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admin assistant

Abul Hashem Group

Job Title: Administrative AssistantLocation: Mussafah, Abu DhabiCompany: Red Square Contracting &amp; General Maintenance LLCJob Type: Full-TimeSalary: AED 1,500-2,000 per monthJob Summary:We are looking for a professional and organized Administrative Assistant to join our team. The ideal candidate will support daily office operations, manage administrative tasks, and ensure smooth workflow across departments. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.Key Responsibilities:<ul><li>Handle daily administrative tasks to support office operations.</li><li>Manage phone calls, emails, and general correspondence professionally.</li><li>Maintain and update company records, files, and databases.</li><li>Prepare documents, reports, letters, and presentations as required.</li><li>Coordinate meetings, appointments, and schedules for management.</li><li>Assist in preparing invoices, purchase orders, and basic accounting tasks.</li><li>Maintain office supplies inventory and place orders when needed.</li><li>Support HR department with documentation, filing, and onboarding tasks.</li><li>Ensure office cleanliness, organization, and smooth workflow.</li><li>Liaise with vendors, suppliers, and service providers.</li><li>Assist in arranging travel bookings, accommodations, and staff logistics.</li><li>Follow company policies and maintain confidentiality at all times.</li></ul>Requirements:<ul><li>Previous experience as a Admin or in a similar role is preferred.</li><li>Good communication and interpersonal skills.</li><li>Basic computer knowledge.</li><li>Ability to handle multiple tasks efficiently.</li></ul>How to Apply:Interested candidates can apply through Indeed with their updated CV. or E-mail us: hr@abulhashemgroup.comJob Types: Full-time, PermanentPay: AED1,500.00 - AED2,000.00 per monthExperience:<ul><li>Receptionist : 1 year (Preferred)</li></ul>

Admin Assistant

Terracotta medical services

Responsibilities:Contract Administration: Draft, review, and manage employment contracts, amendments, and other HR-related agreements. Compliance Monitoring: Ensure all contracts comply with relevant labor laws and company policies.Client Relationship Management:<ul><li>Serve as the primary point of contact for client HR inquiries and escalations.</li><li>Build and maintain strong relationships with clients to understand their HR needs and provide effective solutions.</li><li>Collaborate with internal teams to ensure that client expectations are met and exceeded.</li></ul>Employee Relations:<ul><li>Handle employee relations matters such as performance management, disciplinary actions, and conflict resolution.</li><li>Conduct investigations into HR-related issues and recommend appropriate courses of action.</li><li>Provide guidance and support to managers and employees on HR policies and procedures.</li></ul>Compliance and Legal Support:<ul><li>Stay up-to-date on relevant employment laws and regulations to ensure compliance.</li><li>Assist clients in navigating complex HR compliance issues, including wage and hour laws, employment contracts, and benefits administration.</li><li>Work closely with legal counsel to address any legal concerns related to HR matters.</li></ul>HR Administration:<ul><li>Oversee the administration of HR processes such as payroll, benefits enrollment, and onboarding/offboarding.</li><li>Ensure accurate and timely data entry into HRIS systems and maintain employee records.</li><li>Develop and implement HR policies and procedures tailored to the needs of our EOR business.</li></ul>Qualifications:<ul><li>Bachelor's degree in Human Resources Management or a related field.</li><li>3+ years of experience in HR roles, with a focus on employee relations and HR administration.</li><li>Strong knowledge of UAE employment laws and regulations.</li><li>Excellent communication and interpersonal skills.</li><li>Proven ability to manage multiple priorities in a fast-paced environment.</li></ul>Languages Known - Arabic Native | EnglishJob Type: Full-timePay: AED5,000.00 per monthApplication Question(s):<ul><li>Salary for the role is AED 5000 . Please apply if you agree with the offer</li><li>Do you have any notice period ?</li></ul>Experience:<ul><li>Admin / HR: 2 years (Required)</li></ul>Language:<ul><li>Arabic Native (Required)</li></ul>

Admin Assistant (Arabic)

Desert Dry Waterproofing

We are looking for a motivated and detail-oriented HR Admin to join our team in Abu dhabi. This is an entry-level position ideal for freshers or candidates with up to one year of HR or administrative experience.Key Responsibilities<ul><li>Assist with day-to-day HR operations and administrative tasks.</li><li>Maintain employee records and ensure documentation is up to dateSupport recruitment processes (e.g., scheduling interviews, preparing documents).</li><li>Help with onboarding and offboarding processes</li><li>Respond to basic employee queries regarding HR policies.</li><li>Prepare HR-related reports as required</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Strong communication and organizational skills</li><li>Basic knowledge of HR functions is a plus</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Currently based in Dubai or willing to relocate</li></ul>Job Type: Full-timePay: AED2,000.00 per month

