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assistant manager - admin and government relations

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executive assistant

قيام | QIYAM

<div>
 
 
 
 Job Description:
 
 
 
 
 Qiyam is a consulting and investment solutions company specialized in enhancing the Pilgrim Services sector, seeking a creative and experienced Executive Assistant to support executive leadership and ensure the smooth and efficient operation of daily tasks and strategic initiatives. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while maintaining professionalism and confidentiality. This role supports a mission-driven company operating within the Pilgrim Services ecosystem, requiring sensitivity to cultural, social, and developmental objectives aligned with the company&rsquo;s strategic impact.
 
 
 Key Responsibilities:
 
 
 
 
 1.
 
 Research &amp; Analytical Support
 
 
 
 
 o Conduct targeted research on administrative, operational, developmental, and sector-specific topics relevant to the Pilgrim Services ecosystem.
 
 
 
 o Analyze reports, studies, and stakeholder documents and extract key insights for executive decision-making.
 
 
 
 o Prepare bilingual executive briefs supporting strategic projects and partnerships.
 
 
 
 o Gather information from government entities, sector reports, consulting references, and competitors relevant to Qiyam&rsquo;s service offerings.
 
 
 
 2.
 
 Content &amp; Document Development
 
 
 
 
 o Develop high-quality PowerPoint presentations aligned with Qiyam&rsquo;s brand, values, and consulting standards.
 
 
 
 o Prepare structured documents, policies, procedures, and frameworks supporting strategic and operational initiatives.
 
 
 
 o Edit, proofread, and refine content to ensure clarity, professionalism, and alignment with Qiyam&rsquo;s methodologies.
 
 
 
 o Provide accurate Arabic-English translation for documents, proposals, and communications.
 
 
 
 3.
 
 Information &amp; Communication Management
 
 
 
 
 o Consolidate input from internal teams to create weekly, monthly, and project-specific reports.
 
 
 
 o Draft official emails and communications in Arabic and English with a professional and culturally aligned tone.
 
 
 
 o Prepare briefing notes for executive meetings with partners, government entities, and strategic stakeholders.
 
 
 
 o Manage the executive calendar with clear prioritization that reflects the company&rsquo;s strategic commitments.
 
 
 
 4.
 
 Project &amp; Initiative Support
 
 
 
 
 o Follow up on action items across consulting projects, investment initiatives, and partnership programs.
 
 
 
 o Maintain action logs, trackers, and project dashboards to support timely execution.
 
 
 
 o Support the CEO and leadership team in preparing strategic documents relating to customer experience, investment opportunities, and sector development.
 
 
 
 o Organize and safeguard sensitive files related to national projects, stakeholder engagements, and executive planning.
 
 
 
 5.
 
 Executive Operations &amp; Coordination
 
 
 
 
 o Coordinate meetings, workshops, and engagements with internal teams and strategic partners across the Pilgrim Services ecosystem.
 
 
 
 o Manage travel logistics and executive scheduling efficiently.
 
 
 
 o Represent the company professionally when receiving high-profile guests and delegations.
 
 
 
 o Respond to urgent matters with professionalism, judgment, and initiative.
 
 
 
 
 Required Skills &amp; Competencies:
 
 
 
 <ul>
 <li>
 
 Analytical Competencies:
 
 
 </li>
 <ul>
 <li>
 Strong ability to analyze sector information and identify relevant insights.
 
 </li>
 <li>
 Clear, structured thinking aligned with consulting and development work.
 
 </li>
 <li>
 Understanding the Pilgrim Services sector dynamics is a plus.
 
 </li>
 </ul>
 <li>
 
 Linguistic &amp; Communication Skills:
 
 
 </li>
 <ul>
 <li>
 Excellent command of Arabic and English.
 
 </li>
 <li>
 Professional writing, reporting, and translation abilities.
 
 </li>
 <li>
 Strong communication and presentation skills.
 
 </li>
 </ul>
 <li>
 
 Technical Skills:
 
 
 </li>
 <ul>
 <li>
 Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel).
 
 </li>
 <li>
 Ability to prepare structured consulting documents and executive presentations.
 
 </li>
 <li>
 Experience with tools such as Notion, Miro, or Canva (preferred).
 
