admin officer Jobs in Jeddah Saudi Arabia

admin officer

executive assistant Jobs in Jeddah Saudi Arabia

executive assistant

admin executive

Al-Futtaim

<div>Job Requisition ID: 172839
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day 

Overview Of The Role: 

The Admin Executive will assist the Administration Department in coordinating administrative functions related to data and property management, office maintenance, physical asset management, and other related duties. The role demands maintaining strong relationships with internal and external stakeholders and ensuring all administrative duties are performed efficiently. Success in this role involves attention to detail, organizational skills, and the ability to manage multiple tasks simultaneously while adhering to company policies and standards. 

What You Will Do: 
<h4 class="jobSectionHeader">
Property Management</h4> 

<ul>
<li>Assist in preparing the necessary documentation for renewal of leases for offices, camps, warehouses, and showrooms and release of payments.</li>
<li>Ensure all lease agreements are created in REFX and properly tracked.</li>
<li>Ensure leases are attested as per the requirements of the Kingdom.</li>
<li>Ensure premises are maintained as per approved standards and assist with furnishing, refurbishments, and movement of locations.</li></ul> 

<h4 class="jobSectionHeader">
Data Management</h4> 

<ul>
<li>Ensure all administrative data is consistently updated, error-free, and securely managed.</li>
<li>Prepare and deliver accurate monthly reports on key administrative metrics and compliance indicators.</li></ul> 

<h4 class="jobSectionHeader">
Office Maintenance</h4> 

<ul>
<li>Ensure all office premises are maintained to the highest standards, including regular inspections, timely repairs, and upkeep of facilities.</li>
<li>Ensure all office premises meet the highest hygiene standards.</li>
<li>Coordinate and renew Annual Maintenance Contracts (AMCs) for critical office systems while ensuring cost-efficiency and compliance.</li>
<li>Oversee vendor coordination and performance monitoring.</li></ul> 

<h4 class="jobSectionHeader">
Physical Asset Management</h4> 

<ul>
<li>Maintain and update asset list of all business assets, IT equipment, furniture, and whitegoods.</li>
<li>Monitor and document the movement of assets.</li>
<li>Ensure inventory lists are always up to date and conduct yearly inventory assessments.</li></ul> 

<h4 class="jobSectionHeader">
Other Admin Duties</h4> 

<ul>
<li>Create PRs for all services managed by the HR and Admin Department and verify invoices for payment.</li>
<li>Ensure timely payment of utilities and telecommunications to avoid service interruptions.</li>
<li>Maintain a tracker for record-keeping and analysis.</li>
<li>Monitor stock levels and maintain records for stationery and cafeteria supplies.</li>
<li>Coordinate replenishment based on consumption trends and business needs.</li></ul> 

<h4 class="jobSectionHeader">
Fleet &amp; Vehicle Management</h4> 

<ul>
<li>Maintain company vehicle records (registration, insurance, lease agreements, servicing, etc.).</li>
<li>Schedule regular maintenance, repairs, and inspections.</li>
<li>Track fuel usage, mileage, and vehicle performance.</li>
<li>Coordinate with drivers for vehicle availability and assignments.</li>
<li>Ensure all transportation activities comply with company policies and government regulations.</li>
<li>Monitor transportation expenses and support cost optimization initiatives.</li>
<li>Prepare periodic reports on vehicle usage, fuel consumption, and delivery efficiency.</li></ul> 
 
Required Skills To Be Successful: 
<ul>
<li>Organizational and systematic ability to manage multiple tasks simultaneously.</li>
<li>Attention to detail ensuring accuracy in data management and reporting.</li>
<li>Strong communication skills for effective collaboration with stakeholders.</li>
<li>Team player with a positive attitude and ability to work collaboratively.</li></ul> 
 
What Equips You For The Role: 
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Facilities Management, or a related field.</li>
<li>Proficiency in MS Office applications, especially Word and Excel.</li>
<li>Minimum 2-3 years of experience in administration or a related field.</li>
<li>Experience in managing office maintenances, lease agreements, fleet management, and asset tracking is preferred.</li></ul> 


About Al-Futtaim Contracting 
Al-Futtaim Contracting offers customers complete engineering and systems integration solutions. 
 
The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation. 
 
The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services. 
 
