executive assistant

administration assistant Jobs in Jeddah Saudi Arabia

administration assistant

sales administrator Jobs in Jeddah Saudi Arabia

sales administrator

sales assistant Jobs in Jeddah Saudi Arabia

sales assistant

administrative assistant

AECOM

<div><b>Company Description</b><p><b><br>
Work with Us. Change the World.</b></p><p>
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.</p><p>
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><p>
We're one global team driven by our common purpose to deliver a better world. Join us.</p><b><br>
Job Description</b><p><br>
We're looking for an experienced and detail-oriented Administrative Assistant to join our dynamic team in Makkah, Saudi Arabia. In this role, you'll lead administrative operations and serve as a trusted resource to managers and project teams. You'll have the opportunity to make a meaningful impact by driving operational excellence, managing complex projects, and supporting our team's success through exceptional organizational, communication, and leadership skills. If you're someone who thrives in a collaborative environment, takes ownership of processes, and demonstrates initiative in maintaining efficiency and accuracy, we'd love to hear from you.</p><p>
**Administrative &amp; Office Support**</p><br>
<p></p><ul><li>
Provide comprehensive administrative support and mentorship to one or more managers within the office or business unit</li><li>
Lead the preparation, proofreading, and formatting of correspondence, forms, spreadsheets, and documents with meticulous attention to detail</li><li>
Manage complex calendar coordination, meeting scheduling, and travel logistics for multiple stakeholders</li><li>
Direct office supply inventory management and vendor relationships to optimize efficiency and cost-effectiveness</li><li>
Establish and organize project file systems on shared servers and systems, ensuring accessibility and compliance</li><li>
Lead project meetings, prepare comprehensive minutes, format documentation, and coordinate distribution to relevant stakeholders and clients</li><li>
Develop and format project reports and documentation, ensuring alignment with organizational standards</li></ul><p></p><p><br>
**Project &amp; Financial Support**</p><br>
<p></p><ul><li>
Lead project setup initiatives and support financial task development with increased autonomy</li><li>
Independently manage estimate at completion (EAC) updates and change order documentation</li><li>
Conduct thorough project invoice reviews and ensure accurate task coding across multiple projects</li><li>
Take ownership of monthly progress reports and contractor estimates preparation</li><li>
Ensure all project components align with established procedures and standards, identifying opportunities for process improvement</li><li>
Support financial reconciliation and budget tracking activities</li></ul><p></p><p><br>
**Procurement &amp; Compliance**</p><br>
<p></p><ul><li>
Lead procurement activities for project-related materials and manage vendor relationships strategically</li><li>
Drive the development and implementation of project documentation and compliance requirements</li><li>
Maintain and update vendor and client information in relevant systems with accuracy and timeliness</li><li>
Conduct qualification reviews for regularly utilized vendors and subcontractors, making recommendations</li><li>
Coordinate with legal and compliance teams on contract-related matters and risk mitigation</li><li>
Manage risk assessment documentation and approval processes independently</li></ul><p></p><p><br>
**Proposals &amp; Marketing Support**</p><br>
<p></p><ul><li>
Lead proposal development activities and manage approval workflows to ensure timely delivery</li><li>
Provide strategic marketing assistance for proposals, including document preparation, graphics coordination, and quality assurance</li><li>
Develop and maintain comprehensive proposal schedules and timelines across multiple submissions</li><li>
Lead tender document preparation and coordination efforts</li><li>
Manage documentation uploads, downloads, and vendor registration in procurement systems with attention to compliance</li><li>
Prepare and coordinate required documentation for review and signature, ensuring accuracy and completeness</li></ul><p></p><p><br>
**General Responsibilities**</p><br>
<p></p><ul><li>
Utilize Microsoft Office Suite and other business software to accomplish work efficiently and train others as needed</li><li>
Apply professional standards, practices, and procedures in all tasks and mentor team members on best practices</li><li>
Manage multiple complex priorities simultaneously while maintaining accuracy and quality standards</li><li>
Communicate transparently with team members and stakeholders, providing proactive updates and recommendations</li><li>
Demonstrate flexibility and adaptability in a dynamic work environment while driving continuous improvement</li><li>
Contribute to a collaborative and supportive team culture through leadership and initiative</li><li>
Identify process inefficiencies and recommend solutions to enhance operational effectiveness</li></ul><p></p><b><br>
Qualifications</b><p><br>
**Minimum Requirements:**</p><ul><li>
High School Diploma plus 3 years of relevant administrative experience, OR</li><li>
Relevant administrative or office management diploma plus 2 years of professional experience</li></ul><p>
**Required Skills &amp; Competencies:**</p><ul><li>
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>
Excellent written and verbal communication skills</li><li>
Strong organizational and time management abilities</li><li>
Exceptional attention to detail and accuracy</li><li>
Ability to multitask and prioritize effectively</li><li>
Professional document preparation and formatting skills</li><li>
Meeting coordination and minute-taking experience</li><li>
Customer service orientation and interpersonal skills</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Problem-solving mindset with a collaborative approach</li><li>
Demonstrated experience supporting project management or consulting environments</li><li>
Familiarity with project financial processes and terminology</li><li>
Experience with procurement systems and vendor management platforms</li></ul><p>
**Preferred Qualifications:**</p><ul><li>
Knowledge of tender documentation and proposal development processes</li><li>
Advanced proficiency in report writing and data analysis</li><li>
Experience with travel coordination and expense management</li><li>
Familiarity with office management software and systems</li><li>
Background in a corporate, engineering, or professional services environment</li><li>
Certification in administrative management or related field</li></ul><p>
**Desired Attributes:**</p><ul><li>
Proactive and goal-oriented approach to work</li><li>
Ability to work independently and as part of a team</li><li>
Adaptability to changing priorities and business needs</li><li>
Strong analytical and organizational thinking</li><li>
Commitment to continuous improvement and professional development</li><li>
Resilience and positive attitude in a fast-paced environment</li></ul><br>
<b>
Additional Information</b><div></div><p><b><br>
About AECOM</b></p><p>
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.</p><p>
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.</p><p><b>
What makes AECOM a great place to work</b></p><p>
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.</p><p>
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</p></div>

