment process, including job postings, interviews, and selection.</li><li>Facilitate a seamless onboarding experience for new hires.</li><li>Offboarding:</li><li>Manage employee exit processes, conduct exit interviews, and ensure compliance with clearance procedures.</li><li>Grievance Management:</li><li>Act as the first point of contact for employee concerns and grievances.</li><li>Ensure proper resolution of issues while maintaining confidentiality and professionalism.</li><li>Employee Engagement &amp; Development:</li><li>Organize engagement activities and team-building programs.</li><li>Support training and development initiatives to enhance employee skills.</li></ul>Administrative:<ul><li>Visa &amp; Compliance Management:</li><li>Handle work visas, renewals, and compliance documentation for employees.</li><li>Ensure adherence to legal requirements and maintain all necessary records.</li><li>Office Administration:</li><li>Oversee office supplies, facilities, and vendor management.</li><li>Ensure a smooth operation of day-to-day administrative activities.</li><li>Documentation Management:</li><li>Maintain accurate records for HR and admin activities, including employee files, contracts, and compliance documents.</li><li>Prepare reports and data analysis as required by management.</li><li>Policy &amp; Compliance:</li><li>Develop and enforce HR policies in alignment with company culture and legal requirements.</li><li>Conduct regular audits to ensure administrative and HR processes are compliant.</li></ul>Qualifications &amp; Skills:<ul><li>Strong knowledge of labor laws, compliance, and HR systems.</li><li>Proficiency in HR software and MS Office (Excel, Word, PowerPoint).</li><li>Excellent communication, problem-solving, and organizational skills.</li><li>High level of confidentiality and ethical conduct.</li></ul>Key Competencies:<ul><li>Leadership and team management skills.</li><li>Strong interpersonal and negotiation abilities.</li><li>Attention to detail and ability to multitask.</li><li>Proactive approach to problem-solving and decision-making.</li></ul>APPLY BY THIS LINK -https://docs.google.com/forms/d/e/1FAIpQLSeD9EodeJpVqEhQP8pdjmBbyqit_Q9LbuL8bILEq0ySQh3sgw/viewform?usp=sf_linktalha@rikaz.omJob Type: Full-time

HR & Admin Manager - Lead ( Omanization )

Service House Excellence L.L.C

We are looking for experienced VRV / VRF Technicians, HVAC Assistant Technicians, and Helpers to join our team in Muscat, Oman.1. VRV / VRF Technician (Maintenance Specialist)<ul><li>Must have hands-on experience in maintenance, troubleshooting, and servicing of all types of VRV / VRF systems.</li><li>Ability to handle preventive maintenance and breakdown calls independently.</li><li>Knowledge of electrical components and refrigeration systems is a must.</li><li>Should be able to work on multi-brand air conditioning systems efficiently.</li></ul>2. HVAC Assistant Technician &amp; Helpers<ul><li>Assist technicians in servicing and maintenance work.</li><li>Should have basic knowledge of air conditioning units and be able to perform routine servicing independently under guidance.</li><li>Should be capable of handling split AC and ducted AC servicing confidently.</li></ul>Requirements:<ul><li>Previous experience in HVAC maintenance is preferred.</li><li>Basic understanding of tools, safety procedures, and HVAC components.</li><li>Ability to work as a team and under pressure.</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Accommodation and transportation (if required).</li><li>Growth opportunities with advanced training.</li></ul>Location:Muscat, OmanHow to Apply:Interested candidates can send their CVs to: service@swiskool.comJob Type: Full-time

VRV / VRF Technician, HVAC Assistant Technician & Helpers

Whitewill

<div>
 
 
 Company Overview:
 
 
 
 Whitewill is a leading real estate company specializing in luxury apartments and properties in the most prestigious locations across Dubai, Abu Dhabi, Ras Al Khaimah, Muscat, London, Moscow, and Miami.
 
 
 
 
 
 We are looking for a proactive and detail-oriented
 
 Business Assistant (Russian Speaking)
 
 to join our Muscat office. This position involves working closely with senior management, supporting day-to-day business operations, coordinating meetings, preparing reports, and ensuring effective communication across different departments and international offices.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage the executive&rsquo;s calendar, schedule meetings, and coordinate business trips.
 </li>
 <li>
 Prepare analytical reports, presentations, and work with raw data to provide business insights.
 </li>
 <li>
 Review, draft, and proofread documents, contracts, and agreements for accuracy and compliance.
 </li>
 <li>
 Assist in managing correspondence (emails, calls, official letters) in Russian and English.
 </li>
 <li>
 Organize corporate events, conferences, and business trips in Oman and abroad.
 </li>
 <li>
 Prepare materials and reference notes for meetings and negotiations, including analytical briefs and background research.
 </li>
 <li>
 Support coordination with developers, partners, and clients regarding exclusive projects and collaborations.
 </li>
 <li>
 Maintain internal documentation and filing systems in an organized and confidential manner.
 </li>
 <li>
 Collect and analyze market data, prepare summaries for management decision-making.
 </li>
 <li>
 Assist in financial tracking, expense reporting, and budget preparation for projects and events.
 </li>
 <li>
 Monitor project deadlines, ensuring timely follow-ups and progress updates.
 </li>
 <li>
 Facilitate communication between departments, ensuring smooth workflow and information sharing.
 </li>
 <li>
 Act as a point of contact for partners, government entities, and international offices when required.
 </li>
 <li>
 Coordinate onboarding processes for new team members and provide administrative support to HR and operations.
 </li>
 <li>
 Assist in handling confidential tasks and sensitive information with discretion.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Fluency in
 