 </li>
 <li>
 Strong file organization and document management skills.
 
 </li>
 </ul>
 <li>
 
 Behavioral Skills:
 
 
 </li>
 <ul>
 <li>
 High professionalism, confidentiality, and reliability.
 
 </li>
 <li>
 Strong interpersonal skills and executive presence.
 
 </li>
 <li>
 Ability to multitask, prioritize, and work under pressure.
 
 </li>
 <li>
 Fast learner with adaptability in a dynamic environment.
 
 </li>
 </ul>
 </ul>
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor's degree in business administration or a related field.
 
 </li>
 <li>
 3 &ndash; 5 years of experience as an Executive Assistant or in a similar role.
 
 </li>
 <li>
 Previous experience in consulting or development sectors is highly preferred.
 
 </li>
 <li>
 Experience preparing strategic documents and formal presentations is an advantage.
 
 </li>
 <li>
 Proficient in speaking and writing Arabic and English professionally.
 
 
 
 
 </li>
 </ul>
</div>

Executive Assistant

Procter & Gamble

<div><h2 class="jobSectionHeader">Overview of the job</h2>
You will provide administrative and office support to drive outstanding work processes and execution to meet or exceed business objectives. You must fully engage and be energized by a dynamic and fast paced position.
You should be able to lead and perform a variety of advanced administrative duties. You should be focused, highly dedicated and motivated, in addition to having the agility needed to adjust to various schedules and situations. Flexible to flow where work is needed, improve, change and simplify processes.<h2 class="jobSectionHeader"> 
Responsibilities of the role</h2><ul><li>
Responsible for providing administrative, technical, and project management support to a Senior Executive and their leadership team.</li><li>
Serves as a strategic business partner - trusted confidante, liaison, and executive stand-in - providing guidance and input regarding company and business affairs.</li><li>
Builds and maintains relationships crucial to the success of the Executive and the organization and represents the Company and the Executive&rsquo;s office to the organization as well as external visitors.</li><li>
Should be well-versed in office management, technical tools, and software applications, and coordinating travel and global business meetings.</li><li>
Must be professional and exercise discretion when handling sensitive information.</li><li>
Role Requirements</li><li>
3-5 years of relevant work experience</li><li>
Arabic &amp; English fluency (written &amp; spoken)</li><li>
Exceptional attention to detail</li><li>
Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.</li><li>
Strong organization and follow through skills.</li></ul></div>

<div>
 
 Job Location
 
 
 
 JEDDAH JAMEEL SQUARE OFFICE
 
 
 
 Job Description
 
 
 
 
 Overview of the job
 
 
 
 You will provide administrative and office support to drive outstanding work processes and execution to meet or exceed business objectives. You must fully engage and be energized by a dynamic and fast paced position.
 
 
 You should be able to lead and perform a variety of advanced administrative duties. You should be focused, highly dedicated and motivated, in addition to having the agility needed to adjust to various schedules and situations. Flexible to flow where work is needed, improve, change and simplify processes.
 
 
 
 Responsibilities Of The Role
 
 
 
 <ul>
 <li>
 Responsible for providing administrative, technical, and project management support to a Senior Executive and their leadership team.
 </li>
 <li>
 Serves as a strategic business partner - trusted confidante, liaison, and executive stand-in - providing guidance and input regarding company and business affairs.
 </li>
 <li>
 Builds and maintains relationships crucial to the success of the Executive and the organization and represents the Company and the Executive&rsquo;s office to the organization as well as external visitors.
 </li>
 <li>
 Should be well-versed in office management, technical tools, and software applications, and coordinating travel and global business meetings.
 </li>
 <li>
 Must be professional and exercise discretion when handling sensitive information.
 </li>
 <li>
 Role Requirements
 </li>
 <li>
 3-5 years of relevant work experience
 </li>
 <li>
 Arabic &amp; English fluency (written &amp; spoken)
 </li>
 <li>
 Exceptional attention to detail
 </li>
 <li>
 Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
 </li>
 <li>
 Strong organization and follow through skills.
 