Administrative Assistant

PulseMediaNL (APAC REGION)

<div>
 Position Overview
 <br/>
 <br/>
 We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant to support remote operational activities across teams serving the MENA region and broader markets, including the UAE, Qatar, and Saudi Arabia. This fully remote opportunity is ideal for individuals who thrive in structured environments, value organization, and are comfortable managing responsibilities independently while maintaining high standards of accuracy.
 <br/>
 <br/>
 In this role, you will contribute directly to the efficiency of daily business operations by ensuring administrative systems remain organized, updated, and aligned with established internal procedures. Your work will support cross-regional coordination by maintaining accurate records, tracking workflows, and preserving documentation standards. Strong organizational habits, consistency, and reliability are essential for success.
 <br/>
 <br/>
 This position is well suited for candidates beginning their professional journey in administrative support, remote coordination, or operational assistance. Prior experience is welcomed but not required. Comprehensive onboarding and clear process documentation will be provided to ensure you understand expectations, tools, and workflow standards. Success in this role depends primarily on dependability, attention to detail, and the ability to carefully follow structured procedures.
 <br/>
 <br/>
 <strong>
  Primary Responsibilities
  <br/>
  <br/>
 </strong>
 Administrative Record Maintenance
 <br/>
 <br/>
 You will manage and update structured administrative records that support reporting and internal operations. This includes working daily with spreadsheets in Google Sheets or Microsoft Excel, reviewing entries for completeness and formatting consistency, and correcting obvious discrepancies. Standardizing naming conventions, regional identifiers, and folder structures will be part of your routine responsibilities. You will also identify missing or unclear data and flag it appropriately for follow-up. Maintaining clean, accurate datasets is critical to supporting reliable reporting and operational decision-making.
 <br/>
 <br/>
 Workflow Coordination Support
 <br/>
 <br/>
 You will assist in organizing incoming requests and ensuring tasks are properly categorized within established internal systems. Responsibilities include routing assignments to appropriate team members, tracking task progress, and following up on incomplete or delayed items. Clear written communication will be necessary when clarifying instructions or requesting additional information. Your coordination efforts will help maintain transparency and accountability across distributed teams.
 <br/>
 <br/>
 Operational Tracking and Reporting
 <br/>
 <br/>
 Maintaining accurate trackers that reflect ongoing, completed, and pending work will be part of your daily workflow. You will log updates, document issues, and record items requiring further attention. Periodically, you may prepare brief summaries outlining task progress and outstanding items. Identifying recurring data inconsistencies or workflow inefficiencies and escalating them appropriately will contribute to continuous operational improvement.
 <br/>
 <br/>
 Scheduling and Administrative Coordination
 <br/>
 <br/>
 When required, you will provide light coordination support such as updating shared calendars, confirming availability, sending deadline reminders, and tracking onboarding steps or project milestones. Ensuring administrative timelines move forward smoothly will require careful organization and consistent follow-through.
 <br/>
 <br/>
 Documentation and Quality Standards
 <br/>
 <br/>
 A core component of this role is maintaining documentation integrity. You will review your work prior to submission to ensure alignment with internal formatting standards and procedural guidelines. Keeping shared folders organized and ensuring documentation remains accessible and consistently structured will help preserve operational efficiency. Adherence to standard operating procedures is expected at all times.
 <br/>
 <br/>
 Performance Expectations
 <br/>
 <br/>
 Successful candidates demonstrate high accuracy with minimal errors, steady daily productivity, and dependable task completion. You should be comfortable working independently in a remote setting while maintaining accountability. Clear written communication when encountering obstacles is essential. The ability to execute repetitive administrative processes with precision and consistency is critical to long-term success in this role.
 <br/>
 <br/>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Basic proficiency in Google Sheets or Microsoft Excel
  </li>
  <li>
   Strong written communication skills
  </li>
  <li>
   High attention to detail and organizational discipline
  </li>
  <li>
   Ability to carefully follow structured written instructions
  </li>
  <li>
   Comfortable working independently in a remote environment
  </li>
  <li>
   Reliable internet connection and appropriate home workspace setup
   <br/>
   <br/>
  </li>
 </ul>
 This is an entry-level role, and structured training will be provided.
 <br/>
 <br/>
 Work Structure
 <br/>
 <br/>
 This is a fully remote position supporting regional teams across the MENA region, including the UAE, Qatar, and Saudi Arabia. Flexible scheduling options may be available; however, consistency and reliability are required. Both full-time and part-time arrangements may be considered based on operational needs.
 <br/>
 <br/>
 Growth Opportunities
 <br/>
 <br/>
 This role provides hands-on exposure to administrative systems, workflow coordination, operational tracking, and remote collaboration. High-performing team members may progress into advanced positions such as Senior Administrative Assistant, Operations Coordinator, Quality Support Specialist, Workflow Analyst, Team Lead, or Operations Supervisor. We prioritize internal development and recognize individuals who demonstrate initiative, consistency, and strong organizational capabilities.
 <br/>
 <br/>
 Ideal Candidate
 <br/>
 <br/>
 You prefer structured environments and take pride in maintaining organized systems. You enjoy working with data, tracking progress, and ensuring tasks are completed accurately and on schedule. You value reliability and contribute effectively behind the scenes to enhance team efficiency. If you are seeking a long-term remote administrative career path with advancement potential, this role offers a strong foundation.
 <br/>
 <br/>
 Core Skills
 <br/>
 <br/>
 Entry-Level Administrative Assistant, Remote Operations Support, Work-from-Home Administrative Role, Data Entry, Spreadsheet Management, Task Tracking, Workflow Coordination, Business Operations Support, Virtual Administrative Assistant, Remote Entry-Level Opportunity
 <br/>
 <br/>
 If you are dependable, detail-oriented, and eager to build a career in remote administrative operations, we encourage you to apply.
</div>