HR & Admin Assistant

belmonte real estate

Job Title: Administrative AssistantCompany: Belmonte Real EstateLocation: Abu Dhabi, UAEEmployment Type: Full-TimeSalary: Competitive Basic Salary + Performance-Based BonusAbout Belmonte Real Estate: Belmonte Real Estate is a leading real estate firm dedicated to providing exceptional property solutions in Abu Dhabi. With a commitment to excellence and client satisfaction, we offer a dynamic and collaborative work environment for individuals passionate about the real estate industry.Job Description:Belmonte Real Estate is seeking a highly motivated and organized Administrative Assistant to join our team in Abu Dhabi. The ideal candidate will play a crucial role in supporting daily operations, ensuring efficient office management, and contributing to the overall success of the company.Responsibilities:<ul><li>Administrative Support:</li><li>Provide general administrative support to the office.</li><li>Manage and organize office documentation and correspondence.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Handle incoming calls and emails, directing them to the appropriate personnel.</li><li>Data Entry and Record Keeping:</li><li>Maintain accurate records and databases.</li><li>Assist in data entry tasks related to property listings, client information, and transactions.</li><li>Client Interaction:</li><li>Greet and assist clients in a professional and friendly manner.</li><li>Handle client inquiries and direct them to the relevant team members.</li><li>Maintain positive relationships with clients and ensure their needs are addressed promptly.</li><li>Office Coordination:</li><li>Collaborate with various departments to facilitate smooth operations.</li><li>Coordinate office supplies, equipment, and maintenance needs.</li><li>Performance Tracking:</li><li>Assist in monitoring and tracking team performance.</li><li>Compile reports and data for analysis.</li></ul>Qualifications:<ul><li>Proven experience as an Administrative Assistant or relevant role.</li><li>Excellent organizational and time-management skills.</li><li>Strong communication and interpersonal abilities.</li><li>Proficient in MS Office Suite and basic computer applications.</li><li>Attention to detail and ability to multitask effectively.</li></ul>Salary and Benefits:<ul><li>Competitive basic salary.</li><li>Performance-based bonus structure.</li><li>Health and wellness benefits.</li><li>Professional development opportunities.</li></ul>If you are a proactive and detail-oriented individual with a passion for contributing to a successful real estate team, we invite you to apply for this exciting opportunity at Belmonte Real Estate.Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li><li>admin: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li><li>arabic (Preferred)</li></ul>

Administrative Assistant

Abu Dhabi University

<div>
 
 
 KEY INFORMATION ON THE ROLE
 
 
 
 
 Position Title
 
 : Administrative Assistant
 
 
 
 Department:
 
 College of Business
 
 
 
 
 
 
 JOB PURPOSE
 
 
 
 The purpose of this role is to provide administrative support to the College of Business (CoB). The Administrative Assistant ensures smooth day-to-day operations by managing correspondence, documentation, filing, and logistics. The role supports the departments, programs, and faculty of the College, while coordinating closely with the CoB Executive Assistant to facilitate effective communication, scheduling, and record management across all units.
 
 
 
 Key Responsibilities:
 
 
 
 The Administrative Assistant provides operational and administrative support to the College, departments, and programs as outlined below:
 
 
 
 Communication &amp; Correspondence
 
 
 <ul>
 <li>
 Coordinates the process of distributing internal documents, memos, and announcements across the College.
 </li>
 <li>
 Administers schedules and messages to students as instructed by the departments or the Dean&rsquo;s Office.
 </li>
 <li>
 Delivers messages and official communication from faculty and department chairs to relevant recipients.
 </li>
 <li>
 Responds to general student, parent, or vendor inquiries, redirecting or escalating them as appropriate.
 </li>
 <li>
 Maintains proper records of incoming and outgoing correspondence (electronic and hard copy) for the College.
 </li>
 </ul>
 