These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.</div>

Admin Executive

Al-Futtaim Automotive

<div>
 
 Job Requisition ID:
 
 172839
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role
 
 
 
 The Admin Executive will assist the Administration Department in coordinating administrative functions related to data and property management, office maintenance, physical asset management, and other related duties. The role demands maintaining strong relationships with internal and external stakeholders and ensuring all administrative duties are performed efficiently. Success in this role involves attention to detail, organizational skills, and the ability to manage multiple tasks simultaneously while adhering to company policies and standards.
 
 
 
 What You Will Do
 
 
 
 Property Management
 
 
 <ul>
 <li>
 Assist in preparing the necessary documentation for renewal of leases for offices, camps, warehouses, and showrooms and release of payments.
 </li>
 <li>
 Ensure all lease agreements are created in REFX and properly tracked.
 </li>
 <li>
 Ensure leases are attested as per the requirements of the Kingdom.
 </li>
 <li>
 Ensure premises are maintained as per approved standards and assist with furnishing, refurbishments, and movement of locations.
 
 
 </li>
 </ul>
 Data Management
 
 
 <ul>
 <li>
 Ensure all administrative data is consistently updated, error-free, and securely managed.
 </li>
 <li>
 Prepare and deliver accurate monthly reports on key administrative metrics and compliance indicators.
 
 
 </li>
 </ul>
 Office Maintenance
 
 
 <ul>
 <li>
 Ensure all office premises are maintained to the highest standards, including regular inspections, timely repairs, and upkeep of facilities.
 </li>
 <li>
 Ensure all office premises meet the highest hygiene standards.
 </li>
 <li>
 Coordinate and renew Annual Maintenance Contracts (AMCs) for critical office systems while ensuring cost-efficiency and compliance.
 </li>
 <li>
 Oversee vendor coordination and performance monitoring.
 
 
 </li>
 </ul>
 Physical Asset Management
 
 
 <ul>
 <li>
 Maintain and update asset list of all business assets, IT equipment, furniture, and whitegoods.
 </li>
 <li>
 Monitor and document the movement of assets.
 </li>
 <li>
 Ensure inventory lists are always up to date and conduct yearly inventory assessments.
 
 
 </li>
 </ul>
 Other Admin Duties
 
 
 <ul>
 <li>
 Create PRs for all services managed by the HR and Admin Department and verify invoices for payment.
 </li>
 <li>
 Ensure timely payment of utilities and telecommunications to avoid service interruptions.
 </li>
 <li>
 Maintain a tracker for record-keeping and analysis.
 </li>
 <li>
 Monitor stock levels and maintain records for stationery and cafeteria supplies.
 </li>
 <li>
 Coordinate replenishment based on consumption trends and business needs.
 
 
 </li>
 </ul>
 Fleet &amp; Vehicle Management
 
 
 <ul>
 <li>
 Maintain company vehicle records (registration, insurance, lease agreements, servicing, etc.).
 </li>
 <li>
 Schedule regular maintenance, repairs, and inspections.
 </li>
 <li>
 Track fuel usage, mileage, and vehicle performance.
 </li>
 <li>
 Coordinate with drivers for vehicle availability and assignments.
 </li>
 <li>
 Ensure all transportation activities comply with company policies and government regulations.
 </li>
 <li>
 Monitor transportation expenses and support cost optimization initiatives.
 </li>
 <li>
 Prepare periodic reports on vehicle usage, fuel consumption, and delivery efficiency.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful
 
 
 
 <ul>
 <li>
 Organizational and systematic ability to manage multiple tasks simultaneously.
 </li>
 <li>
 Attention to detail ensuring accuracy in data management and reporting.
 </li>
 <li>
 Strong communication skills for effective collaboration with stakeholders.
 </li>
 <li>
 Team player with a positive attitude and ability to work collaboratively.
 
 
 </li>
 </ul>
 
 What Equips You For The Role
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facilities Management, or a related field.
 </li>
 <li>
 Proficiency in MS Office applications, especially Word and Excel.
 </li>
 <li>
 Minimum 2-3 years of experience in administration or a related field.
 </li>
 <li>
 Experience in managing office maintenances, lease agreements, fleet management, and asset tracking is preferred.
 
 
 </li>
 </ul>
 
 About Al-Futtaim Contracting
 
 
 
 Al-Futtaim Contracting offers customers complete engineering and systems integration solutions.
 
 
 The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation.
 
 
 The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services.
 
