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hr admin assistant

admin assistant

MaintenX

<p><b>Job Title: Admin Assistant (Female)</b><br/><b>Location:</b> Qatar<br/><b>Employment Type:</b> Full-Time<br/><b>Availability:</b> Immediate Joining Preferred</p><p><b>Job Description:</b><br/>We are looking for a professional and organized Admin Assistant to join our team. The ideal candidate must be a Female with strong communication skills and experience in office administration.</p><p><b>Key Responsibilities:</b></p><ul><li>Prepare daily, weekly, and monthly reports</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Attend phone calls and handle email correspondence</li><li>Maintain and organize documentation and filing systems</li><li>Assist in preparing presentations and office documents</li><li>Support day-to-day administrative operations</li><li>Coordinate with internal departments as required</li></ul><p><b>Requirements:</b></p><ul><li>Female candidate</li><li>Minimum 2&ndash;4 years of administrative experience</li><li>Strong proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Excellent written and verbal communication skills</li><li>Organized, detail-oriented, and able to manage multiple tasks</li><li>Must be currently in Qatar</li><li>Immediate joining preferred</li></ul><p><b>Salary:</b> Will be discussed during the interview.</p><p>Job Type: Full-time</p>

Admin Assistant

Inspire Management Training Center

<p>Seeking an Admin Assistant (Civil) for a short-term project in Qatar to provide administrative support to the civil engineering team. Responsibilities include maintaining project records, preparing reports, coordinating with internal and external stakeholders, and assisting engineers with documentation and follow-ups. Requires a diploma or degree in Civil Engineering or related field, 3+ years of administrative experience in construction or engineering projects, strong English communication skills, and proficiency in MS Office.</p><p><b>Nature and Scope of Position / Responsibilities:</b></p><ul><li>Maintain and organize project files, drawings, and documentation.</li><li>Assist engineers with correspondence, reports, and documentation follow-ups.</li><li>Coordinate with internal departments, contractors, and external stakeholders.</li><li>Prepare reports, presentations, and project-related documents with proper formatting.</li><li>Track project progress, work orders, and maintenance requests as required.</li><li>Ensure confidentiality of all information and compliance with company guidelines.</li><li>Perform other administrative duties as assigned by the civil engineering team or project manager.</li></ul><p><b>Experience and Education:</b></p><ul><li>Diploma or degree in Civil Engineering or related field.</li><li>Minimum 3 years of administrative experience in construction or engineering projects.</li><li>Fluency in written and spoken English.</li><li>Excellent computer skills: MS Word, Excel, internet research, and professional report preparation.</li><li>Must be locally available in Qatar with a valid visa/QID.</li></ul><p>Job Types: Full-time, Temporary<br/>Contract length: 1 month</p><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>Admin Assistant (Construction Projects): 3 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Required)</li></ul><p>Location:</p><ul><li>Doha (Required)</li></ul>

Admin Assistant (Civil)

<p>Seeking an <b>Admin Assistant (MEP)</b> for a short-term project in Qatar to provide administrative support to the MEP team. Responsibilities include maintaining project records, assisting engineers with documentation, coordinating with contractors and stakeholders, and preparing reports in Arabic and English. Requires a diploma or degree in Mechanical, Electrical, or related field, 3+ years of administrative experience in MEP or construction projects, fluency in Arabic and English, and proficiency in MS Office.</p><p><b>Nature and Scope of Position / Responsibilities:</b></p><ul><li>Maintain and organize MEP project files, drawings, and documentation.</li><li>Assist MEP engineers with correspondence, reports, and follow-ups.</li><li>Coordinate with internal departments, contractors, and external stakeholders.</li><li>Prepare reports, presentations, and project-related documents in Arabic and English.</li><li>Track project progress, work orders, and maintenance requests as required.</li><li>Ensure confidentiality of all information and compliance with company guidelines.</li><li>Perform other administrative duties as assigned by the MEP team or project manager.</li></ul><p><b>Experience and Education:</b></p><ul><li>Diploma or degree in Mechanical, Electrical, or related field.</li><li>Minimum 3 years of administrative experience in MEP or construction projects.</li><li>Fluency in Arabic and English (writing and speaking).</li><li>Excellent computer skills: MS Word, Excel, internet research, and professional report preparation.</li><li>Must be locally available in Qatar with a valid visa/QID.</li></ul><p>Job Types: Full-time, Temporary<br/>Contract length: 1 month</p><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>Admin Assistant (MEP Projects): 3 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Required)</li></ul><p>Location:</p><ul><li>Doha (Required)</li></ul>