 
 Departmental &amp; Faculty Support
 
 
 <ul>
 <li>
 Provides administrative assistance to department chairs, program coordinators, and faculty members in preparing documents, reports, and forms.
 </li>
 <li>
 Supports the preparation of course files, survey results, and accreditation-related documentation under the guidance of the Executive Assistant.
 </li>
 <li>
 Compiles and formats data for departmental reports and college-level submissions.
 </li>
 <li>
 Assists in scheduling departmental meetings, preparing agendas, and drafting minutes.
 </li>
 <li>
 Coordinates and follows up on BRFs, purchase requests, and logistics for departmental needs.
 </li>
 </ul>
 
 
 Student &amp; Academic Support
 
 
 <ul>
 <li>
 Handles student-facing administrative tasks including document collection, attendance sheets, and registration-related requests.
 </li>
 <li>
 Screens and organizes requests such as change of major, grade entry, or other academic forms prior to Dean&rsquo;s review.
 </li>
 <li>
 Coordinates with faculty, students, and the Registrar&rsquo;s Office to ensure proper documentation flow.
 </li>
 <li>
 Assists in generating invigilation and proctoring schedules when required.
 </li>
 <li>
 administrative
 </li>
 </ul>
 
 
 Office &amp; Administrative Operations
 
 
 <ul>
 <li>
 Attends to walk-in visitors and phone calls, screening and directing them appropriately.
 </li>
 <li>
 Maintains organized filing systems (electronic and paper) for departmental and college-level documents.
 </li>
 <li>
 Prepares and edits documents, letters, reports, and presentations.
 </li>
 <li>
 Arranges travel and accommodation logistics for faculty and staff as required.
 </li>
 <li>
 Follows up on action items assigned during meetings to ensure timely completion.
 </li>
 <li>
 Assists in preparing meeting minutes and tracking follow-up actions.
 </li>
 </ul>
 
 
 
 
 
 Events &amp; Logistics
 
 
 <ul>
 <li>
 Supports the organization of College and departmental events, student activities, and workshops.
 </li>
 <li>
 Assists with logistical arrangements such as room booking, materials preparation, and participant coordination.
 </li>
 <li>
 Coordinates with vendors, suppliers, and service providers as needed for College events or operational needs.
 </li>
 </ul>
 
 
 
 
 
 Minimum Educational Qualifications Required for the Role
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 </ul>
 
 
 Minimum Years of Experience Required
 
 
 <ul>
 <li>
 2-3 years&rsquo; Experience as Admin Assistant
 </li>
 </ul>
 
 
 Nature of Relevant Experience Required
 
 
 <ul>
 <li>
 Experience as an Administrative Assistance in educational field
 </li>
 <li>
 Higher education experience highly preferred
 </li>
 </ul>
 
 
 Language - Skills
 
 
 <ul>
 <li>
 English is required
 </li>
 <li>
 Arabic is preferred
 </li>
 </ul>
 
 
 Special Skills and Abilities
 
 
 <ul>
 <li>
 Highly organized, detail-oriented, and committed to deadlines; strong interpersonal and communication skills; proficient in MS Word, Excel, and PowerPoint; ability to manage multiple priorities; professional demeanor and customer service orientation; capable of working under pressure in a fast-paced academic environment.
 </li>
 </ul>
 
 
 
 
 Apply the CV: Administrative Assistant
 
</div>

Rowad Modern Engineering

<div>
 
 
 As an Admin Assistant
 
 you will be responsible for managing and coordinating day-to-day administrative operations to ensure a well-organized and efficient workplace. You will handle office management tasks, document control, and correspondence, while supporting procurement, logistics, and communication between departments. By coordinating closely with the Design &amp; Construction and site teams, you will ensure smooth information flow, timely reporting, and adherence to company standards. Through your proactive approach and attention to detail, you will contribute to maintaining operational excellence and supporting the successful execution of company projects and initiatives.
 
 
 
 
 
 
 Job Responsibilities
 
 
 
 
 
 
 
 Core Administration &amp; Office Management:
 
 
 <ul>
 <li>
 Manage daily office operations to ensure a clean, organized, and efficient working environment.
 </li>
 <li>
 Handle all filing systems (both digital and physical), ensuring documents are accurately stored and easily retrievable.
 </li>
 <li>
 Prepare and manage correspondence, reports, and documents.
 </li>
 <li>
 Coordinate meetings, including scheduling, agenda preparation, and minute-taking.
 </li>
 <li>
 Manage office supplies inventory and place orders as necessary.
 </li>
 </ul>
 