 
 These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.
</div>

Admin Executive | Al Futtaim Engineering | Al Futtaim Contracting

<div>
 
 Job Requisition ID:
 
 172839
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role:
 
 
 
 The Admin Executive will assist the Administration Department in coordinating administrative functions related to data and property management, office maintenance, physical asset management, and other related duties. The role demands maintaining strong relationships with internal and external stakeholders and ensuring all administrative duties are performed efficiently. Success in this role involves attention to detail, organizational skills, and the ability to manage multiple tasks simultaneously while adhering to company policies and standards.
 
 
 
 What You Will Do:
 
 
 
 Property Management
 
 
 <ul>
 <li>
 Assist in preparing the necessary documentation for renewal of leases for offices, camps, warehouses, and showrooms and release of payments.
 </li>
 <li>
 Ensure all lease agreements are created in REFX and properly tracked.
 </li>
 <li>
 Ensure leases are attested as per the requirements of the Kingdom.
 </li>
 <li>
 Ensure premises are maintained as per approved standards and assist with furnishing, refurbishments, and movement of locations.
 
 
 </li>
 </ul>
 Data Management
 
 
 <ul>
 <li>
 Ensure all administrative data is consistently updated, error-free, and securely managed.
 </li>
 <li>
 Prepare and deliver accurate monthly reports on key administrative metrics and compliance indicators.
 
 
 </li>
 </ul>
 Office Maintenance
 
 
 <ul>
 <li>
 Ensure all office premises are maintained to the highest standards, including regular inspections, timely repairs, and upkeep of facilities.
 </li>
 <li>
 Ensure all office premises meet the highest hygiene standards.
 </li>
 <li>
 Coordinate and renew Annual Maintenance Contracts (AMCs) for critical office systems while ensuring cost-efficiency and compliance.
 </li>
 <li>
 Oversee vendor coordination and performance monitoring.
 
 
 </li>
 </ul>
 Physical Asset Management
 
 
 <ul>
 <li>
 Maintain and update asset list of all business assets, IT equipment, furniture, and whitegoods.
 </li>
 <li>
 Monitor and document the movement of assets.
 </li>
 <li>
 Ensure inventory lists are always up to date and conduct yearly inventory assessments.
 
 
 </li>
 </ul>
 Other Admin Duties
 
 
 <ul>
 <li>
 Create PRs for all services managed by the HR and Admin Department and verify invoices for payment.
 </li>
 <li>
 Ensure timely payment of utilities and telecommunications to avoid service interruptions.
 </li>
 <li>
 Maintain a tracker for record-keeping and analysis.
 </li>
 <li>
 Monitor stock levels and maintain records for stationery and cafeteria supplies.
 </li>
 <li>
 Coordinate replenishment based on consumption trends and business needs.
 
 
 </li>
 </ul>
 Fleet &amp; Vehicle Management
 
 
 <ul>
 <li>
 Maintain company vehicle records (registration, insurance, lease agreements, servicing, etc.).
 </li>
 <li>
 Schedule regular maintenance, repairs, and inspections.
 </li>
 <li>
 Track fuel usage, mileage, and vehicle performance.
 </li>
 <li>
 Coordinate with drivers for vehicle availability and assignments.
 </li>
 <li>
 Ensure all transportation activities comply with company policies and government regulations.
 </li>
 <li>
 Monitor transportation expenses and support cost optimization initiatives.
 </li>
 <li>
 Prepare periodic reports on vehicle usage, fuel consumption, and delivery efficiency.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Organizational and systematic ability to manage multiple tasks simultaneously.
 </li>
 <li>
 Attention to detail ensuring accuracy in data management and reporting.
 </li>
 <li>
 Strong communication skills for effective collaboration with stakeholders.
 </li>
 <li>
 Team player with a positive attitude and ability to work collaboratively.
 
 
 </li>
 </ul>
 
 What Equips You For The Role:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facilities Management, or a related field.
 </li>
 <li>
 Proficiency in MS Office applications, especially Word and Excel.
 </li>
 <li>
 Minimum 2-3 years of experience in administration or a related field.
 </li>
 <li>
 Experience in managing office maintenances, lease agreements, fleet management, and asset tracking is preferred.
 
 
 </li>
 </ul>
 
 About Al-Futtaim Contracting
 
 
 
 Al-Futtaim Contracting offers customers complete engineering and systems integration solutions.
 
 
 The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation.
 
 
 The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services.
 