Entry-Level Remote Operations & Office Support

Awali Ahimma Holding Company

<p>Executive Assistant to the CEO</p><p><b>Reporting To:</b> Chief Executive Officer (CEO)<br/><b>Location:</b> Jeddah<br/><b>Nationality Requirement:</b> Saudi Only</p><p>Role Overview</p><p>We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and coordination support to the CEO.</p><p>This role focuses on high-level executive assistance, calendar management, communication handling, and coordination of business priorities, while also supporting select personal scheduling requirements. The ideal candidate will be detail-oriented, dependable, and capable of operating in a fast-paced executive environment.</p><p>Key Responsibilities Executive Support</p><ul><li>Manage and maintain the CEO&rsquo;s calendar, ensuring effective prioritization of meetings and commitments.</li><li>Organize meetings, prepare agendas, and record meeting minutes when required.</li><li>Screen emails, calls, and correspondence, prioritizing urgent matters appropriately.</li><li>Prepare professional presentations, reports, and briefing documents.</li><li>Draft correspondence and formal communications on behalf of the CEO.</li><li>Coordinate follow-ups with internal departments to ensure timely execution of tasks.</li><li>Maintain strict confidentiality of executive information and documentation.</li></ul><p>Travel &amp; Event Coordination</p><ul><li>Arrange business travel (flights, accommodation, transportation, visas if required).</li><li>Coordinate logistics for conferences, official meetings, and events.</li><li>Support RSVP management and official engagement coordination.</li></ul><p>Administrative &amp; Office Management</p><ul><li>Maintain organized digital and physical filing systems.</li><li>Support document management and record keeping.</li><li>Ensure smooth day-to-day operations within the Executive Office.</li></ul><p>Personal Scheduling (Limited Scope)</p><ul><li>Coordinate personal appointments and selected family-related scheduling.</li><li>Liaise with service providers when necessary to ensure seamless planning.</li></ul><p>Qualifications &amp; Experience</p><ul><li>3&ndash;7 years of experience as an Executive Assistant supporting senior leadership.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>High level of discretion, professionalism, and reliability.</li><li>Proficiency in Microsoft Office and calendar management systems (Outlook, Google Calendar).</li><li>Ability to multitask and work under pressure with attention to detail.</li></ul><p>All The Best!</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>what is your notice period  (in Days)?</li><li>What is your Expected Salary in total?</li></ul><p>Experience:</p><ul><li>business management: 2 years (Required)</li></ul><p>Location:</p><ul><li>Jeddah (Preferred)</li></ul>

Executive Assistant To The CEO (SAUDI)

Fosroc

<div><div><div><h3 class="jobSectionHeader"><b>Vacancy</b></h3></div><div><div><div><div><b>
Job title</b></div><div> Administration Assistant</div></div><br>
<div><div><b>
Department</b></div><div> Administration</div></div><br>
<div><div><b>
Close date</b></div><div> 31st Mar 2026</div></div><br>
<div><div><b>
Location</b></div><div> Jeddah</div></div><div></div><div><div><b><br>
</b></div></div><br>
</div></div></div><div></div><div><div><h3 class="jobSectionHeader"><b>
Job description</b></h3></div><div><div><div><div><b>