 
 Site Supply Coordination &amp; Supplier Handling:
 
 
 <ul>
 <li>
 Act as a liaison between the branch office and construction sites for administrative and supply needs.
 </li>
 <li>
 Coordinate with suppliers and vendors for site-related materials, office supplies, and services.
 </li>
 <li>
 Process purchase requests, obtain quotations, and raise Purchase Orders (POs) as directed.
 </li>
 <li>
 Maintain positive relationships with suppliers and track delivery statuses.
 </li>
 </ul>
 
 
 Travel &amp; Logistics:
 
 
 <ul>
 <li>
 Arrange travel, accommodation, and transportation for staff and visitors as required.
 </li>
 <li>
 Process travel expenses and reimbursements in line with company policy.
 </li>
 </ul>
 
 
 Marketing Coordination Support:
 
 
 <ul>
 <li>
 Provide administrative support to marketing initiatives, such as preparing promotional materials or coordinating event logistics.
 </li>
 <li>
 Maintain and update marketing collateral and digital files.
 </li>
 </ul>
 
 
 Head Office (HO) &amp; Design &amp; Construction (DC) Liaison:
 
 
 <ul>
 <li>
 Fulfill all reporting and administrative duties as required by the Head Office (HO).
 </li>
 <li>
 Support the Design &amp; Construction (DC) team with document control, transmittals, and coordination tasks.
 </li>
 <li>
 Ensure branch activities are in sync with HO directives and standards.
 </li>
 </ul>
 
 
 General Team Support:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the branch team, including managers and engineers.
 </li>
 <li>
 Answer and direct phone calls in a professional manner.
 </li>
 <li>
 Greet visitors and clients, creating a positive first impression of the company.
 </li>
 <li>
 Assist in organizing company events and team activities.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Job Requirements:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field is required.
 </li>
 <li>
 5-10 years of proven experience as an Administrative Assistant or similar role.
 </li>
 <li>
 Experience in UAE corporate market is required
 </li>
 <li>
 Experience in construction or related industry is a significant advantage.
 </li>
 </ul>
 
 
 
 
 At Rowad Modern Engineering, we provide equal opportunities to all regardless of race, color, ancestry, religion, national origin, age, citizenship, marital status, disability, or gender identity. we do not just hire Talents-We invest in potential. If you are ready to grow, we are ready to meet you.
 
 
 
</div>

WorleyParsons

Overview Job Description - Admin Coordinator (ABU024C) Company: Worley Role Administrative Support Schedule Full-time Employment Type Employee Job Posting Posting date: Oct 12, 2025 Unposting Date - Reporting Reporting Manager Title: Administrative Services Supervisor II Role Purpose The Administrative Assistant helps project managers and teams by organizing tasks, tracking progress, and handling paperwork. This role ensures smooth communication and coordination to keep projects/operations running efficiently. Key Accountabilities <ul> <li>Assist with scheduling and preparation of meetings.</li> <li>Communicate with team members and help with coordination.</li> <li>Monitor project deadlines and support team members with tasks.</li> <li>Prepare basic reports and presentations.</li> <li>Help with budget tracking and expense management.</li> <li>Follow up on action items to keep projects on track.</li> </ul> Job Specific Skills (knowledge, experience, capabilities, systems) <ul> <li>Organization skills: Ability to manage documents and schedules.</li> <li>Basic computer skills: Familiarity with tools like Microsoft Word, Excel, and email.</li> <li>Communication skills: Clear and professional English writing and speaking.</li> <li>Attention to detail: Keeping track of deadlines and project updates.</li> <li>Time management: Prioritizing tasks to meet deadlines.</li> <li>Teamwork: Working well with different people.</li> </ul> Qualifications <ul> <li>High school diploma.</li> </ul> Moving forward together We're committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law. We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change. Recruitment fraud notice Worley has been notified of fraudulent employment inquiries and/or offers being made to prospective candidates. These activities have generally occurred via email but may occur by other means. Generally prospective candidates are being asked to provide detailed personal information and possibly being asked to pay application fees. Worley does NOT require any payment or fees from prospective candidates. Do not provide any personal/financial information whatsoever, and do not make any payments requested by any email or other communication requesting such data to secure employment with Worley or any of its subsidiaries. If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. If you are interested in employment with Worley, please view the career information on our website and follow application instructions for career opportunities for which you are qualified.

Admin Coordinator

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Admin Assistant

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Admin Coordinator