Admin Assistant (MEP)

itialuS Doha

<p>We are seeking a highly organized and experienced HR/Admin Assistant to support our HR operations, maintain employee records, and manage ERP accounts for both internal and external clients. The ideal candidate will have solid experience in recruitment, onboarding, HR administration, and day-to-day HR activities.</p><p><b>Key Responsibilities</b></p><ul><li>Manage ERP accounts for internal and external clients.</li><li>Maintain, update, and ensure accuracy of the employee database.</li><li>Respond to HR-related queries and concerns, including work permit (WP) matters.</li><li>Prepare memos and documents requiring signatures.</li><li>Handle HR implementation and data encoding for clients.</li><li>Upload labor staff attendance on a timely basis.</li><li>Assist in recruitment activities, including job postings and CV sourcing.</li><li>Prepare offer letters for shortlisted and selected candidates.</li><li>Coordinate and manage onboarding processes (welcome announcements, WP account creation, WP training).</li><li>Oversee leave management, including leave applications and ticket bookings.</li><li>Liaise with the PRO for HR-related tasks such as cancellations, sponsorship transfers, and other government-related processes.</li></ul><ul><li><b>Requirements</b></li><li>Candidates must be locally available in Qatar.</li><li>Immediate joiners are highly preferred.</li><li>Must have an experience in a similar HR/Admin role.</li><li>Bachelor&rsquo;s degree in Human Resources or MBA.</li></ul><p>Job Types: Full-time, Permanent</p>

HR/Admin Assistant

Caia Nursery

<p>We are seeking an experienced secretary/admin assistant to oversee daily operations at our nursery in Qatar. The ideal candidate will have a proven track record in nursery administrative work within Qatar, demonstrating strong leadership and organizational skills. Applicants must be fluent in English and possess a Bachelor's or Master degree in office management, Business Administration, or a related field. The admin assistant will be responsible for various admin tasks, and ensuring compliance with local regulations. A commitment to providing high-quality, nurturing care for children is essential.</p><p>Job Types: Full-time, Permanent</p><p>Expected Start Date: immediately</p><p>Job Types: Full-time, Permanent</p><p>Application Question(s):</p><ul><li>Why do you believe you would make a secretary or receptionist?</li><li>What do you think the role of the receptionist/ admin assistant includes?</li></ul><p>Experience:</p><ul><li>admin work: 5 years (Preferred)</li></ul>

Secretary/Admin assistant/Receptionist

Management Solutions International (MSI)