 
 </li>
 </ul>
 
 Job Qualifications
 
 
 
 <ul>
 <li>
 Role Requirements
 </li>
 <li>
 3-5 years of relevant work experience
 </li>
 <li>
 Arabic &amp; English fluency (written &amp; spoken)
 </li>
 <li>
 Exceptional attention to detail
 </li>
 <li>
 Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
 </li>
 <li>
 Strong organization and follow through skills.
 
 
 </li>
 </ul>
 
 Job Schedule
 
 
 
 Full time
 
 
 
 Job Number
 
 
 
 R000140930
 
 
 
 Job Segmentation
 
 
 
 Experienced Professionals
</div>

Waad Education

<div>Waad Holding is looking for an Executive Secretary to support our leadership team. This role is essential for keeping the executive office running smoothly, managing correspondence, and coordinating activities that ensure efficient operations across the organization.
Key Responsibilities:<ul>
<li>
Before Meetings: Prepare agendas, distribute materials, and schedule meetings.
</li><li>During Meetings: Take accurate minutes, track decisions, and ensure compliance.
</li><li>After Meetings: Summarize outcomes, follow up on tasks, and provide support to Board members.
</li><li>Ongoing: Facilitate collaboration, ensure regulatory compliance, manage board tools, and coordinate calendars.
</li><li>Corporate Matters: Support budgeting, auditing, and engagement with shareholders and executives.</li>
</ul>
Candidate Profile:<ul>
<li>
Experienced in managing Board relations.
</li><li>Strong leadership, planning, and communication skills (Arabic &amp; English).
</li><li>Able to manage multiple tasks, meet deadlines, and work within a governance structure.</li>
</ul>
Requirements<ul><li>

Experience: 5 -7 years in a Board Management position, preferably within an Investment Holding or multi-sector environment.
</li></ul><ul><li>Education: Bachelor&rsquo;s degree in Management or a related field.</li>
<li>Skills:</li>
</ul><ul><li>Bilingual (Arabic and English) is mandatory.
</li><li>Advanced knowledge of governance practices and digital board management platforms.
</li><li>Exceptional organizational and communication skills.</li></ul></div>

Board Secretary

M Hotel Al Dana Makkah

<div>As a Housekeeping Supervisor, you play a crucial role in ensuring the cleanliness and orderliness of guestrooms, public areas, and back-of-house spaces. Your responsibilities include overseeing the housekeeping team, implementing cleaning schedules, and maintaining high standards. You lead by example, fostering a positive and efficient work environment, while actively contributing to the overall guest satisfaction and operational excellence of the hotel.
Key Job Responsibilities:<ul>
<li>
Organize and assign daily tasks to Housekeeping Attendants, ensuring efficient service on guest floors.
</li><li>Provide necessary resources, such as keys and supplies, to Housekeeping Attendants for their daily tasks.
</li><li>Handle guest requests and complaints with care, ensuring effective resolution to enhance guest satisfaction.
</li><li>Inspect guest rooms regularly, ensuring cleanliness and adherence to the hotel's quality assurance standards.
</li><li>Monitor room status and communicate effectively with the Front Office Department for efficient operations.
</li><li>Report damaged items and broken equipment to the Engineering Department and follow set procedures for lost and found items.
</li><li>Order Housekeeping supplies on time and manage inventory procedures to maintain sufficient stock levels.
</li><li>Evaluate Housekeeping Attendant performance, providing feedback and reporting any issues to the Assistant Executive Housekeeper / Assistant Housekeeping Manager.</li>
<li>Train Room Attendants on Standards of Performance (SOPs) to maintain desired performance levels and uphold quality assurance standards.</li>
<li>Uphold environmental, health, and safety standards in alignment with organizational policies.</li>
<li>Adhere to the company&rsquo;s environmental, health, and safety procedures and policies.</li></ul></div>

Housekeeping Supervisor (Saudi Only)

M Hotel Al Dana Makkah By Millennium

<div>
 As a Human Resources Executive, you will play a crucial role in supporting the HR department's operations and initiatives. This position is responsible for various HR functions, including recruitment, employee relations, record management, and administrative support.
 