Job description</b></div><div><li>Provide administrative support to ensure smooth operations of the Administration department.
</li><br>
<li>Assist in handling government-related activities and documentation to ensure compliance with Saudi laws and regulations.
</li><br>
<li>Support the Admin team in maintaining accurate records and timely submission of documents.</li></div></div><br>
<div><div><b>
Responsibilities</b></div><div><li>Government Portal Management:
</li><br>
Handle all transactions related to Balady, Salama, Saudi Post, Yaseer, Chamber of Commerce certificates, and STC portals.
<br>
Ensure all company licenses, permits, and certificates are renewed before expiration.
<br>
Submit applications, updates, and requests on relevant portals as per legal requirements.
<br>
Monitor and resolve any issues related to portal transactions and ensure compliance.
<br>
Maintain accurate records and digital copies of all submissions, renewals, and approvals for audit and compliance purposes.
<br>
<br>
<li>STC Services Management (Saudi Telecom Company):
</li><br>
Monitor and manage all STC mobile, data, and landline services and their monthly invoices.
<br>
Coordinate with the STC Account Manager for issuing, activating, or canceling SIM cards.
<br>
Update and maintain a complete database of all company SIM cards, devices, and assigned users.
<br>
<br>
<li>Regulatory Compliance &amp; Licensing:
</li><br>
Handle correspondence, document preparation, and administrative follow-ups with internal and external stakeholders.
<br>
Coordinate with vendors and suppliers for administrative and government-related services.
<br>
Provide management with updates on licenses, renewal timelines, and regulatory changes.
<br>
<br>
<li>Access Cards &amp; Biometric System Management:
</li><br>
Prepare and issue access cards for employees across company locations.
<br>
Manage fingerprint enrolment and ensure timely access provisioning and revocation in line with company policies.
<br>
<br>
<li>General Tasks
</li><br>
Support general administrative operations across various departments.
<br>
Assist in preparing official letters, reports, and documentation.
<br>
Coordinate meetings, appointments, and communication with government entities.
<br>
Contribute to process improvement and workflow enhancements.
<br>
Handle any additional tasks related to government relations, compliance, or administration as required.</div></div><br>
<div><div><b>
Skills required</b></div><div> Essential:
<br>
Basic understanding of government compliance requirements.
<br>
Proficiency in managing or learning government portals such as Balady, Salama, and Saudi post.
<br>
Strong organizational and time management skills.
<br>
Good communication skills in Arabic and English (written and spoken).
<br>
Proficient in Microsoft Office applications.
<br>
<br>
Desirable:
<br>
Previous experience in administrative or government relations roles.
<br>
Familiarity with the manufacturing or chemical industry.
<br>
Strong attention to detail and ability to multitask.</div></div><br>
<div><div><b>
Educational requirements</b></div><div> Essential:
<br>
Diploma or degree in Business Administration or a related field.
<br>
<br>
Desirable:
<br>
Training or certifications in government relations or administrative tasks.</div></div><br>
<div><div><b>
Job role notes</b></div></div></div></div></div></div><div></div>