 
 These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.
</div>

PwC Middle East

<div>
 
 Line of Service
 
 
 
 
 Industry/Sector
 
 
 
 
 Specialism
 
 
 
 
 Management Level
 
 
 
 Associate
 
 
 
 Job Description &amp; Summary
 
 
 
 At PwC, our people in property management focus on providing strategic advice and solutions for clients in the real estate industry, helping them optimise their property portfolios and maximise returns. These individuals handle property acquisitions, leasing, asset management, and development projects.
 
 
 In corporate real estate management at PwC, you will focus on the management of physical assets and properties owned or leased by the Firm or clients for business operations. Your work will involve identifying, leasing, and managing real estate portfolios.
 
 
 
 Duties And Responsibilities
 
 
 
 
 Financial
 
 
 
 Adhere to budget
 
 
 
 Customer
 
 
 
 Diary management
 
 
 Extensive management of online diaries, book appointments and arrange meetings, updates as required
 
 
 Ensure Executive/s get to meetings on time with appropriate documentation
 
 
 Act as back up in managing other Executives&rsquo; and Principals&rsquo; diaries when their EAs are not available
 
 
 Call management
 
 
 Handle and screen calls for Executive/s
 
 
 Take and pass messages to Executive/s in a timely manner
 
 
 
 Email management
 
 
 
 Monitor Executives&rsquo; email inboxes when they are out of the office or at meetings and taking action as necessary
 
 
 
 Client relationships
 
 
 
 Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
 
 
 Assist other EAs during busy periods
 
 
 
 Internal Process
 
 
 
 Meetings
 
 
 Proactive planning for meetings and follow up actions (documents, papers needed&hellip;)
 
 
 Organise local internal and external meetings, including organising catering, IT requirements etc
 
 
 Meet and greet visitors
 
 
 Partner and Executive general admin
 
 
 Proofread and finalize documents when required i.
 
 
 e.
 
 
 presentations, proposals, letters
 
 
 General filing
 
 
 Keeping Executive own contacts databases/business card storage up to date
 
 
 
 Learning and Growth
 
 
 
 Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
 
 
 Comply with PwC policies and procedures in all aspects of the role
 
 
 Build network of strong working relationships both internally and externally
 
 
 Assist with the organisation of PwC events as needed including dinners and outside events
 
 
 Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
 
 
 
 Minimum Years Experience Required
 
 
 
 <ul>
 <li>
 Add here AND change text color to black or remove bullet and section title if not applicable
 
 
 </li>
 </ul>
 
 Additional Application Instructions
 
 
 
 <ul>
 <li>
 Add here AND change text color to black or remove bullet and section title if not applicable
 
 
 </li>
 </ul>
 
 Education
 
 
 (if blank, degree and/or field of study not specified)
 
 
 
 
 Degrees/Field Of Study Required
 
 
 
 Degrees/Field of Study preferred:
 
 
 
 Certifications
 
 
 (if blank, certifications not specified)
 
 
 
 
 Required Skills
 
 
 
 
 Optional Skills
 
 
 
 3D Visualization, 3D Visualization, Accepting Feedback, Access Management, Active Listening, Architectural Design, Architectural Engineering, Architectural Management, Architectural Negotiation, Architectural Rendering, Building Design, Commercial Real Estate, Communication, Computer-Aided Design (CAD), Cost Estimate Trend Identification, Coworking Space Management, Emotional Regulation, Empathy, Inclusion, Integrated Workplace Management System (IWMS), Intellectual Curiosity, Interpreting Drawings, Landlord-Tenant Negotiation, Lease Accounting, Lease Agreement {+ 24 more}
 
 
 
 Desired Languages
 
 
 (If blank, desired languages not specified)
 
 
 
 
 Travel Requirements
 
 
 
 Not Specified
 
 
 
 Available for Work Visa Sponsorship?
 
 
 
 No
 
 
 
 Government Clearance Required?
 
 
 
 No
 
 
 
 Job Posting End Date
 
</div>

Executive Assistant

JCDecaux Middle East

<div>
 
 
 PRIMARY OBJECTIVE:
 
 
 
 The candidate must be fully involved in the administering of procedures and guidelines to help align the workforce with the strategic goals of the company.
 