 Russian and English
 
 (spoken and written). Arabic is an advantage.
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 Minimum 2&ndash;3 years of experience as a Business Assistant, Executive Assistant, or similar role.
 </li>
 <li>
 Strong organizational, analytical, and multitasking skills.
 </li>
 <li>
 Proficiency in MS Office (Excel, PowerPoint, Word) and ability to work with analytical data.
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced environment.
 </li>
 <li>
 High level of professionalism, attention to detail, and confidentiality.
 </li>
 </ul>
 
 
</div>

Business Assistant (Russian Speaking)

Mandarin Oriental

<div>
 
 Front Office Supervisor
 
 
 
 Mandarin Oriental Muscat is looking for a Front Office Supervisor to join our Front Office team.
 
 
 Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.
 
 
 Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognized for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.
 
 
 
 Mandarin Oriental Muscat
 
 
 
 Situated in a prime beachfront location, Mandarin Oriental, Muscat is a chic urban resort that offers 150 stylishly appointed guestrooms and suites, five restaurants and bars, a lush Spa at Mandarin Oriental, and an outdoor swimming pool. The hotel features a one-of-a-kind ballroom boasting spectacular views of the Arabian Sea as well as a variety of banquet and meeting spaces to accommodate social and business events.
 
 
 For those seeking a luxury living experience in one of Muscat&rsquo;s most desirable districts, an exclusive collection of 155 Residences at Mandarin Oriental combine the Group&rsquo;s legendary service, world-class amenities and sweeping sea or mountain views.
 
 
 
 Scope of Position
 
 
 
 The Front Office Supervisor will meet and exceed guest expectations by providing efficient and courteous Front Desk service in accordance with Legendary Quality Experiences. The Front Office Supervisor will run the daily operations of the reception desk. The Front Office Supervisor will assist the Front Office Management team in running daily shifts when needed.
 
 
 <ul>
 <li>
 Oversee and manage shifts effectively to ensure a smooth and effective overall operation by guiding colleagues on and personally involving himself in all required aspects of the Reception.
 </li>
 <li>
 Provide direction and support to all FO colleagues at any time, particularly during the operational hours.
 </li>
 <li>
 Support the Assistant FO Manager - Front Office Manager when required to train colleagues in accordance with the applicable standards and policies.
 </li>
 <li>
 Follow the duty schedule and assure all tasks are completed at all times in a timely manner.
 </li>
 <li>
 Assure the back and front of house areas of the Reception are clean and tidy at all times.
 </li>
 <li>
 Constantly identify areas for improvement in Front Office service quality through guest comments, comment cards and guest incident reports and share observations and recommendations with the Assistant FO Manager - Front Office Manager
 </li>
 <li>
 Encourage proactive, efficient and effective communication within the team in order to promote a climate of teamwork and enthusiasm.
 </li>
 <li>
 Ensure that Mandarin Oriental, Muscat's grooming and appearance standards are implemented and maintained at all times to reflect an image of professionalism and care.
 </li>
 <li>
 Identify departmental learning and development needs for all colleagues of the department and share those with the Assistant FO Manager - Front Office Manager.
 </li>
 <li>
 Checking in advance on manning levels and other parameters affecting shifts on a daily basis.
 </li>
 <li>
 Support the Assistant FO Manager - Front Office Manager to maintain a clear overview of PSMS by carrying out regular checks on accuracy of the system
 </li>
 <li>
 To report through the assigned system and follow up all maintenance defaults affecting delivery of service.
 </li>
 <li>
 To ensure cashiering is carried out properly by the team and daily cash and credit collections are in order and submitted to accounting after end of shift.
 </li>
 <li>
 To perform and check all duties related to shift opening and closing check list.
 </li>
 <li>
 Handle effectively any kind of customer complaints being verbal or written. More severe customer complains will be reported to managers without fail.
 </li>
 <li>
 Greet and escort guests promptly to their rooms.
 </li>
 <li>
 Handle guests&rsquo; complaints
 </li>
 <li>
 Help the Bell team when needed
 </li>
 <li>
 Handle cash drawer properly as outlined in the MODUB Controller&rsquo;s manual
 </li>
 <li>
 Ensure team product knowledge is maintained, updated and regularly tested.
 </li>
 <li>
 Attend and conduct meetings during absence or unavailability of management team.
 </li>
 <li>
 Perform any other reasonable duties as required by the Assistant FO Manager - Front Office Manager.
 </li>
 <li>
 Arrange fulfilment of guest services by working with the Concierge, Housekeeping, PBX, Reservations and Room Service colleagues
 </li>
 <li>
 Communicate clearly with the Night Auditor and Accounting.
 </li>
 <li>
 Stay current with developments and procedures in the hotel by attending daily Front Office briefings and reviewing the Front Office communications board regularly
 
 
 </li>
 </ul>
 
 Our commitment to you
 
 
 
 <ul>
 <li>
 Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
 </li>
 <li>
 MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
 </li>
 <li>
 Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
 </li>
 <li>
 Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.
 </li>
 </ul>
</div>

Front Office Supervisor - Omani National

Explore 29+ Admin assistant in Muscat this September. Find roles across top companies and apply now to boost your career.