 
 
 Key Job Responsibilities:
 
 
 
 <ul>
 <li>
 Assist in recruitment processes, including job postings, candidate screening, and interviews.
 </li>
 <li>
 Onboard new colleagues and facilitate orientation programs.
 </li>
 <li>
 Maintain accurate and up-to-date HR records and databases.
 </li>
 <li>
 Assist in employee benefits administration and inquiries.
 </li>
 <li>
 Handle colleague inquiries and concerns related to HR policies and procedures.
 </li>
 <li>
 Support the resolution of employee relations issues and conflicts.
 </li>
 <li>
 Coordinate HR-related training and development programs.
 </li>
 <li>
 Assist in the preparation of HR reports and data analysis.
 </li>
 <li>
 Ensure compliance with HR regulations and company policies.
 </li>
 <li>
 Participate in HR projects and initiatives as assigned.
 </li>
 <li>
 Assist in organizing HR events and activities.
 </li>
 <li>
 Manage administrative tasks related to HR processes.
 </li>
 <li>
 Collaborate with other departments to support HR initiatives and activities.
 </li>
 <li>
 Operate in a safe and environmentally friendly manner to safeguard the health and safety of colleagues, as well as contribute to environmental conservation.
 </li>
 <li>
 Adhere to the company&rsquo;s environmental, health, and safety procedures and policies.
 </li>
 </ul>
</div>

Human Resources Executive

Hilton

<div>Assistant Director of Sales
An Assistant Director of Sales manages the hotel sales and marketing plans by recommending growth efforts, monitoring progress, and ensuring that the hotel is competitively positioned within the local marketplace. 
 
 
What will I be doing? 
As Assistant Director of Sales, you will be responsible for working closely with the Senior Management Team to drive business needs and expand existing business through promotional efforts and sales channels. An Assistant Director of Sales will work to develop the sales group and groom a high-performing sales team. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul>
<li>Manage hotel sales and marketing plans to ensure they accurately interpret and support the objectives of the business and use these plans to focus the sales efforts for all market segments</li>
<li>Work closely with the Senior Management Team to identify and drive focused activities on elements of the business that require additional support</li>
<li>Contribute to the development of company sales and marketing initiatives by recommending, implementing and monitoring appropriate local activity</li>
<li>Organise comprehensive information describing the range of products and services offered by the hotel and deliver this information through relevant sales resources and sales channels to existing and potential Guests</li>
<li>Produce accurate and timely reports that meet the needs of the hotel and the management company</li>
<li>Prepare and present, on a monthly basis, the contribution, focus and activity of the proactive sales team to the hotel owners and senior management team</li>
<li>Cooperate with other departments in the hotel, particularly Reservations and the Banqueting Department, to create an exceptional Guest experience and build strong, comprehensive sales programs</li>
<li>Contribute to relevant management meetings to develop and implement sales and marketing initiatives</li>
<li>Prepare company contracts for the hotel in accordance with current business and pricing conditions</li>
<li>Monitor offers, options and discounts for repeat bookings for groups, congresses and seminars in close cooperation with the Group Coordinator</li></ul>
What are we looking for? 
An Assistant Director of Sales serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
<ul><li>Positive attitude and good communication skills</li>
<li>Commitment to delivering a high level of customer service</li>
<li>Excellent grooming standards</li>
<li>Strong leadership skills, whereas it is evident that you can effectively manage and motivate a team to perform beyond expectations</li>
<li>Strong analytical skills to understand key business indicators and competitive trends and develop approaches to these challenges</li>
<li>Excellent selling capabilities and the ability and desire to coach selling techniques to Team Members</li>
<li>Excellent organisational and planning skills</li>
<li>Experience in a similar role with a proven track record</li>
</ul>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
<ul><li>Knowledge of local market</li>
<li>Knowledge of hospitality</li>
<li>Passion for sales and for achieving targets and objectives</li>
<li>Degree-level qualification in a relevant field would be advantageous</li> 
</ul> 
 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Director of Sales

Explore 40+ Executive assistant in Jeddah Saudi Arabia this December. Find roles across top companies and apply now to boost your career.

40 executive assistant jobs IN Jeddah Saudi Arabia

Executive Assistant

Executive Assistant

Executive Assistant

Board Secretary

Housekeeping Supervisor (Saudi Only)

Human Resources Executive

Assistant Director of Sales