Administration Assistant

Gulfwest Company Ltd

<p><b>Executive Secretary to the CEO</b></p><p><b>Location:</b> Jeddah, Saudi Arabia<br/><b>Nationality Requirement:</b> Female Saudi National</p><p><b>About the Role</b></p><p>We are seeking a highly organized, proactive, and professional Executive Secretary to support our CEO in managing daily operations, communication, and strategic administrative tasks. This role requires exceptional attention to detail, strong communication skills, and the ability to handle sensitive information with absolute confidentiality.</p><p><b>Key Responsibilities</b></p><ul><li>Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare, review, and organize documents, reports, presentations, and correspondence.</li><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Coordinate executive meetings, draft agendas, record minutes, and ensure timely follow-up on action items.</li><li>Manage confidential information with discretion and professionalism.</li><li>Support the CEO in project tracking, deadline management, and prioritization of tasks.</li><li>Assist in organizing corporate events, board meetings, and executive engagements.</li><li>Maintain an organized filing system (digital and physical) for easy retrieval of documents.</li><li>Handle incoming communications, screen calls, and manage email correspondence on behalf of the CEO.</li><li>Conduct basic research, compile data, and prepare summaries when required.</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li><b>Saudi National (Female)</b></li><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li><li>Proven experience (3+ years) as an Executive Secretary, Executive Assistant, or similar role supporting senior leadership.</li><li>Excellent command of English and Arabic (written and spoken).</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Exceptional organizational and time-management skills.</li><li>Strong interpersonal skills with a professional and polished demeanor.</li><li>Ability to work under pressure, manage multiple priorities, and meet tight deadlines.</li><li>High level of integrity, confidentiality, and discretion.</li></ul><p><b>Key Competencies</b></p><ul><li>Proactive problem-solving</li><li>Strong communication and coordination</li><li>Professional judgment and decision-making</li><li>Attention to detail</li><li>Adaptability and reliability</li><li>Executive presence and maturity</li></ul><p><b>Why Join Us?</b></p><p>This role offers the opportunity to work closely with top leadership, gain exposure to strategic decision-making, and contribute to the success of a growing organization. You will be part of a dynamic, supportive environment where professionalism and excellence are valued.</p><p>Job Type: Full-time</p>

