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engineering administrative assistant Jobs in Kuwait

engineering administrative assistant

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Oryx

Job Title: Admin AssistantJob Code: Admin AssistantJob Description:Assisting the Managing Partner and Senior Executives and providing administrative support to the organization.Key Responsibilities<ul><li>Assist with day-to-day operations of company-wide Admin functions.</li><li>Responsible for managing the day-to-day operations of the Admin department for the company and all its sister concerns</li><li>Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses and vehicle registration and family members documents.</li><li>Coordinate with the Legal Department to ensure that all visa and residency-related formalities for employees are completed on time.</li><li>Responsible for compiling jot forms for management signature, under the supervision of the Office Manager.</li><li>Maintains an up-to-date database of company licenses (and staff residencies, if required).</li><li>Assist with processing documentation and preparing reports related to personnel activities (attendance, overtime, absences, staff programs).</li><li>Coordinate and report on business trips</li><li>Supervise managing company documents and archives through the Admin Assistant and Office Assistant.</li><li>Report on project management software on all activities to top management and follow up on overdue tasks with all functional heads and staff</li><li>Obtain Management approval on agreement / Transactions / Payments,. Etc as deemed necessary</li><li>Serve as an aide to the family and liaising with the office</li><li>Handle travel arrangements as and when required</li><li>Conducts research and analysis tasks are required.</li><li>Handle confidential and non-routine information</li><li>Provides clerical and administrative support to the Office Manager, as well as to ALL functional heads.</li><li>Acts as a replacement Receptionist in the event of the absence of the Office Assistant / Reception staff.</li><li>Monitors the performance and progress of Office and home Drivers and reports the same to the Office Manager.</li><li>Occasionally handles confidential and non-routine information.</li><li>Undertakes general administrative tasks as required by top management.</li><li>Acts as a floating CSR depending on workload.</li><li>Any other task as required by the management.</li></ul>People Management<ul><li>Organize people, information, and other resources.</li><li>Ensure that office equipment is maintained, relevant records are up to date and that's all administration processes work effectively.</li></ul>Self-Management:<ul><li>Achieve the highest levels of proficiency in all skills required to perform the role.</li><li>Ensure that performance goals set by and agreed with management are achieved during the course of the year</li></ul>Minimum Requirements &amp; Key Skills:<ul><li>Bachelor&rsquo;s Degree. Certification in a relevant field is a plus</li><li>Prior relevant experience in office management and administration.</li><li>Communication Proficiency</li><li>Willingness to learn</li><li>Excellent independent initiative</li><li>Data entry and strong documentation skills</li><li>Ability to follow up and proactive attitude</li><li>Ability to work under pressure</li><li>Proficient in MS Office, email, tech-savvy.</li></ul>Language Skills:<ul><li>Excellent oral and written communication skills in English.</li></ul>Job Type:<ul><li>Full-time</li></ul>Work location: Kuwait CityHOW TO APPLYPlease use the link (https://airtable.com/appwm2VUujXVQ2mIB/shrBmmYJs7pftZ2kJ) to complete the job application form.Email CV: hr@oryx1.comJob Types: Full-time, PermanentPay: From KD0.010 per monthApplication Question(s):<ul><li>To proceed further with your job application please complete the job application form https://airtable.com/appwm2VUujXVQ2mIB/shrBmmYJs7pftZ2kJ</li></ul>

Admin Assistant

International Group of Aamina

Job SummaryWe are looking for a reliable and organized Administrative professional to support daily office operations. The role involves handling clerical tasks, coordinating office activities, and ensuring smooth communication within the organization.Key Responsibilities<ul><li>Manage daily office operations and administrative systems</li><li>Handle phone calls, emails, and correspondence</li><li>Maintain and organize files, records, and documents</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, letters, and presentations</li><li>Assist with data entry and basic accounting tasks (invoices, expenses, petty cash)</li><li>Coordinate with internal departments and external vendors</li><li>Order office supplies and manage inventory</li><li>Support HR tasks such as attendance, leave records, and onboarding documents</li></ul>Requirements &amp; Skills<ul><li>Proven experience in an administrative or office support role</li><li>Strong organizational and time-management skills</li><li>Good written and verbal communication skills</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Attention to detail and ability to multitask</li><li>Ability to work independently and as part of a team</li><li>English and Arabic is must</li></ul>Job Type: Full-timePay: KD280.000 - KD300.000 per month