 
 
 
 
 
 MAJOR ACCOUNTABILITIES
 
 
 <ul>
 <li>
 Support the HR &amp; Admin Manager in full spectrum of HR functions including training and development, recruitment, staff welfare, compensation and benefits and internal communications as well as accounts matters
 </li>
 <li>
 Liaise with recruitment agencies
 </li>
 <li>
 Schedule interview arrangement
 </li>
 <li>
 Wholly responsible for new hires preparation including Letter of Appointment, staff card, workstation, personal file, new staff checklist etc.
 </li>
 <li>
 Orientation to new employees
 </li>
 <li>
 Monitor employees due for confirmation, prepare and submit appraisal form to respective supervisor and follow-up
 </li>
 <li>
 Monitor and maintain employees&rsquo; insurance
 </li>
 <li>
 Administer all employees&rsquo; attendance
 </li>
 <li>
 Maintaining and ensuring all employees&rsquo; leave and medical claims record are accurate
 </li>
 <li>
 Coordinates executive travel plans and other arrangements as needed
 </li>
 <li>
 Attending to staff enquiries
 </li>
 <li>
 Maintain personal files of employees
 </li>
 <li>
 Process enrollments, changes and terminations of employees
 </li>
 <li>
 Assist employees with any benefit claim issues or concerns
 </li>
 <li>
 Track implementation of Performance Appraisals
 </li>
 <li>
 Obtains visas for employees needing to travel abroad
 </li>
 </ul>
 
 
 
 
 
 SKILLS:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in any relevant field
 </li>
 <li>
 Should possess reporting skills, administrative writing skills and Microsoft Office Skills
 </li>
 <li>
 Should be able to manage processes, analyze information and solve problems
 </li>
 <li>
 Strong organization skills and verbal communication
 </li>
 <li>
 Strong ability to manage teams
 </li>
 </ul>
 
 
 
 
 Note : KSA National's Only
 
</div>

Human Resources Manager

HungerStation | هنقرستيشن

<div>
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 1. Rider Administration
 
 
 <ul>
 <li>
 Manage the end-to-end onboarding and offboarding process for riders.
 </li>
 <li>
 Collect, verify, and upload necessary documents (IDs, contracts, license copies, etc.).
 </li>
 <li>
 Coordinate with vendors and internal teams for rider replacements or updates.
 </li>
 </ul>
 
 
 2. Asset Handling
 
 
 <ul>
 <li>
 Issue, track, and recover rider assets such as delivery devices, uniforms, fuel cards, and car keys.
 </li>
 <li>
 Update asset records and report discrepancies to the Asset Control Associate and Regional Supervisor.
 </li>
 </ul>
 
 
 3. Petty Cash and Financial Admin
 
 
 <ul>
 <li>
 Handle and record petty cash usage for site-level rider needs (fuel, repairs, emergencies).
 </li>
 <li>
 Submit expense reports with supporting documents and ensure compliance with cash handling policies.
 </li>
 </ul>
 
 
 4. Car and Rider Coordination
 
 
 <ul>
 <li>
 Support onboarding of leased vehicles, coordinate with drivers, and report vehicle-related issues.
 </li>
 <li>
 Log vehicle usage, accident reports, and transfer activities in alignment with SOPs.
 </li>
 </ul>
 
 
 5. Compliance and Reporting
 
 
 <ul>
 <li>
 Ensure riders are briefed on policy updates and compliance requirements.
 </li>
 <li>
 Prepare and submit daily reports on onboarding status, asset movements, petty cash usage, and incidents.
 </li>
 </ul>
 
 
 6. Support Site Operations
 
 
 <ul>
 <li>
 Act as the point of contact for rider admin support during assigned shifts.
 </li>
 <li>
 Coordinate with Safety, Facility, and P&amp;L teams for escalated issues or cross-functional needs.
 </li>
 <li>
 Support replacement coverage during officer leave or peak times.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 
 
 
 <ul>
 <li>
 2+ years of experience in fleet admin, HR support, or operations coordination roles.
 </li>
 <li>
 Familiarity with onboarding processes, documentation handling, and petty cash procedures.
 </li>
 <li>
 Strong attention to detail, documentation, and accuracy.
 </li>
 <li>
 Good communication and coordination abilities.
 </li>
 <li>
 Proficient in Microsoft Office and reporting tools.
 </li>
 <li>
 High Diploma in Logistics, Business, or any other related field.
 </li>
 </ul>
 
 
</div>

Last Mile Support Officer

Salehiya Healthcare

<div>
 
 
 Location
 
 : Jeddah
 
 
 
 
 
 
 About Us:
 
 
 
 Salehiya started commercial activities in 1964 as a specialized healthcare company. It is one of the leading Saudi Arabian companies in distributing pharmaceuticals, medical and laboratory equipment, diagnostics, medical disposables, and hospital and consumer supplies. The company kept pace with the rapid development of the health sector in Saudi Arabia and gradually evolved to meet the needs and demands of a constantly growing market.
 