Executive Secretary

<div><b>Company Description</b><p><b><br>
Work with Us. Change the World.</b></p><p>
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.</p><p>
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><p>
We're one global team driven by our common purpose to deliver a better world. Join us.</p><b><br>
Job Description</b><p><br>
We are seeking a highly organized and proactive Executive Assistant to join our team in Makkah, Saudi Arabia. In this role, you will serve as a strategic partner to senior-level executives, providing comprehensive administrative support that enables them to focus on high-impact initiatives. You will operate with a high degree of independence, managing complex schedules, coordinating cross-functional projects, and ensuring seamless execution of executive priorities. This position requires exceptional organizational skills, strong interpersonal abilities, and a commitment to delivering excellence in a fast-paced, dynamic environment.</p><ul><li>
Independently manage complex calendars for senior executives, including coordinating recurring meetings, managing multi-time-zone bookings, blocking focused work time, and anticipating rescheduling needs while reflecting executive priorities accurately</li><li>
Review and prioritize incoming emails, categorize by urgency, flag follow-ups, draft responses when appropriate, and maintain inbox hygiene across shared and personal mailboxes</li><li>
Coordinate comprehensive travel arrangements including flights, ground transportation, hotel accommodations, travel insurance, and visa applications; develop detailed itineraries and proactively address travel issues</li><li>
Own the complete lifecycle of executive meetings&mdash;from agenda coordination and invite distribution to materials preparation, notetaking, and action item follow-ups; support hybrid and virtual meetings via Teams or similar platforms</li><li>
Prepare and submit expense reports aligned with company standards, ensuring accurate coding, receipt attachment, and reconciliation of credit card transactions; track approvals and liaise with accounting for pending reimbursements</li><li>
Generate and format spreadsheets, dashboards, reports, and presentations tailored for executive and stakeholder use; maintain version control and proactively update recurring documents</li><li>
Submit and track purchase orders, assist in vendor setup, ensure invoice submission, and coordinate with service providers for vendor meetings and contract routing</li><li>
Prepare logistics for stakeholder visits, including agendas, room bookings, meal planning, and meeting materials; serve as point-of-contact for internal teams to ensure seamless execution</li><li>
Create and distribute newsletters, announcements, and internal updates on behalf of the executive; design basic graphics for events and assist with formatting communications for broader distribution</li><li>
Manage requests for system access, IT support, and onboarding-related tools; coordinate with IT departments to ensure timely resolution of technical issues</li><li>
Conduct market research, competitor analysis, and internal policy reviews to support executive decision-making; gather profiling information on clients, stakeholders, and vendors</li><li>
Build and maintain strong working relationships with internal departments (HR, Finance, Legal, IT) and collaborate with peer Executive Assistants to align schedules and share best practices</li><li>
Perform additional administrative tasks as needed to support executive operations and organizational goals</li></ul><br>
<b>
Qualifications</b><p><br>
**Minimum Requirements:**</p><ul><li>
Bachelor's degree or minimum 5 years of professional experience in executive support, administrative services, project administration management, or related field</li><li>
Proven experience coordinating business activities and managing projects across multiple stakeholders and teams</li><li>
Advanced proficiency with Microsoft 365 applications, particularly Word, Excel, Outlook, and PowerPoint</li><li>
Demonstrated ability to manage multiple competing priorities and changing deadlines in a fast-paced environment</li><li>
Excellent organizational and time management skills with strong attention to detail</li><li>
Superior verbal and written communication skills with ability to draft professional correspondence and reports</li><li>
Proven experience managing executive calendars and coordinating complex meetings</li><li>
Experience coordinating travel arrangements and managing logistics</li><li>
Demonstrated ability to work effectively with global teams across multiple time zones</li><li>
Strong understanding of administrative functions, vendor management, and budget tracking</li><li>
Excellent interpersonal skills with ability to build collaborative relationships across all organizational levels and departments</li><li>
Ability to maintain confidentiality and exercise discretion when handling sensitive information</li><li>
Proactive problem-solving skills with ability to anticipate executive needs and take independent action</li><li>
Flexibility and resilience in adapting to changing priorities and organizational needs</li></ul><p>
**Preferred Qualifications:**</p><ul><li>
Experience with SharePoint or other content management systems</li><li>
Familiarity with project management tools and methodologies</li><li>
Experience with expense management or procurement systems</li><li>
Knowledge of business practices and cultural awareness relevant to the Middle East region</li><li>
Experience supporting C-suite or senior-level executives</li><li>
Proficiency in additional languages</li></ul><br>
<b>
Additional Information</b><div></div><p><b><br>
About AECOM</b></p><p>
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.</p><p>
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.</p><p><b>
What makes AECOM a great place to work</b></p><p>
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.</p><p>
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</p></div>

Executive Assistant

ALESAYI HOLDING |  العيسائي القابضة

<div>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Manage all the administrative work of the department and Head Office.
  </li>
  <li>
   Coordinate with HR regarding contracts, staff documentation, leaves, and recruitment follow-ups.
  </li>
  <li>
   Prepare and submit required internal requests (HR, Finance, Procurement, IT).
  </li>
  <li>
   Organize and manage executive meetings.
  </li>
  <li>
   Prepare Minutes of Meeting (MOM) and ensure follow-up on action items.
  </li>
  <li>
   Follow up on the entire team task list and ensure deadlines are met.
  </li>
  <li>
   Coordinate with all required departments.
  </li>
  <li>
   Prepare reports, presentations, and confidential documents.
  </li>
  <li>
   Manage GM calendar, meetings, and travel arrangements.
  </li>
  <li>
   Draft official correspondence and maintain filing systems.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Degree in business administration or related field
  </li>
 </ul>
 <p>
  <strong>
   Required Skills
  </strong>
 </p>
 <ul>
  <li>
   3&ndash;5 years in executive support (contracting experience preferred)
  </li>
 </ul>
</div>


Explore 33+ Administrative assistant in Jeddah Saudi Arabia this March. Find roles across top companies and apply now to boost your career.

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