Job Title: Intern - Admin AssistantJob Code: Intern - Admin AssistantJob Description:Assisting the Managing Partner and Senior Executives and providing administrative support to the organization.Key Responsibilities<ul><li>Assist with day-to-day operations of company-wide Admin functions.</li><li>Responsible for managing the day-to-day operations of the Admin department for the company and all its sister concerns</li><li>Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses and vehicle registration and family members documents.</li><li>Coordinate with the Legal Department to ensure that all visa and residency-related formalities for employees are completed on time.</li><li>Responsible for compiling jot forms for management signature, under the supervision of the Office Manager.</li><li>Maintains an up-to-date database of company licenses (and staff residencies, if required).</li><li>Assist with processing documentation and preparing reports related to personnel activities (attendance, overtime, absences, staff programs).</li><li>Coordinate and report on business trips</li><li>Supervise managing company documents and archives through the Admin Assistant and Office Assistant.</li><li>Report on project management software on all activities to top management and follow up on overdue tasks with all functional heads and staff</li><li>Obtain Management approval on agreement / Transactions / Payments,. Etc as deemed necessary</li><li>Serve as an aide to the family and liaising with the office</li><li>Handle travel arrangements as and when required</li><li>Conducts research and analysis tasks are required.</li><li>Handle confidential and non-routine information</li><li>Provides clerical and administrative support to the Office Manager, as well as to ALL functional heads.</li><li>Acts as a replacement Receptionist in the event of the absence of the Office Assistant / Reception staff.</li><li>Monitors the performance and progress of Office and home Drivers and reports the same to the Office Manager.</li><li>Occasionally handles confidential and non-routine information.</li><li>Undertakes general administrative tasks as required by top management.</li><li>Acts as a floating CSR depending on workload.</li><li>Any other task as required by the management.</li></ul>People Management<ul><li>Organize people, information, and other resources.</li><li>Ensure that office equipment is maintained, relevant records are up to date and that's all administration processes work effectively.</li></ul>Self-Management:<ul><li>Achieve the highest levels of proficiency in all skills required to perform the role.</li><li>Ensure that performance goals set by and agreed with management are achieved during the course of the year</li></ul>Minimum Requirements &amp; Key Skills:<ul><li>Bachelor&rsquo;s Degree. Certification in a relevant field is a plus</li><li>Prior relevant experience in office management and administration.</li><li>Communication Proficiency</li><li>Willingness to learn</li><li>Excellent independent initiative</li><li>Data entry and strong documentation skills</li><li>Ability to follow up and proactive attitude</li><li>Ability to work under pressure</li><li>Proficient in MS Office, email, tech-savvy.</li></ul>Language Skills:<ul><li>Excellent oral and written communication skills in English.</li></ul>Job Type:<ul><li>Full-time</li></ul>Work location: Kuwait CityHOW TO APPLYPlease use the link (https://airtable.com/appwm2VUujXVQ2mIB/shrBmmYJs7pftZ2kJ) to complete the job application form.Email CV: hr@oryx1.comJob Types: Full-time, Internship, New-Grad Contract length: 3 monthsPay: From KD0.010 per monthApplication Question(s):<ul><li>Have you submitted the job application form https://airtable.com/appwm2VUujXVQ2mIB/shrBmmYJs7pftZ2kJ</li></ul>

Internship - Admin Assistant

Bizaccenknnect Pvt. Ltd.

Job DescriptionProfile - Personal Secretary Cum Admin Executive ( Female ) Location - Kuwait Qualification - Graduate HR Experience - 2 Years Relevant Experience Salary - 60,000 to 70,000Role DescriptionKick Chef is hiring a Personal Secretary cum Admin Executive ( Female ) for a full-time, on-site role located in Al-Funaitees Kuwait. The candidate will assist with daily administrative and personal tasks for executives, manage schedules, organize meetings, and handle clerical duties such as data entry and documentation. Responsibilities also include managing office operations, coordinating communications, and ensuring seamless administrative support to enhance organisational efficiency.Qualifications<ul><li>Strong skills in Personal Assistance and Executive Administrative Assistance.</li><li>Excellent Clerical Skills and Administrative Assistance abilities to handle organisational processes effectively.</li><li>Exceptional Communication skills to facilitate clear and efficient correspondence.</li><li>High level of discretion</li></ul>Interested Candidates Share your Resumes On :-Mail -ID :- Hr@kickchef.com Whats-app/Call :- (+91-9540709696)Job Types: Full-time, PermanentPay: KD200.000 - KD235.000 per month

Persona Secretory & Admin Executive

Alghanim INDUSTRIES

Date: 27 Jan 2026
 
Location: 
KW
 
Company: 
Alghanim Industries
 
Long Description Job Summary
 The Public Relations Admin Officer will be handling all administrative responsibilities of the ministry of health, Ministry of Commerce, Union of Coops, Municipality and local government officials.
 Job Responsibilities
 <ul>
<li>Coordinate with all stakeholders across GTRC on all tasks related to all government officials (MOH, MOC, Municipality and UOC)</li>
<li>Typing of all correspondence i.e. letters, memos, schedules, agendas, trackers etc.</li>
<li>Manage, organize, and update relevant data, maintain a proper filing system for the Department</li>
<li>Organize & prepare ministry of health files and respective invoices.</li>
<li>Prepare all requirements of products registration</li>
<li>Daily follow up with all stakeholders to ensure the products are listed on time</li>
<li>Ensure proper handling of the required clearance shipment invoices</li>
<li>Support the department with all administrative tasks whenever is required</li>
<li>Responsible for department's stationery requirements</li>
</ul>
Candidate Requirements
 <ul>
<li>Bilingual</li>
<li>Excellent typing skills</li>
<li>Excellent in Microsoft Office</li>
<li>1-2 years experience in Similar Role</li>
</ul>
Education Diploma