<p></p><div><div><div><div><div><div><div><div><div>Location</div></div>
<div><div>Doha, Qatar</div></div>
</div></div></div><div></div><div><div><div><div><div>Experience</div></div>
<div><ul><li></li></ul></div>
</div></div></div><div></div><div><div><div><div><div>Job Type</div></div>
<div><div>Recruitment</div></div></div></div></div></div></div></div></div>
<br><div><div><div>Job Description
</div></div><div><p><b>ADMIN ASSISTANT</b></p><br>
<p></p>
<p><b>Job Purpose:</b></p>
<ul><li> Do inventory on all Stationery, Furniture, tools, Water Dispenser, Ice boxes, carpentry</li></ul>
<p>items, Office Accessory, consumable items, Office Equipment and reports all items in re</p>
<p>order level to GS Coordinator.</p>
<ul><li>Receives all delivered stationery, furniture, consumable items from Material Warehouse</li></ul>
<p>and stock it to the appropriated store/requestor.</p>
<ul><li>Cleans and organized storage cabin.</li></ul>
<ul><li>Do preventive maintenance on all furniture, monitors all Photocopiers/Faxes and</li></ul>
<p>Projectors functionality and performance Replaces all used &ndash;up consumable items</p>
<p>accordingly in all Q-Chem facility.</p>
<ul><li>Assess any furniture modification/movement request and provide feedback to GS</li></ul>
<p>Coordinator.</p>
<ul><li>Sends daily achievement report of Stationery, Carpentry, Plumbing, Cleaning, Furniture,</li></ul>
<p>Ice Machine, Pest Control, Water Distribution, Water Ice Cubes, Ice Boxes, Office</p>
<p>Equipment, Landscaping and Office</p>
<ul><li>Accessory to GS Coordinator.</li></ul>
<ul><li>Receives Stationery, carpentry, plumbing complaint/request, cleaning request from GS</li></ul>
<p>Coordinator, Communicates to GS Contractor all request and plans the execution of the</p>
<p>job.</p>
<ul><li>Communicates to Sewage Contractor/Utility Section all QChem requirements to avoid</li></ul>
<p>sewage blockage.</p>
<ul><li>Report to GS Coordinator all major problems, items for disposal on annual basis.</li></ul>
<ul><li>Act as DSR/lead worker in an activity whenever required.</li></ul>
<ul><li>Do inspections in all building facility daily and provide feedback to GS Coordinator for</li></ul>
<p>weekend/ special cleaning activities.</p>
<ul><li>Monitors the all Cages and traps installed on Site.</li></ul><br>
<p></p>
<p><b>Minimum Qualifications:</b></p>
<ul><li>High School Diploma, Vocational or Tertiary Diploma.</li></ul>
<ul><li>Three years working experience as General Services Clerk / Admin Assistant</li></ul>
<ul><li>Valid Light Vehicle License</li></ul>
<ul><li>Pass Q-Chem&rsquo;s lead worker level 2</li></ul>
<ul><li>Must be conversant in Writing, Reading and Speaking in English</li></ul>
<ul><li>Able to work with mixed nationalities</li></ul>
<ul><li>Capable of working under pressure safely.</li></ul>
<ul><li>Basic Computer skills</li></ul></div></div><p></p>

R163 ADMIN ASSISTANT (FOREMAN)

Elite Projects Qatar

<div>
 <p>
  <strong>
   About the Role:
  </strong>
 </p>
 <p>
  We are seeking a detail-oriented and organized
  <strong>
   Contract &amp; Admin Assistant
  </strong>
  to support our real estate/property management operations. The ideal candidate will assist with contract management, administrative tasks, and coordination activities to ensure smooth daily operations.
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Prepare, update, and manage tenant and property contracts, including renewals and amendments.
  </li>
  <li>
   Handle Kahramaa applications, transfers, cancellations, and follow-up processes.
  </li>
  <li>
   Coordinate lease agreements and ensure all documentation is complete and accurate.
  </li>
  <li>
   Maintain and organize tenant files, company documents, and property records.
  </li>
  <li>
   Monitor contract expiry dates and notify relevant teams for action.
  </li>
  <li>
   Manage office supplies, stationery orders, and vendor coordination.
  </li>
  <li>
   Assist with general office administration tasks, including correspondence, scheduling, and filing.
  </li>
  <li>
   Support property management teams with documentation and administrative requirements.
  </li>
  <li>
   Respond to tenant inquiries related to contracts and administrative matters.
  </li>
 </ul>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   2&ndash;5 years of experience in a
   <strong>
    real estate or property management company
   </strong>
   in a similar administrative or contract-related role.
  </li>
  <li>
   Strong knowledge of contract management processes.
  </li>
  <li>
   Familiarity with
   <strong>
    Kahramaa procedures
   </strong>
   is highly preferred.
  </li>
  <li>
   Excellent organizational, communication, and multitasking skills.
  </li>
  <li>
   Proficiency in MS Office (Word, Excel, Outlook).
  </li>
  <li>
   Ability to work independently and meet deadlines.
  </li>
  <li>
   Strong attention to detail and accuracy.
  </li>
 </ul>
 <p>
  <strong>
   Preferred Skills:
  </strong>
 </p>
 <ul>
  <li>
   Working knowledge of Qatar real estate regulations and documentation.
  </li>
  <li>
   Experience dealing with tenants, landlords, and government services.
  </li>
 </ul>
 <p>
 </p>
</div>


Contract and Admin Assistant

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