 
 
 
 
 Salehiya is based in three major cities: Riyadh, Jeddah, and Dammam. It also has branches around the kingdom to cover the whole market and provide prompt and efficient client services, with over 1000 workforce.
 
 
 
 
 
 For more information, you can visit our website: www.salehiya.com
 
 
 
 
 
 
 Why Work with Us:
 
 
 
 Salehiya Healthcare is committed to creating a diverse and inclusive workplace where all employees are valued and respected. We believe in fostering a culture that encourages creativity and innovation, particularly in technology. We utilize the latest tools in our field and stay ahead of industry trends. Our comprehensive training programs and mentorship opportunities are designed to support professional growth and development. We prioritize maintaining a welcoming atmosphere for everyone.
 
 
 
 
 
 The core values that guide our people derive from our purpose to elevate the healthcare experience in the kingdom.
 
 
 
 
 
 
 Job Purpose:
 
 
 
 
 
 
 The Senior Sales Coordinator is responsible for managing the sales order process, ensuring accurate documentation, and preparing reports to support the sales team. This role involves creating sales order contracts, matching purchase orders (POs) with sales orders, and maintaining accurate data records to enhance operational efficiency and other Admin work.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 
 
 
 
 
 Operational:
 
 
 <ul>
 <li>
 
 Sales Order Management:
 
 </li>
 <li>
 Create and manage sales order and contracts on SAP, ensuring alignment with company policies and client requirements.
 </li>
 <li>
 Review and verify purchase orders (POs) against sales orders for accuracy and completeness.
 </li>
 <li>
 Service admin work.
 </li>
 <li>
 Billing Admin work.
 </li>
 <li>
 
 Documentation Coordination:
 
 </li>
 <li>
 Ensure all sales-related documentation is complete, accurate, and properly filed.
 </li>
 <li>
 Coordinate with relevant departments to obtain necessary approvals and documentation for sales orders.
 </li>
 <li>
 
 Data Management:
 
 </li>
 <li>
 Maintain and update sales data in relevant systems, ensuring data integrity and accuracy.
 </li>
 <li>
 Analyze and organize data to facilitate efficient access and reporting.
 </li>
 <li>
 
 Report Preparation:
 
 </li>
 <li>
 Prepare and distribute regular sales reports, including order status, sales performance, and key metrics.
 </li>
 <li>
 Provide insights and analysis based on data to support decision-making within the sales team.
 </li>
 <li>
 
 Collaboration and Support:
 
 </li>
 <li>
 Collaborate with the sales team to ensure smooth operations and effective communication.
 </li>
 <li>
 Assist in addressing any issues related to orders, contracts, and documentation.
 </li>
 <li>
 
 Process Improvement:
 
 </li>
 <li>
 Identify opportunities for process enhancements to improve efficiency in sales order management.
 </li>
 <li>
 Implement best practices to streamline workflows and reduce turnaround times.
 </li>
 <li>
 
 Customer Interaction:
 
 </li>
 <li>
 Communicate with clients as needed to clarify order details, resolve discrepancies, and ensure satisfaction.
 </li>
 <li>
 Support the sales team in managing customer inquiries and providing necessary information.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications and Experience:
 
 
 
 
 Minimum Qualifications:
 
 
 Diploma or bachelor&rsquo;s degree.
 
 
 
 
 Minimum Experience:
 
 
 
 
 2 years of experience in sales coordination or a related role.
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and relevant sales software applications.
 </li>
 </ul>
 
 
</div>

Sales Coordinator

Explore 51+ Admin executive in Jeddah Saudi Arabia this November. Find roles across top companies and apply now to boost your career.

51 admin executive jobs IN Jeddah Saudi Arabia

Admin Executive

Admin Executive | Al Futtaim Engineering | Al Futtaim Contracting

Admin Executive | Al Futtaim Engineering | Al Futtaim Contracting

Executive Assistant

Human Resources Manager

Last Mile Support Officer

Sales Coordinator