PR Coordinator

National Cleaning Company

The role requires strong knowledge of Kuwait Labor Law, budgeting, financial control, and daily HR and admin operatons. Ideal for candidates with experience in small or growing companies who can independently manage end-to-end responsibilities.Those interested kindly send your CV to career@ncc-kw.comJob Types: Full-time, Permanent

Finance and Administration Manager

JOB HUB GLOBAL

Warehouse Admin &amp; Material ControllerLocation: Kuwait Department: Supply Chain / Logistics / ProjectsJob OverviewOur client, a globally recognized leader in industrial automation, electrification, and digitalization solutions, is hiring a Warehouse Admin &amp; Material Controller to manage warehouse operations, inventory control, and project material coordination. This role is critical in ensuring accurate stock records, timely material availability, ERP/WMS transactions, and full compliance with quality and HSE standards. The ideal candidate has hands-on experience in warehouse administration within industrial, electrical, or project-based environments.Key Responsibilities<ul><li>Maintain accurate inventory records in ERP/WMS (receipts, issues, returns, adjustments).</li><li>Handle warehouse documentation: GRN, MRN, STO, Delivery Notes, Pick Lists, Gate Passes.</li><li>Manage bin locations, barcode/QR tagging, and warehouse layout updates.</li><li>Perform cycle counts and stock takes; investigate and resolve inventory variances.</li><li>Track materials against BOQ / MTO / work orders.</li><li>Monitor min/max levels, safety stock, and lead times; raise replenishment requests.</li><li>Control material issuance based on approved Material Requests (MR).</li><li>Apply FIFO / FEFO and proper storage for electrical and mechanical materials.</li><li>Conduct incoming material inspections; verify PO, CoC, test certificates, MSDS.</li><li>Escalate NCRs and ensure compliance with HSE and 5S standards.</li><li>Coordinate inbound/outbound logistics and site deliveries.</li><li>Track deliveries using ASN / Proof of Delivery (PoD).</li><li>Prepare daily and weekly inventory and shortage reports.</li></ul>Required Qualifications &amp; Experience<ul><li>Diploma or Bachelor&rsquo;s degree in Supply Chain, Logistics, or Engineering.</li><li>3&ndash;6 years of experience in warehouse administration or material control.</li><li>Experience in industrial, utility, or electrical project environments preferred.</li><li>Knowledge of electrical and mechanical materials (cables, panels, breakers, RTUs).</li><li>Familiarity with HSE standards and warehouse safety procedures.</li></ul>Skills &amp; Tools<ul><li>Inventory control, material planning, and stock reconciliation.</li><li>ERP/WMS systems, barcode scanners, and label printers.</li><li>MS Excel (mandatory); Power BI (basic) is an advantage.</li><li>Strong attention to detail, coordination, communication, and time management.</li></ul>Please note that applicants should answer the pre-screening questions to be considered for this positionTHOSE WHO CAN JOIN IMMEDIATELY SHOULD APPLY. REGRETTABLY ONLY SHORTLISTED CANDIDATES WILL BE CONTACTEDAbout Job Hub GlobalAt Job Hub Global, we believe that people are at the heart of every great organization. As a premier HR consultancy, we are passionate about helping businesses thrive by providing bespoke recruitment, staff outsourcing, workforce solutions, and HR management consultancy services that are tailored to meet your unique needs.With a deep understanding of the evolving workplace, we are committed to connecting exceptional talent with exceptional companies. Our mission is to empower businesses with the right people, processes, and strategies to drive success. Whether you&rsquo;re looking to build a high-performing team, streamline your workforce, or navigate the complexities of HR management, Job Hub Global is here to partner with you every step of the way.Together, we&rsquo;ll turn challenges into opportunities and dreams into achievements. Your success is our businessJob Types: Full-time, Contract Contract length: 24 monthsApplication Question(s):<ul><li>How many years of experience do you have in warehouse administration or material control?</li><li>Have you handled electrical or mechanical materials in a project or industrial environment?</li><li>Have you worked with ERP or WMS systems for inventory transactions (GRN, MRN, stock issues)?</li><li>How soon can you join should you be selected for this position?</li><li>Where are you currently based?</li></ul>

Warehouse & Material Coordinator

Explore 18+ Admin in Kuwait this February. Find roles across top companies and apply now to boost your career.